07.06
2019

Dark Phoenix and Rapid Business Growth

This weekend, comic book fans everywhere will flock to theaters to see the big-screen interpretation of beloved X-Men character Jean Grey as she descends into the chaotic, out-of-control Dark Phoenix. In the movie, the good-natured Grey finds herself unexpectedly wielding immense amounts of psychic powers that quickly compound exponentially, causing her to rapidly spiral out of control.

By now, you may be asking yourself: What the heck does any of this have to do with managing my remote workforce?

Work with me here. In the movie, Jean Grey struggles to maintain control of her powers as they expand way beyond her wildest expectations. While she always knew she was capable of great things, never before did she think her mutant abilities would grow to such levels. Because she hadn’t expected it, she never prepared for it, and so she was ill-equipped to manage it.

Similarly, when you’re running a business and you experience a burst in growth, you may find yourself struggling to keep up. The trick, of course, is to prepare yourself ahead of time. Implement the proper tools that give you the right kind of control over your business’s processes so that, if you do experience that sudden boost from out of the blue, you’re already in a good position to field the influx of necessary work to keep everything running smoothly.

That’s where our solution comes into play.

Implementing Encore into your company’s day-to-day operations gives you an additional level of control and organization, making the process of expansion — even if it comes from out of nowhere — much more manageable than if you were on your own.

Take our Job Dispatching feature. Using our software, you’re able to see the status of every available worker, including the number of work orders on their plates, as well as their current locations, whether they’re at a job site or on the road. Having access to this information, it’s much easier to make an educated decision when new work orders come in and you have to determine who to assign them to.  You can do so right in the application, without ever having to pick up the phone or require the worker to come back to the office to retrieve new assignments.

Once those work orders are disseminated to the crew, they can power through on-site paperwork faster than ever, thanks to our Wireless Forms. With such time-saving features as calculations (with no risk of math errors from trying to add things up in their heads) and decision logic (which skips over unnecessary sections or shows relevant ones based on previous responses), workers can fill these out quickly, freeing up more time to take on additional jobs. Plus, when your forms are digitized, you don’t have to worry about back-office mistakes made from misinterpreting chicken scratch handwriting or forms being lost in transit.

If your sudden business boom means you’ll be dealing with the production and/or distribution of a lot of inventory, you’ll really love Barcode Scanning. This is used in conjunction with our Wireless Forms feature and can really speed up the act of checking products in or out of the warehouse. Rather than manually count each box that comes or goes, simply scan barcodes as they are loaded or offloaded from the delivery truck. You’ll greatly reduce the risk of human error and have a much more accurate accounting of your inventory.

And of course, as you grow, so will your team. It’s inevitable. That’s when our Messaging feature comes into play. With it, you can quickly and easily send group (or individual, if need be) messages in order to make sure important updates are received by all, regardless of whether or not they’re in the office or out in the field. This helps keep everyone on the same page and, depending on the update, can also keep your workers safe.

We’ve barely begun to scratch the surface here, but one thing is for certain: Bringing Encore into your life is a surefire way to streamline your day-to-day operations so that, when the unexpected arises, you don’t spiral out of control like Jean Grey.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

29.05
2019

How Construction Companies Can Step Up Their Game

From contractors to field employees to the office staff, there are so many moving parts in building new homes, keeping everything straight — especially important paperwork and documents — can be a grueling and expensive task.

We’ve all been around that colleague who’s mired in stacks of papers and can never seem to find the document he or she needs. The hours spent searching for an important contract or form are valuable — so imagine doing this every day. After a month the time and money definitely add up. But even worse, what if that important contract is never found? Imagine having to ask a client to re-sign and redeliver something they already turned in. Not only is this behavior unprofessional but it can cost you big money in the future if it’s not taken care of today.

A tool like our Wireless Forms can help transform a day’s work from a total failure to an easy process that helps eliminate human error. Instead of relying on paper — which can get lost or ruined,  these digital documents allow you to send and receive your paperwork via your smartphone, tablet, or computer. You can even have your clients sign the forms electronically. It’s clear to see how much easier life is without messy, inconvenient paper.

According to Denver Transit Partners (DTP), a collaboration of several construction companies that are worked on a mass transit railway system in Denver, Wireless Forms increased efficiency exponentially. “Actsoft has trimmed a four-hour process down to an hour,” said Craig Clairmont, DTP’s construction safety manage. To see the full case study, go here.

