31.03
2020

The Many Different Types of Receivable Alerts with Encore

Among all of the benefits Actsoft solutions provide, one of the most powerful remains our products’ ability to help managers remain in better contact with their remote or mobile workforces. Besides just providing tools for messaging employees on the fly and making assignment changes, our Encore solution is even equipped with an Alerts feature to help you better track your daily operations.

Alerts are digital notifications that are emailed to your administrators any time specified events occur regarding your staff, fleet, or business equipment in the field. This feature is just one of the many ways Encore adds extra transparency to things when it comes to staying connected, particularly if distance ever separates managers from their employees.

Here are several types of alerts company supervisors can get updates with using the power of Encore.

Geofence Breaches

Receive alerts any time employees, assets, or tracked company vehicles enter or exit geofence boundaries to gain more knowledge about job site activity in near real-time.

Unauthorized Asset or Vehicle Movements

Receive alerts any time tracked assets or vehicles are moved outside of working hours for better equipment security.

Excessive Idling

Receive alerts based off of customizable thresholds when your company vehicles remain idle for too long to prevent unnecessary fuel expenditure.

Ignition On/Off

Receive alerts when your company vehicles’ ignitions are activated to reduce unnecessary usage and increase oversight.

Tampering

Receive alerts if tracking devices are manually disabled by employees to help increase accountability and transparency across your entire workforce.

Low Power

Receive alerts if any asset or vehicle tracker batteries become low on power to maintain consistent visibility on mobile operations.

With all of these different alert types helping you to better monitor your mobile or remote workforce, you can more easily restrict behaviors that could currently be preventing optimized productivity and savings for your company. Find out more today about what our solutions can do to let you know even more about how your team functions while it’s away from the office.

Have any questions on how Actsoft can help you?

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04.03
2020

All Industries With a Mobile Workforce Suffer From Four Well-Known “Illnesses”

Wasted Tripitis. Believed to be the major margin thief for suppliers, field service, and specialized trades.

  • How much could you save if you eliminated just 50 percent of wasted trips?
  • How much would you save if your employees could clock in and out electronically from the job site?
  • What if they could send every bit of information directly back to you from the field without having to fill out paperwork?

Waiting to Work Syndrome. Unproductive time drains resources.

  • There’s a logical order to things. A carpenter can’t trim until the drywall is up and painted. You don’t want flooring down before the painter is done.
  • How much time do you think you’d save if you could sequence the phases of a job so nobody is standing around, waiting?

LYME (Locate Your Missing Employee) Disease.  This needs no explanation. It’s very serious.

  • How often do you wonder where your employees are? Wouldn’t it be nice to just look at a map and see?
  • What if you could get an alert when they’re stopped for more than a specific amount of time?
  • What if a truck breaks down on the highway? A piece of equipment is lost or stolen? An employee is injured or in distress? Seconds count. GPS accuracy means improved response rates.

SWINE (So Where Is My Nearest Employee?) Flu. 

  • When a service call comes in, wouldn’t it be great to quickly deploy the closest resource?
  • How much better would it be if you could locate the nearest available employee with the matching skill set and equipment to do the job?

Actsoft is the antidote. In today’s competitive environment — with gas prices unstable and more of your workforce on the road — a little preventative medicine and some positive ROI won’t hurt!

Have any questions on how Actsoft can help you?

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27.02
2020

How Tracking Monitors Speed and Helps Reduce Fuel Consumption

Every day, organizations of all sizes dispatch delivery trucks, service vehicles, vans, passenger cars, and large trucks onto the streets and highways with one goal in mind: Get there as fast (and safely) as possible.

This sense of urgency can sometimes cause drivers to hurry to jobs, often exceeding posted speed limits. The negative side effects of this behavior are fairly obvious: Excessive speeding is dangerous, burns fuel needlessly, adds risk, and increases the expense of overall fleet operations.

The Environmental Protection Agency estimates that excessive speeding decreases fuel economy by up to 20 percent. Even in a small fleet of just 25 vehicles, saving 20 percent of fuel costs each year per vehicle quickly makes an impact. So you can imagine the dramatic impact it can have on larger fleets.

GPS and wireless technology have evolved to the point where vehicle tracking and fleet management technology leverages data such as satellite maps, traffic, and posted speed limits (in near real-time) to help organizations communicate, increase efficiencies, and track data such as fuel consumption, fuel efficiency, vehicle speed, and maintenance schedules. Leveraging this data to improve operational efficiency reduces fuel consumption and saves businesses thousands of dollars a year.

Implementing Encore’s solutions encourages drivers to practice safer driving habits because any unsafe practices are indisputably recorded and they will be held accountable. Once employees know you are monitoring their driving, speed, and gas mileage, they tend to take greater care in how they use company vehicles. This improved behavior saves fuel, reduces unsafe driving, and enhances a company’s reputation with the public.

Have any questions on how Actsoft can help you?

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19.02
2020

How GPS Solutions Save Gas and Money

Gas prices are out of control and could go higher. So, why wouldn’t you want to save a tank a month, particularly if you have a number of work vehicles constantly on the go? If you have ten trucks on the road and each one costs $80 to fill up, conservatively thinking, you can easily save $800 a week. (My Prius costs $40 to fill right now, so I’m being very kind with this estimate.) That’s $41,600 a year!

How, you ask? A GPS vehicle tracking device can help companies and fleet owners squeeze every drop of value from their liquid gold (aka fuel). A number of fuel-saving measures involve using a vehicle efficiently and wisely. By using a GPS tracking device, companies can ensure and enforce efficient of use with their vehicles.

Here are four ways to reduce fuel consumption:

  1. Drive slower. Studies have shown that fuel economy drops by 17.1 percent as speeds increase from 50 mph to 70 mph. Every 5 mph of additional speed over 60 mph costs drivers an additional 30 cents per gallon in fuel costs.
  2. Idle less. Fifteen minutes of idle time uses half a gallon of gasoline, and even 30 seconds of idle time uses more fuel than turning the engine off and then on again.
  3. Plan Routes. Direct routes that avoid traffic snares help eliminate delays. Being able to easily see which driver is closest to a last-minute requirement is invaluable.
  4. Eliminate side jobs. Think some of your employees might use your vehicles to make a little side cash? It happens, especially when the economy gets tight. Find out exactly where your vehicles travel to make sure they’re never veering off course without a valid reason.

Companies using GPS tracking solutions can tackle every one of these issues. Knowing where vehicles are, when and how fast vehicles are speeding, how long they’re idling, which vehicle was fueled where, and what route they should take to save time and fuel can pay significant dividends and improve bottom lines.

Have any questions on how Actsoft can help you?

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05.02
2020

GPS Technology and Personnel Management

Every organization wants to see their business succeed. Depending on the size and nature of the business, it may be necessary to look outside of the normal “personnel management” scope to make operations run at peak performance. As mobile devices keep getting more advanced, coupled with a growing and evolving mobile workforce environment, management teams are realizing the benefits of Mobile Resource Management (MRM) technology.

Advances in wireless technology show that a hand-held or in-vehicle device can perform a wide range of business functions; gone are the days these were just a basic communication tool. Devices can now be used to locate and track mobile workers for more effective job scheduling, to deliver and accept incoming work orders, capture signatures for instant invoicing, manage mobile inventory, perform wireless time clock functions, and so much more.

By leveraging wireless technology to expedite critical business functions, organizations are seeing significantly improved cash flow without high up-front investments.

Businesses that do not use GPS technology to manage mobile personnel are missing an effective means of increasing productivity to cut operational costs. GPS technology has a wide range of application that can help companies to:

  • Keep accurate time records
  • Maintain and increase productivity
  • Reduce liability
  • Monitor the use of company property

An abundance of personnel data can position a business to react positively, quickly, and effectively to issues that arise. Additionally, equipment fitted with tracking devices will help business owners to know how their equipment is being used at all times. An increased level of accountability is inherent when employees know that their use of the company equipment is being monitored. Businesses can reduce liability when they use GPS to encourage adherence to safety guidelines.

Operational controls like these naturally lend themselves to better management of human resources. Having a higher level of control over human resources translates into quantifiable benefits, which includes increased profits, higher security, and a reduction in operational expenses.

Actsoft has the right mobile business solution for your company, whether you are at the beginning stages of implementation or want to improve upon your current mobile workforce solution. By providing one-on-one consultations to review your business strategies, we can help take your business to the next level of mobile workforce management and significantly improve your cash flow.

Have any questions on how Actsoft can help you?

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04.02
2020

What Geofences Can Do for a Business’s Security Levels

With employees, vehicles, and assets in the field, running a secure operation away from the office can be difficult for a company to accomplish. However, Encore’s Geofences feature is able to enhance security by bringing extra accountability and transparency to mobile workforce management. Geofences helps safeguard equipment, fleets, and employee safety in three primary ways:

Customizable Boundaries

By making your geofence boundaries highly specific to the job sites your teams are located at, your office administrators can have greater field visibility. Narrowing down certain job locations with accurate perimeters makes pinpointing them on a map easier to do. If an emergency situation occurs, assistance can be more immediately dispatched out to the affected job site, helping to keep employee safety high. For potentially dangerous locations like an active construction site, Geofences in particular can help your team get help faster, whenever it’s needed.

Alerts

Our Alerts feature works in tandem with Geofences to provide you with everything you need to know about your mobile workforce. Whenever a company-owned fleet vehicle or asset enters or exits a geofence perimeter, you’ll receive an email notifying you of the occurrence, keeping you truly in the know about equipment statuses. The value of your fleet vehicles and assets can’t be understated; use Geofences to keep comprehensive records of each’s whereabouts.

24/7 Job Site Monitoring

Geofence boundaries remain constantly active, enabling your team to leave vehicles and assets in the field overnight, free of security worries. If a tracked piece of equipment or a vehicle is moved after work hours, you’ll still receive nearly instant notification of it. Eliminate unnecessary and costly back-and-forth travel from the warehouse or office to a remote job site by allowing your workforce to leave its tools around the clock at a frequented job location, with Geofences helping to keep them safeguarded. In doing so, you’ll improve your business’s versatility, security, and savings.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

 

29.01
2020

The Basics of GPS Tracking at Actsoft

At Actsoft, the base of many applications used to improve the efficiency of partner businesses is GPS tracking. Many Actsoft customers and other people in the general public know of GPS, but don’t quite understand what it is or how it works.

GPS tracking began in 1994 after more than 20 years of planning by the U.S. Department of Defense. Although it began as a military project during the Cold War, GPS is now used by civilians for daily use. The history of GPS is extensive and the technology is constantly changing, but it’s pretty simple to understand.

Tracking is done through an established connection between a GPS tracking device and a system of satellites in orbit. To create a connection between the device and satellites, the user must be outside and usually in fair weather, so a transmission from the device can be sent to a satellite and the satellite can send information back to the device. GPS satellites can tell longitude and latitude, elevation, and even velocity. For the average person, this information is available on their smartphone, tablet, and computer.

Actsoft and its customers use this information to run their companies more smoothly. We take the information sent by GPS satellites and compile the acquired data of several employees to create a report on the whereabouts and activity of everyone throughout the day. For a business that needs its employees to travel, it’s essential to track their actions.

Companies can also customize settings to create unique locations that can be set as a landmark area, where an employee should be at during set times (e.g. a job site). These geofences can be set to any configuration that will cover a certain area set by employers. Businesses can set email alerts for if employees aren’t in the proper zone or if they’re in a certain area for too long.

Actsoft uses GPS to track devices and allow companies to keep tabs on personnel. In addition, GPS is used to ensure that the business is running smoothly and efficiently. GPS is used for more than just getting a person from “point A” to “point B”; it’s an innovation that allows companies to maximize revenue through a technological achievement.

Have any questions on how Actsoft can help you?

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21.01
2020

Communication is Key!

Actsoft aids in utility company response times.

As much as we would like to avoid it, accidents happen. Trees and power lines fall on roads, water pipes burst, and traffic lights go out. There isn’t much we can do about it except hope that the utility companies that handle the messes are well prepared. Responding quickly to emergencies, as well as communicating information efficiently, are two extremely important factors that make up a successful utility company. They’re both essential to help assure a timely response, and guarantees they have all the information needed to correct the problem.

Communication is key! Our solutions help utility companies by bridging the gap between the accident and the solution.

Actsoft combines GPS and wireless technology to maximize productivity.

  • Reduce response times in critical situations.
  • Date, time, and GPS location–stamped reports give indisputable proof of service.
  • Collect timely and accurate field data.
  • Provide factual data for regulatory and compliance reporting.
  • Send and receive accurate, up-to-the-minute updates and changes.
  • Reduce unproductive trips to the office.
  • Panic button notifies the office immediately in case of an emergency or dangerous situation.

Sometimes when we see the utility trucks on the side of the road with employees fast at work, we assume they just magically appear there. Not true. It takes a coordinated effort between the dispatchers and drivers to get each truck where they need to be. And that effort is made much easier with our software.

Have any questions on how Actsoft can help you?

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11.12
2019

How to Avoid Lawsuits With GPS Tracking Technology

In today’s economy, companies can be easy targets for people looking to make a quick buck. When it comes to defending assets in a lawsuit, it is critical to have evidence to back up claims or to defend against fraudulent ones. GPS tracking devices can now help save a company thousands or even millions of dollars in legal fees.

Employees and customers also see the opportunity to cheat the system. An unhappy employee may claim owed wages when work was never actually done. An unhappy customer may suggest that a large construction crew or field service company damaged their property. Now, it’s easy to review records, routes, photos, or signatures and verify if activity actually took place — or did not.

Customers often believe they can easily cash in when they see the name of a popular utility company on the side of a van. They may claim faulty service, damage, speeding, or even that a worker arrived late or didn’t even show up at all. Now, there’s proof to confirm or dispute such claims. With GPS tracking technology, companies can save money on legal fees while preserving their reputation.

Keep Workers Accountable
If one of your drivers is in an accident while on the clock, how can you verify whether they were driving dangerously or speeding? If you suspect that an employee was taking unauthorized time off from work and caused an accident while driving back to a job site, can you prove it? You can! When you’re using our solutions, a supervisor can review current and past worker locations, time of arrival, time of departure, work completed, etc. Plus, with the ability to take photos from a worksite and collect customer signatures right at the time of service, not only is there instant verification, but there’s also a quicker way to speed up payroll processes from the field to the office.

Make Your Case
GPS tracking can validate where any employee is, where they have been and when, and if they are/were within or outside the boundaries of a specific, predetermined area at any given time. In the event of an accident, there’s no need to rely on forgetful witnesses. If there was a time lapse between the incident and the claim, important details that make or break a case may be lost.

Save Money
Tracking solutions actually speed up claim processing and cut down on administrative costs. But the real savings comes from the reliability of historical data from GPS tracking to defend against phony claims. Such tracking solutions dramatically cut down administrative costs, keep insurance down, and help avoid unnecessary claims. There’s no need for an in-depth investigation, as GPS tracking system provides the data where and when you need it. This doesn’t just help prevent stress; it can also be expensive. But by keeping a clear record of your fleet activity, you can keep your premiums down and minimize unnecessary claims.

Keep Track
GPS tracking is designed to protect your drivers, save you money, and increase the productivity of your fleet. By keeping an independent record of your fleet’s activities, it’s easy to defend drivers that might be targeted with fraudulent claims, misconduct, or accusations.

Be prepared to defend your fleet against expensive lawsuits. When you install Actsoft’s Encore, you will be able to defend and protect your fleet against expensive lawsuits, save money, increase efficiency, and preserve your company’s reputation.

Call (888) 732-6638 or Receive a Live Webinar

20.11
2019

GPS Fleet Tracking for the EMS Industry

Arriving at the scene of an emergency or tending to a critical patient in a timely manner is important to the success of your business. Unlike other service industries, the level of service can literally mean the difference between life and death. Arriving as a first responder or taking the time to tend to an elderly patient isn’t always as easy as turning on a siren.

If your emergency crew is scattered across a large footprint, it can be difficult to send the closest vehicle to the scene of an urgent accident. Add to that the hassle of finding the quickest route to a location if there are delays, traffic, and construction.

Your dispatcher is responsible for providing the best current information, but what if their information is outdated? Lag time of even 90 seconds can be an eternity in any medical crisis or situation, and could also mean the difference between life and death.

Like any business, providing proper patient care is crucial to providing the best possible service to retain and win new business and contracts. The costly overhead expenses of supplying each of your emergency vehicles with the necessary supplies and employing experienced and trained EMS professionals can add enormous expenses to any EMS business.

Fleet tracking technology can help provide the best patient care possible while helping to reduce fuel, maintenance, and insurance costs. More importantly, it can help you dispatch the closest vehicle to an emergency situation, saving valuable time.

Increase Productivity, Efficiency, and Accountability

The solutions provided in our Encore suite of tools can help improve the efficiencies of any fleet operation. Our high-performance GPS tracking devices, combined with Wireless Forms, can increase visibility and productivity in the daily activities of fleet vehicles. They can allow you to:

  • Identify locations of fleet vehicles or cargo
  • Review idle and stop times
  • Expedite dispatching
  • Improve fleet routing efficiency
  • Reduce theft of high-value assets
  • Ensure equipment is located at the job site
  • Send paperless forms from the field to the office
  • Track trends to make better future business decisions

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar