26.10
2018

How Fuel Efficiency Can Affect Your Bottom Line

When it comes to gas prices, unpredictability is an inevitability. Any number of factors can have a direct impact on the cost, causing it to dip or increase without much warning. Because of this, it’s important for fleet-based business owners to pay careful attention to the amount of fuel their drivers are consuming while behind the company wheel.

Of course, it doesn’t matter whether the cost per gallon is at an all-time low or skyrocketed to an all-time high; you should always be mandating that your drivers follow safe, efficient driving practices since, regardless of what the actual price is, you’ll be saving money. But it is especially important as gas prices are on the rise, since burning needlessly through excessive fuel also burns right through your bottom line on a much larger level.

This year, the current average cost for regular gas, according to AAA, is $2.84 per gallon, an increase of about $.36 from this time last year. This may not sound like a huge amount of money, but it adds up quickly. Let’s say you have a fleet of 10 light trucks in your business. According to the U.S. Department of Energy, the national average distance traveled by this type of vehicle is 11,712 miles per year. Add that to statistics from the Bureau of Transportation, which says these vehicles average about 22 miles per gallon. So that means, at the time this post was published, a business with a fleet of 10 light trucks spends an average of $15,119 each year, just on fuel alone.

Compare that to the price of gas in 2017, which was $2.46. If you’re running your business exactly the same this year as you did last year, you’re spending an additional $2,023 on fuel. If your fleet is fueled by diesel, the cost is even higher, since the cost per gallon rose by $.56 in the last year, and those trucks tend to travel significantly more miles per year.

All this being said, there are things that you can do to help make the most of the fuel you’re pumping into your fleet. Our software provides top-notch monitoring to help your drivers reduce the amount of fuel burned needlessly due to careless behavior.

Business owners can set up alerts to be informed whenever vehicles of theirs are left idling for an excessive amount of time. (That amount of time is determined by you.) If you leave your vehicle idling for 15 minutes, you’ve burned through about a quarter gallon of gas, just from standing still! Truth be told, if you know you’re going to be idling for more than 10 seconds, you’re better off killing the engine completely and restarting when you’re ready to drive again, since that uses significantly less fuel.

Additionally, vehicle tracking lets dispatchers back at the home office view drivers’ exact locations, plus review live traffic updates, so when new job orders come in, they can assign them to the worker that makes the most sense, and help them plan the most efficient route.

While you’ll never be able to control the dips and spikes in fuel cost, the one thing you can control is how you consume this necessary resource. Taking a few small steps to curtail waste as much as possible can have a dramatic impact on your bottom line, helping to make sure as much money as possible is staying where it should be: in your bank account.

Have any questions on how Actsoft can help you?

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18.10
2018

Superheroes, Assets, and the Benefits of Tracking

In the last couple of weeks, fall premieres began to steadily flood into television sets around the country. After months of agonizing — that may be too strong of a word, but just go with it, okay? — over the futures of beloved characters in the wake of season finale cliffhangers, we’re finally able to move forward with plotlines and find out what happens next. And not a moment too soon.

As a big fan of superhero shows, I was especially excited to see the return of some of my favorites on the CW network, learning what was to become of some of my beloved characters on shows like Supergirl, The Flash, and Arrow.

While each show has its own plotline, they are part of the same universe, allowing for some crossing over, which is always exciting. But another thing that each has in common is that the hero has a loyal team that keeps watch over them from the home base. Thanks to tracking devices and the ability to communicate with each hero instantly, they’re able to monitor, say, Supergirl’s exact location in National City as she’s out and about delivering justice to the bad guys. This ability to track in near real-time helps to make sure our heroes are kept as safe as possible while out in the field and, when something goes wrong, the people back at home are alerted so they can respond accordingly.

When you stop to think about it, this process isn’t all that unlike the way Actsoft helps companies monitor their precious assets. Take, for example, a construction site. More often than not, these types of projects last for months, if not years, and involve a lot of heavy equipment. It’s counterproductive for a crew to have to haul everything to and from the site each day; it would result in a lot of wasted time, which translates to wasted money.

Because of this, that equipment is most often kept at job sites overnight, and oftentimes unguarded. By simply installing one of our asset trackers to your costly equipment, you can rest easy knowing that it’s staying right where it should. In the event that someone attempts to mess with it during off hours, you’ll be sent an alert just like Team Arrow is whenever the man in green is in trouble. These alerts, sent in near real-time, can be all that stands between your equipment’s safety and you being out thousands of dollars due to theft.

What constitutes “messing with” your assets? The versatility of our software allows you to set up those parameters specific to your needs and desires. It could be any movement whatsoever during certain hours. Or you could set alerts to sound if anything leaves your custom geofenced area, no matter the time of day. You’re in complete control, here, so it’s entirely up to you.

Our asset tracking solutions aren’t just limited to construction sites. No matter what type of equipment you have — big or small — and whichever industry you may be in, the ability to see exactly where your valuable gear is at any given time provides the kind of peace of mind any busy business owner would find comforting.

Whether it’s a superhero saving yet another day, a construction crew erecting a new building, or any of the myriad other industries out there, reliable tracking helps you to safeguard what’s most important to you.

Have any questions on how Actsoft can help you?

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17.08
2018

Useful Tips for Avoiding Traffic

As a regular factor for many commuters, heavy traffic can put a strain on mental health, car lifespans, and time management abilities. It can also end up costing drivers significantly more on fuel over time.

At Actsoft, we’ve realized that these negative factors of roadway congestion can hinder operations for companies with mobile workforces in particular. And while dealing with traffic is inevitable at times, there’s plenty of cases where it could’ve been avoided entirely by simply taking a better route, or getting equipped with smarter tools for planning ahead. Here’s three ways that our solutions can help businesses like yours circumvent the hassles of packed streets on a daily basis.

GPS tracking in near real-time

While traffic may be worsening in some developing areas and urban centers due to increasing amounts of cars on the road, the power of technology continues to advance. GPS tracking solutions like the ones we engineer now allow you to analyze, strategize, and optimize the daily processes of your workforce on the fly. With our GPS Tracking feature, you can see the locations of your dispersed workers, and find the most efficient ways to direct certain employees to new job sites in the field digitally. Traffic can certainly play a factor in how quickly an employee can get to a new job assignment, regardless of how far away they are. Use our applications to accurately monitor the positions of your mobile team members, and manage roadway congestion with ease.

Traffic Overlay

The toll of heavy traffic can cause your business to lose money in more ways than one. Prolonged instances of idle time accelerate vehicle wear-and-tear, stall productivity, and unnecessarily burn gasoline, making them something to consider reducing. Now, we’ve made it simpler than ever to keep vehicle idling at a minimum using our new Traffic Overlay feature.

As one of our latest enhancements to Encore, our flagship solution, Traffic Overlay gives you the ability to see near real-time traffic patterns on top of your dashboard’s live view maps. Look at which intersections or interstates have the heaviest amounts of traffic prior to sending out employees to work zones, and make smarter route decisions that will conserve more resources.

Optimize schedules

Rush hour remains one of the most constricted times of the day for traffic patterns, as commuters depart from their jobs all at once. Thankfully, our Timekeeping feature enables your remote employees to clock in and out directly from their mobile devices, eliminating any need for them to drive to the office and register time punches before starting or ending work. Get your staff to job assignments quicker, and allow them to get a head start on common rush hour traffic times using our powerful solutions.

Have any questions on how Actsoft can help you?

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07.08
2018

Encore Updates: Manager App, Security Enhancements, and More

At Actsoft, we’re constantly creating new ways to advance the power of our business solutions, and our latest product update is just another example of how we’re continuing to elevate the bar in both telematics and workforce management alike. Here’s everything that our latest release has to offer to users of Encore, our flagship solution.

Manager App

This new feature is designed to bring an extra measure of versatility to your mobile operations. With our Manager App, your company’s administrators can view the near real-time locations of dispersed employees and assets from a mobile device, eliminating any need for them to be tied down to a desktop computer. The Manager App view is directly accessible from within Encore’s mobile application, and it’s a powerful way to stay in touch with your workforce while on the go.

GPS APIs

Your company’s developers are now able to access important locational data, and then integrate it with third-party systems such as GIS or weather mapping software. By providing another avenue of consolidation to the way your business manages its information, experience even greater efficiency when it comes to managing and analyzing the GPS positions of your employees.

Don’t have on staff developers? Let our Professional Services Team help you integrate Encore data with your existing software.

Tracking Schedules

We’ve recently engineered features that help your company comply better with union concerns about tracking employees outside of working hours. Using GPS tracking schedules, feel free to set specific time periods for when tracking will occur, aligning them to fit with the shift times of mobile workers. The Encore application can also easily be set to monitor worker positions only while they’re clocked in, allowing management to further respect of the privacy of staff members when they’re not at work.

Traffic Overlay

Reduce the negative impacts of roadway congestion on your team’s operations with Traffic Overlay. When dispatching mobile employees to job locations, use this feature to monitor traffic patterns on the fly, and strategically pick the best routes for your drivers to take.

Additional Alerts

Instances of logins and logouts of the Encore application by employees can now trigger alerts to administrators. Any time the Encore application is launched or crashed on a mobile device, supervisors will also be made aware, and they’re now able to know when an employee disables or enables the GPS Tracking feature on a handset via digital notifications.

With all of these exciting new updates to our Encore solution, go forward with a revamped application that provides continual peace of mind regarding your mobile workforce’s routine operations. Save your business time, money, and resources with our latest host of improvements leading the way.

Have any questions on how Actsoft can help you?

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26.06
2018

The Versatile Solutions of GPS Technology

The creation of a Global Positioning System (GPS) has brought extra convenience and powerful business applications alike into the lives of modern-day people. Things such as locating lost equipment, estimating lengths of travel, and even visiting unfamiliar places have become so much easier to accomplish through the concept of GPS, and the system’s versatility makes it one of the most impressive resources available in the digital age.

How does GPS work?

The GPS network is comprised of multiple satellites that are kept in perpetual orbit around Earth, and each one of these satellites transmits information to GPS receivers on Earth’s surface. This data is then used to calculate the positions of receivers in near real-time by comparing the time a signal was transmitted from a satellite to the time it was collected. A difference in time elapsed gives the receiving device an accurate perception of how far away the satellite it originally accepted the ping from is, allowing for precise locations on a digital map to be plotted.

Actsoft’s solutions

Many of our applications use GPS in order to let businesses see the near real-time locations and activities of their mobile workforces. In doing this, Actsoft’s tracking software can help to increase the efficiency of company operations, while lowering costs for an organization at the same time. Valuable equipment and assets that are scattered in the field, away from corporate headquarters are able to be constantly monitored for security purposes, and any speeds of business vehicle travel can also be recorded, all using the tandem of our products and GPS satellites. Once given comprehensive reports on the driving behaviors of remote workers, businesses can then use that information to implement strategies for reduced fleet wear-and-tear, saved fuel, and better time management.

Using the power of GPS, Actsoft has engineered intelligent business tools for better, faster mobile operations. Let us help your company reach new heights of efficiency today by providing your team with our sophisticated, yet user-friendly spatial analytics solutions.

Have any questions on how Actsoft can help you?

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11.06
2018

Protecting Your Equipment with Innovative Software

For many businesses, the security of high-value equipment is essential to making sure that operations run smoothly on a routine basis. One particular cause for concern, however, is how exactly these important and often costly assets are being kept safe during non-working hours.

While mobile employees are in the field, it’s easy to keep tabs on the equipment they’re using in near real-time with the assistance of an adequate solution. But what happens to the tools a workforce uses once its workers have clocked out for the day? How exactly are these assets being protected against theft, misuse, and damages?

With Actsoft, ensure that your valuable tools are being safely monitored around-the-clock using features of our applications such as Geofences, Alerts, and GPS Tracking. On our solutions’ live view maps, the positions of precious equipment like fleet vehicles and company-owned mobile devices are all plotted and can be checked in near real-time. Geofences are customizable, and designate the boundaries for remote work zones on the live view map. Any time an asset enters or exits these boundaries during specified times, notifications will be sent back to a company’s in-office team, keeping them always informed.

Businesses like Gardner-Watson Decking use Actsoft to monitor the whereabouts of their dispersed equipment on a daily basis. Through effective tracking and strong workforce transparency, they’ve been able to witness significant return on investment.

“We have had a vehicle stolen, and we’ve been able to track it and have the police respond to it within approximately 30 minutes of knowing the truck was stolen,” said Rick Vassallo, chief financial officer and vice president of operations at Gardner-Watson Decking. “We got one hundred percent of our equipment back, minor damage to the vehicle. So, a fifty or sixty thousand-dollar equipped truck is a huge savings.”

Consider letting Actsoft help your business retain and maintain its high-value equipment today. With a vast array of specialized solutions available, we can help you gain peace of mind and greater knowledge regarding the security of your company’s essential assets.

Have any questions on how Actsoft can help you?

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05.06
2018

Three Essential Tips for Improving Time Management

Time is the one of the few resources that can’t ever be gained back once it’s been spent.

This statement particularly resonates in the workplace setting, where optimized productivity and the acquisition of true efficiency are essential to success. Because abundant surpluses of wasted time can be detrimental to high motivation, ensuring that your company’s time management skills are adept is vital.

Every single second that passes by is a moment that’s filled with opportunity, and by making the most out of the time you spend in the workplace, you can even gain more out of your leisure time away from the office. It’s a reciprocal relationship, as coming back to work from a vacation recharged and refocused also can assist you with sustaining long-term productivity at work. Here’s three tips that may help you enhance the effectiveness of your time management skills.

Work smarter, not harder.

There’s a fine line between cutting corners and working efficiently. When completing daily tasks during the workday, finding ways to consolidate and multi-task, while also ensuring that each job is being done to a satisfactory level is key. Accessing the right resources from the get-go before completing a project is a surefire way to make sure that your productivity won’t suffer later on, and that your workforce will remain firing on all cylinders. If there’s a way to simplify a task without compromising on the quality of work being done, it’s usually a smart idea to do so.

Schedule accordingly.

While too much rigidity in scheduling can actually become a deterrent to improved time management, crafting a flexible outline of weekly tasks, deadlines, and meetings can help you sharpen your punctuality. This extends beyond the scope of the workplace as well. When planning a vacation, it’s wise to have some concrete, scheduled events on the itinerary, but make sure you don’t overbook. The whole point of a getaway is to relax, and stressing over getting to certain events at every hour of every day can wear thin quick. In short, plan as much as you can ahead of time, but leave some room for the unexpected.

Use tools to help you manage time and improvise better.

Technology has always been centered on making life easier, and as time progresses, our reliance on it continues to increase. With Actsoft’s solutions, your company can truly optimize its productivity, helping you save time, money, and resources. Some of our digital tools like Mobile Timekeeping and Job Dispatching can help you ensure that your mobile employees are maximizing their time while in the field. This tandem of features allows them to clock-in directly from mobile devices and receive updates about new work orders in near real-time. GPS Tracking from Actsoft also provides the ability to monitor remote employees, so you can verify your workers’ respective locations while they’re dispersed at different job sites.

Improved time management is key to optimized margins, a healthy bottom line, and ultimate customer satisfaction. With Actsoft, your workforce can enhance its productivity on an hourly basis, helping you gain the most out of each and every minute that your business is operating.

Have any questions on how Actsoft can help you?

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01.06
2018

5 Tips for Improving Your Fleet’s Safety

When you’re the owner of a business with a fleet of vehicles, whether it’s a local delivery service or long-haul trucking, safety is always a primary concern. Safe driving factors in big to your company’s bottom line, including brand reputation. But when your drivers are constantly on the go, how do you keep on top of these practices? Here, five tips to help you do just that.

Perform Regular Maintenance
As we’ve discussed before, consistent maintenance is essential for keeping your fleet, no matter the size, in tip-top shape; it helps you avoid bigger, costlier fixes down the road due to negligence. But that regular checks also keep you and your drivers safer while on the road, by giving you the heads up about any issues before they become too serious. Setting up alerts through our software helps to make sure you don’t miss any of those important, regular appointments. (Bonus: You’re also more likely to save money by keeping your vehicles in the best possible shape.)

Keep Tabs on Driver Behavior
You hire the drivers that seem best suited for the job, but you can’t always be there to make sure they’re constantly delivering peak performances. However, with our fleet monitoring tools, you can keep track of certain behaviors, such as hard braking and accelerating, speeding, and even making sure they’re sticking to preapproved routes. Plus, we offer an ELD solution that keeps drivers in compliance with FMCSA regulations, so you know without a doubt that your drivers are taking the required break times rather than staying on the road for an unsafe length of time.

Incentivize Good Behavior
Sometimes the better incentive is to reward drivers that go above and beyond, rather than just reprimanding those that don’t meet expectations. With driver behavior tracked and logged, it’s easy to set up a reward system for those that regularly hit top marks. This could be in the form of a monetary bonus, extra time off, or even preferential schedules/routes. After all, regularly practicing safe behavior is going to save you money in the long run.

Provide Coaching
Similar to incentivizing drivers who regularly demonstrate stellar driving skills, having detailed reports about the not-so-great behavior of drivers can be used as a learning opportunity. Provide coaching to these drivers and give them a chance to improve based on real feedback from their time on the road. Most people are willing to take the time to improve their skills when given the opportunity.

Reduce Distracted Driving
Our driver-monitoring tools run in the background, without operators being required to actively engage while behind the wheel, so they can just focus on driving. But that doesn’t mean they’re distraction free … from their own devices. We’ve discussed ways to help prevent distracted driving in the past. Encourage your employees to actively avoid these distractions when they should be paying attention to the road. And if self-control is an issue, there are apps to help with that.

Have any questions on how Actsoft can help you?

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31.05
2018

Actsoft’s Applications in the Shipping Industry

Two things that constantly hang in the balance of success for a shipping company’s daily operations are the quality of the goods they’re transporting, and the timeliness with which they’re delivered to a destination. Transportation companies today choose to make keeping both of these things optimized a priority, and many leverage them as positive differentiators between their services and those of their competitors to gain advantages in the marketplace. In addition to attracting and retaining business, heightened efforts to ensure that products arrive on time and in excellent condition also save shipping companies time and money by paying significant dividends back into their bottom lines.

To help transportation businesses find these sought-after optimizations, Actsoft’s solutions are there to provide an extra measure of insight for company administrators regarding their business’s daily operations. Key features that we support including Wireless Forms, Electronic Logging Devices (ELD), and GPS Tracking allow shipping companies to fine-tune the various facets of their respective workforces for efficiency, security, and savings.

Wireless Forms

Using Wireless Forms, workers of shipping businesses can digitally transmit back important data from the field to their company’s headquarters nearly instantly. Records of completed orders that are filled out by remote employees via mobile devices eliminate the need for paper forms, and simplify business. As non-digital documents can be easily lost, costly to print from an annual perspective, and lengthier to process, our Wireless Forms tool has monumental influence on increasing virtually any company’s operational efficiency.

ELD

Powered by VisTracks, Actsoft’s ELD solution can provide transportation companies with increased stability by taking much of the guesswork out of their drivers’ jobs. As a capable application that’s fully certified by the Federal Motor Carrier Safety Administration (FMCSA), our ELD solution helps employees verify that they’re staying in compliance with Hours-of-Service (HoS) mandates, as established by the FMCSA through automated driver data recording. Fines resulting from errors in manually-logged information can end up costing shipping businesses thousands of dollars, and when equipped with a powerful tool like ours to help mobile workers attain higher levels of consistency, companies can avoid as many of these fees as possible.

GPS Tracking

GPS Tracking from Actsoft can help shipping companies keep tabs on their mobile drivers in near real-time, and make sure that their transit networks are operating in fashions that are safe, secure, and expedited. Fuel-efficient routes can also be planned out using this feature, which help businesses implement some of the most standardized and budget-conscious methods possible when it comes to moving goods.

Have any questions on how Actsoft can help you?

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16.04
2018

Actsoft in the Healthcare Industry

New technology is continually transforming the ways in which companies are conducting daily operations in the healthcare industry. Emergency situations are becoming much more manageable due to breakthroughs in mobile resource management (MRM) software, and Actsoft stands as a leader in pioneering some of these practical innovations for companies to use.

Our solutions allow businesses in patient transport, pharmacy, and hospice care know where their employees and assets are in near real-time by equipping them with tools that let them receive data back from the field nearly instantly. Gaining vision on field operations allows administrators to have an extra measure of insight into their mobile workforces, and helps them ensure that employees are getting to job sites on time and in the most efficient ways possible.

Multiple companies in healthcare already benefit on a daily basis from using Actsoft to streamline their information flows and enhance the productivity of their workforces. Two primary features of our solutions that these businesses rely on daily to provide quality care are Wireless Forms and GPS Tracking.

With Wireless Forms, companies can eliminate their organization’s use of paper documents altogether. Using this feature, a healthcare business’s mobile workers can fill out and pass off digital forms from mobile devices while they’re at remote locations. Lessening data errors, clearing illegible handwriting, and reducing high annual paper costs are all easily possible with a fluid system of digital documentation in place.

GPS Tracking is another powerful tool from Actsoft that businesses can use in everyday operations. In healthcare, safety is paramount, and by allowing management teams to see the near real-time locations of ambulance drivers, GPS Tracking helps them ensure that patients, EMTs, and drivers are all secure during critical situations. Further benefits of better routing and increased fuel efficiency are also available with the help of this feature, and any potential for vehicle theft can be mitigated if the locations of valuable assets are being constantly monitored.

Managing crises using 21st century tools is something that many of today’s healthcare companies strive to do, as they seek out more efficient ways to provide excellent care to their patients and clients. Actsoft takes pride in being able to help businesses in the healthcare vertical and many other industries take their daily operations to a next-level gear of efficiency.

Have any questions on how Actsoft can help you?

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