With the construction boom on the horizon, we highly recommend using Wireless Forms to get faster, easier results all around.

To learn more about Actsoft’s Wireless Forms, call today.

(888) 732-6638 or Receive a Live Webinar

 

24.05
2019

Game of Thrones and Business Strategy

Unless you’ve been living under a rock for the last eight years, you’re at least somewhat familiar with the HBO series “Game of Thrones.” Regardless of whether you watched the medieval fantasy, it was —and continues to be — virtually impossible to avoid the seemingly constant chatter that infiltrated every form of media through the years. It almost always centered around fan theories: What was going to happen next? Who would ultimately lay claim to the prized Iron Throne? As of late, however, the conversation has taken a sharp turn as fans discussed what they liked or absolutely hated about this week’s finale.

Regardless of how you felt about the finale, if you were watching, then you undoubtedly spent the last eight years traversing the peaks and valleys of this epic adventure. You were there for the highs and the lows, the wins and the losses, and the deaths. The many, many deaths. Along the course of this journey, you may have noticed a couple of themes that went hand-in-hand with victory. While we can pretty confidently say — and we hope we’re right — that your business practices are nothing like the events that transpired in the fantastical world of Westeros, there are some takeaways from their strategies that you can carry over into your day-to-day practices … with our help and modern updates, of course.

First, the people leading the pack were always in the know. They knew where their people were. They knew where the most important landmarks were. And they knew the best routes to travel. Having this information, more often than not, was key to helping them come out on top.

With our GPS Tracking feature, we give you the insight to always be on top of the same type of information. Knowing the positions of the workers that are manning your “front lines” puts you in a much better position to win at the game of business. Having the near real-time locations of everyone in the field, plotted on a live map, gives you high ground against your competition, allowing you to quickly and easily identify the person best positioned to fall out and take on a new work order. This gives customers more incentive to give you their business since they’ll have a better idea of when they can expect service to arrive.

Second, they were able to relay messages to necessary parties much faster than anyone else. This gave them a leg up in terms of changing strategies based on evolving conditions, rather than taking the risk of entering a situation that became potentially more dangerous than they previously thought.

Now, in Westeros, this was accomplished rather precariously with ravens. We use Intra-Company Messaging, which lets you instantly send important messages to one person, or a group of people, through a secure network. So, when major changes arise that could affect schedules, priorities, or even worker safety, all necessary parties are informed at once, assuring that the whole team is on the same page. And with our method, you never have to worry about an arrow strike getting in the way of your message.

With the help of our suite of solutions — and the absence of dragons, direwolves, the Dothraki, and feudal sabotage — you’ll find yourself in a much better position to lead the charge to reign supreme in your field.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

22.05
2019

The Superheroes of the Workplace

The working day is not the same as it used to be. Long gone are the days of working a “9-to-5” job. For many, the work day is more like “7-to-6” and changes each day. It can seem like you need to be a superhero and put forth a Herculean effort just to make it through the week.

If you really think about it, a good employee isn’t much different from a superhero. Think of Batman from the Dark Knight trilogy. When Batman patrolled, the streets Gotham were a much safer place, but in his absence, the city slipped into chaos. It took Batman taking an extended leave of his voluntary and hazardous duties for him to be truly appreciated.

Just like Batman, there are many employees in the workforce who operate at a high level and are skilled at what they do. As talented as Batman was, he wouldn’t have been the hero he was without his immense resources. His utility belt, the Batmobile, his wits (and, sure, his billions of dollars from Wayne Enterprises) were all at his disposal to take down the bad guys.

Workplace heroes need tools, too. At Actsoft our utility belt is stocked with tools that help workers win the day.

Wireless Forms is the Batarang of our gadgets. It’s reliable, efficient, and proficient when in the right hands. It allows companies to eliminate the need for monotonous paper forms and deploy customizable forms onto wireless devices. Signature and image capture are just two of the features that make Wireless Forms a powerful asset.

Whatever your Batmobile may be, our suite of tools will be able to help you get the most out of it. You can rest assured knowing the precise location of your vehicle at all times even if the Joker or some other villain tries to make off with it. GPS Tracking will keep tabs on your vehicle, and also provides alerts to poor driving habits. Idling, straying from a route, and speeding are some of the violations that are monitored.

Of course, not all employees work in the confines of Gotham. Some operate from their own personal Batcaves or even as far away as Metropolis. When constantly working on the go, it’s a necessity to stay in communication with headquarters: Our tools help you do just that. Employees can clock in and out from their mobile devices, invoicing is all done wirelessly, and worker profiles can be compiled to make it clear who the real protagonists of the workday are.

Even Batman saw the challenges of being The Dark Knight a daunting task. He needed his tools to help him rescue Gotham and save the day. All employees are capable of tremendous feats, but could always use a little help to be even greater. After all, each employee is the hero the company needs.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

17.05
2019

Aladdin and the Path to Success

More than a quarter century ago (Yikes!), audiences worldwide were introduced to Disney’s interpretation of the 18th-century story of Aladdin. The somewhat dark, yet still lighthearted (thanks to a slew of catchy tunes and a slapstick-happy Genie) tale is set to once again dazzle the big screen as part of Disney’s recent trend of reimagining its classics, using advanced technology to cast these age-old stories in an entirely new light.

Aladdin is a magical rags-to-riches tale. Most of you know the story: The title character is tasked with the mission of retrieving an enchanted (unbeknownst to him) golden lamp and, in doing so, he inadvertently releases a mystical, powerful genie who is bound to the unassuming treasure. For freeing the genie, he’s rewarded with three wishes.

With his sights set on the Sultan’s stunning, witty, and street-savvy princess, Aladdin’s first wish is to be elevated from his rather humble lifestyle and transformed into a powerful, successful prince. And the story continues on from there.

We all have our reasons to strive for excellence in the world today, whether it’s for love, like Aladdin, or something entirely different. But you don’t need the help of some magical genie to raise yourself up as you trek the path to success. You simply need a solid business idea, a foolproof plan, and the right tools to help you along the road.

Think of Encore as the genie and its suite of tools as the magic that helps your business realize its maximum potential. You’ve already done the hard work. You’ve established the foundation by launching your business, and you’ve already seen success in your field. Our solutions simply give you an easier way to take this success to the next level by helping you to affordably maximize the efficiency of your processes.

If your field workers are still carting around bulky, cumbersome paper forms to fill out at job sites, think of the benefits from making the switch to our Wireless Forms. First, you reduce the burden of keeping track of all those physical sheets, along with eliminating the cost of constantly purchasing more paper. Decision logic speeds up the filling-out process by helping workers skip unnecessary sections, and back-end processing is further sped up because there’s no waiting around for forms to be hand delivered (Poof! It’s at the office.), nor is there holdup due to confusion from illegible handwriting.

We also make it easy to set up a wide range of alerts that help keep you constantly in the loop. For example, in conjunction with Geofences (virtual boundaries that can be established around various geographic sites), you can be informed if workers are preemptively leaving job sites faster than Princess Jasmine when she hightails it out of the Sultan’s palace. This helps keep your team accountable for their whereabouts. And you can be notified should your costly equipment suddenly vacate the premises, helping to reduce instances of theft.

Speaking of theft, should equipment or vehicles go missing, installing our Fleet and Asset Tracking devices can be the simple solution that stands between a quick, full recovery of your property and you having to head to the Cave of Wonders to replace it.

While our solutions may not exactly be as fantastical as a magical genie erupting from an ancient lamp to grant wishes on demand, they do have their own transformative powers. We barely dived into the plethora of offerings we have here. But we’re standing by to help you discover just how these, and the rest of them, can help bring your business the wishes it desires.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

26.04
2019

Going Digital for Arbor Day

Did you realize the last Friday of every April is an oft-neglected national holiday? It’s true! While you’re not likely to ever find offices closing up shop in observance, Arbor Day is a reminder to everyone to take a moment and reflect on the important role trees play in our everyday lives, particularly in allowing us the opportunity to even exist on this planet.

Between pumping breathable air into the atmosphere, helping in water conservation efforts, preventing soil erosion, producing food, providing us with shade from the sun on a warm afternoon, and way more benefits than we could even begin to list here, we thought it imperative to take a moment to recognize this important day.

We’re so passionate about the preservation of natural resources, we built an entire business predicated largely on the idea of helping other companies reduce waste, including the unnecessary dependence on costly, environmentally damaging paper goods.

Using our Wireless Forms to replace dated, inefficient paper documents is the perfect way for you to easily play your part in contributing to forest conservation efforts. But the benefits don’t stop there. Making the switch to our digital solution also puts money in your pocket. How?

  • All that paper your crew uses for each job, and the ink used to print on it, costs money. When you eliminate the need for so much paper, you eliminate the cost associated with it.
  • With Wireless Forms, you don’t have to worry about errors due to illegibility. Mistakes can slow down back-end processing or create customer service issues, both of which needlessly chip away at your bottom line.
  • Going digital improves efficiency. Forms can be designed using decision logic, meaning you’re automatically guided along all the necessary fields you need to fill out. Plus, attach audio notes and photos for an extra level of detail, and you’re done faster (and more accurately) than ever before, leaving you more time to earn more by taking on additional work.
  • Take advantage of our Barcode Scanning feature and your forms can be used to proficiently track the arrival and departure of inventory. By significantly reducing the potential for human error, you also minimize the risk of lost or unaccounted-for product, which costs you money to replace.

So as you look for ways to improve your business processes, use this day intended to celebrate all that trees give to us, and make the decision to become a more environmentally conscious company while simultaneously seeing an increase your bottom line.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

24.04
2019

The Benefits of Spring Cleaning

If cleanliness is next to godliness, then the changeover from winter to spring is a very important time of year. Spring cleaning gives us all a chance for a fresh start. Organizing your home or office can give you a blissful feeling.

Not only does organization free up space and create a good feeling; being organized can also improve productivity. According to the Small Business Chron, having structure in a company can lead to how efficiently it runs. Communication is especially key to fostering creativity and growth in a working environment.

Literal organization and cleanliness are huge, too. It’s proven that eliminating clutter can make your workforce better. A study conducted by researchers at Princeton University’s Neuroscience Institute concluded that working in an environment with disorder negatively affects focus and workflow. This means a messy office riddled with paperwork and work orders is a nightmare for companies looking to run a smooth operation.

At Actsoft we know of a way to get rid of the clutter and improve efficiency: consolidation. We’re not all neat freaks who have everything alphabetized and organized by size, shape, color, and date. But with Wireless Forms, you can turn all of those paper forms into an electronic form that can be accessed from a mobile device, filled out with ease, sent back and forth from employees to management, and stored without the need for a room full of filing cabinets.

Wireless Forms is a slick solution that is easy to use. Simply use its web-based form generator to create an online version of existing forms, send them to employees, and then save space, trees, and money by cutting out the paper. Wireless Forms is perfect for replacing work orders. They can also be used to keep inventory and make receipts for customers. Plus it comes with a reporting feature to let companies keep track of vital company information.

Spring cleaning allows us a fresh start to the new year; to leap forward and head in the right direction in 2015. Don’t miss the opportunity to make your business more efficient and organized. After all, cleanliness is next to godliness.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

03.04
2019

April Fools’ Day

Hopefully, no one got you too good this year. The unofficial holiday of pranksters passed with the shift of the calendar from March to April. Sometimes pranks are fun, like in this list Forbes put together to celebrate the day. Other times — not so much.

As fun as the spaghetti incident from that Forbes article may have been, with pranks there is the potential for an Orson Welles–style scaring. We’re sure the percentage of people who were fooled by Welles’ radio hoax didn’t appreciate the ruse then nearly as much as the rest of us who know of it today. Being deceived isn’t always a laughing matter, but that holds even truer when money is on the line.

A company with a fleet of vehicles certainly can’t afford to be deceived by what’s happening in the field. While Orson Welles’ radio performance of “War of the Worlds” may have caused panic among some of his listeners, the ramifications for a business can be much more costly. As we learned from Jeff Boone of Napa Auto Parts in Louisiana, a large fleet can waste as much as $20,000 a year in gas by idling. You can’t let yourself get fooled into wasting that much money.

When it comes to your business, a sure way to guard against being caught off guard is by having clear visibility into your company. With Actsoft, we can offer management the ability to track a fleet of vehicles with precision. It allows companies to plan the optimal routes for drivers and monitor vehicles on a map via GPS. Businesses can receive scheduled reports that let you know if users spend too much time idling, constantly go off route, clock in or out at undesired times, and if drivers are speeding. Knowing these metrics streamlines the efficiency of your business’s fleet.

A little prank here or there isn’t the worst thing in the world; no Martians have landed in New Jersey. However, it’s imperative to know exactly what is happening behind the scenes of your business or else risk being bamboozled by your bottom line, which is no laughing matter. Make sure your company is making the most of each day and running as efficiently as possible.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

27.02
2019

6 Ways to Build a Successful Business

Contrary to popular belief, creating a successful business doesn’t happen overnight; it takes time and effort to build and then maintain success. In today’s business world, having time is a luxury that most people, including owners, don’t have. So how does a growing business thrive, survive, and become successful in a world where there’s so little time? Easy. Success is built over time. It may take a few years, or even a decade, to reach the pinnacle of successfulness, but it’s all worth it in the end. To succeed in business today, you need to be flexible, and have good planning and organizational skills. Many people start a business thinking that they’ll turn on their computers or open their doors and start making money, only to find it is much more difficult than they thought.

Here, six easy ways to help build the successful business that you’ve always wanted.

Understand your Brand
Know your brand more than your logo. By knowing your brand, you will know what you do and how you do it. You’ll even know what your customer interactions are like, and what type of information you should share on your social media channels. The concept of a brand extends far beyond just your company logo. It includes your business’s core values and every interaction you have with customers and suppliers. In effect, your brand creates and maintains your reputation and so reflects your customers’ experiences with your organization.

Stand Out
What makes you stand out from your competition? Standing out means that you have to find a different means to make your product more irresistible than your competitors. Once you figure out what sets your products apart from the competitors, weave your differentiators into your company’s marketing messages.

Marketing
Your marketing material should connect to the needs of your audience. You’ll want to develop and determine your niche, so that you can know who you are marketing to. It is critical that you know who your audience is so you can determine the best way to reach them. Some products and services are geared toward a wide audience, while others target a more specific market. You need to know as much about your audience as possible.

Have Great Products and Service
Word of mouth is often a great lead generator for getting more sales. Having top-notch products and services that people can talk about is a critical part of your brand. Refine your product, test it out, and then refine some more. Be sure to always put developing your product first, not the money.

Respond to Pain Points
Think about the struggles and challenges your customers face. Every successful business has products or services that respond to a customer’s biggest and most important needs. Our suite of solutions, for example, addresses the pain points of companies that manage mobile employees. We provide companies with the ability to send out recurring work orders, email notifications, manage timesheets, execute workflows, and much more. Since we know our customers, we’re able to build products that make it easy for them to manage their mobile employees. Make sure you know what problems your customers face most, so your products will be needed.

Communicating the Brand Values to Employees
Many companies fail to spread their brand’s way of thinking. The soul of the company may be totally clear to the founder, but that doesn’t mean it’s clear to the employees. Remember that your branding isn’t only for management, but everyone who is a part of the company should be able to understand and communicate the branding.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

26.02
2019

Feature Study: Wireless Forms on Encore

Encore’s Wireless Forms feature is among one of our solution’s most practical tools for companies of any size, and the benefits of implementing it reach far beyond just increased convenience. As a wide-ranging feature that helps businesses like yours save both time and money, Wireless Forms makes mobile workforces more efficient through decision logic, reduced errors, and smarter usage of resources.

Decision logic

With decision logic, you’re able to build custom digital versions of all your organization’s documents, and guide employees through the form completion process with ease. Instead of presenting fields to fill out that are irrelevant, decision logic only displays required fields based on the previous answers of those who are filling out the form. By eliminating irrelevancy from the mix when it comes to submitting documents, this feature of Wireless Forms helps to speed up operations.

Reduce errors

Issues with form data accuracy can prove to be costly, especially when it comes to tasks like taking inventory. Illegible handwriting or miscalculated totals both pose problems to efficiency by requiring extra time to fix, and in digitizing your paper forms, errors like these can be largely reduced. Wireless Forms can also be set up to calculate totals automatically whenever numbers are entered into certain portions of a form, saving time while keeping documents accurate.

Save money

By lowering the amount of paper your company uses, Wireless Forms on Encore can help your organization save revenue in multiple areas. Transportation costs for delivering paper forms back to the office often cause more damage to company budgets than administrators may realize, and a reduction in expenses from storing and using paper also helps to conserve extra revenue for your business.

Wireless Forms is just one of the many business tools that Encore includes in its robust package of features. Start saving your company time and money by going paperless today.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar