27.03
2019

Actsoft and HIPAA Compliance

Actsoft is pleased to announce its compliance with the Health Insurance Portability and Accountability Act (HIPAA). We’ve realized the need that organizations in the healthcare industry have to keep sensitive health information secure; in turn, our company has taken steps to ensure that we are able to provide a solution that’s tailored to their necessities.

By enhancing our security levels even more and having our dedicated team of employees undergo extensive training on HIPAA requirements, organizations can rest assured that we’re able to effectively help them keep the Personal Health Information (PHI) of their patients safe. While our solutions have always been able to help businesses of nearly any industry increase their efficiency and productivity, we will soon be able to assist healthcare companies in particular better than ever with Electronic Visit Verification (EVV) and encrypted PHI storage.

The milestone of becoming HIPAA-compliant is a huge step into the future for our organization and is just one of the many goals we’ve accomplished during the process of fulfilling our team’s vision for 2019. Stay tuned for specific launch dates regarding our line of HIPAA-compliant solutions for businesses in the healthcare industry.

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15.01
2019

The Importance of Creating a Budget

Whether it’s in business or personal finance, the importance of budgeting can’t be understated. Out of control spending can derail finances for anyone, and companies that successfully keep their bottom lines in check are able to hire more employees, gain larger market share, and most importantly, avoid bankruptcy. Here’s a few tips on how to implement an effective corporate spending plan.

Sticking to a flexible plan

When formulating a budget, it’s important to avoid rigidity. While any spending plan has to involve some level of structure, a strict, no-exceptions-allowed plan can actually end up doing more harm than good, because it can be impossible to stick to. Always try to maximize the gap between your business’s cost of operations and the cash flow being brought in, but as more revenue is generated, feel free to scale up and spend more when necessary. With that being said, be sure to confirm that there’s more than enough profits to back up the expansion of your budget’s parameters before doing so.

Preparing for the unexpected

Any business will have unforeseen expenses come up at one point or another. However, the key differentiator between a financially smart business and one that’s lacking is in the preparations. Things that break in the office and deadline shifts requiring overtime are just a couple of examples of unexpected costs that may arise, and leaving room in your company’s budget for things like these eliminates the anxiety associated with scraping together sufficient funds to deal with them.

Keeping costs low

Don’t cut corners on expenses to the point where your business would suffer, but still look for ways to reduce spending wherever possible. By acquiring an Actsoft business solution, you can gain return on investment by creating new strategies to slash operational costs. For example, our Timekeeping feature allows your business to reduce unnecessary overtime, and accurately manage employee timecards. Wireless Forms is another application of ours that can allow you to save more through smartphone-to-desktop integration. Digitize budget proposals and any other company documents to eliminate paper expenses, unnecessary waste, and processing delays using this tool.

By putting in place a flexible but effective budget, your business can continue to thrive by remaining in control of its bottom line. To create new ways for your organization to retain more of its profits, use the power of our business solutions, and lower your team’s cost of operations.

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18.12
2018

Optimizing Your Fantasy Football Team for the Playoffs

If your fantasy football team is fortunate enough to still be relevant this time of year, consider yourself blessed. Maybe you’ve been combing through every last shred of fantasy football advice you can find, scouring the waiver wire for players that can give your team the competitive edge it needs. Or, maybe you’ve barely paid attention to it and have somehow lucked your way into the postseason. Regardless, it’s a privilege to be one of the final teams left standing, no matter if there’s a cash prize or simply water cooler bragging rights to be had for winning.

As obvious as it sounds, having an optimized roster for the fantasy football postseason will put your team in the best possible situation to come away with a win. Don’t overcomplicate or overthink your starter choices, and make sure you’re closely monitoring the injury reports. There’s nothing worse than one of your players potentially registering a zero when all the chips are on the line. Also, when choosing your championship roster, analytics can help, but I’ll always be a firm believer in going with the safe option: sticking with whatever lineup you’ve been able to most consistently win with thus far. There’s no point in trying to drastically reengineer something that was never broken to begin with.

Much like how optimizing your fantasy football lineup will give you the best shot at winning your playoff games, Actsoft solutions can help to optimize your business’s mobile workforce, and give it a competitive advantage over other companies in its market. For example, our products’ GPS Tracking and Dispatching features both provide boosts to productivity by saving employees time in the field, and helping them stay accountable. By using our software to manage and streamline operations, you’ll be able to save money, and empower a winning workforce.

While no amount of fantasy football research can fully predict what will happen come game time, our software remains consistently reliable at enhancing your business. Actsoft can provide you with steady returns on investment by helping your team save resources, stay punctual, and become more productive. Good luck in the playoffs!

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11.12
2018

Happy Holidays and Merry Christmas From Actsoft

Perhaps one of the best things about working for Actsoft is the positive work environment that’s been established here. We take pride in helping to ensure that all of our employees get the most out of their jobs, and strive to create a family-oriented culture at our office that empowers everyone. With that being said, there’s no better time of year for us to build and grow as a team than around the holiday season.

Whether it’s due to the crisp winter air, the sparkling radiance of Christmas lights, or the fresh scents of pine wafting through the city streets, it’s safe to say that the holidays are one of our favorite times on the entire calendar. This past week was our organization’s sales week, company meeting, and Christmas party, three events that always hold great significance for our team. With our remote employees being flown in from all over the United States for these annual events, everyone at our organization is always given the chance to reconnect, celebrate accomplishments, and set goals for the future at them. After last week concluded, our company came back to the office this week with a stronger, more unified vision of how to better serve you.

As we move into 2019, we plan to continue improving our solutions and customer experiences in new ways, so that your company can benefit even more. Actsoft remains committed to helping your business find true efficiency, optimization, and all the tools it needs to stay an industry leader throughout the holidays and beyond. So here’s to the success of your company, as 2018 comes to an end and the new year begins to roll in.

Happy holidays and merry Christmas from us at Actsoft, and may your organization’s season be filled with success.

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04.12
2018

Handling the Inefficiencies of Harsh Winter Weather

The biting cold of winter can bring with it a slew of inefficiencies for organizations that must regularly deploy a mobile workforce. From icy roadways causing driving hazards to snowstorms affecting work performed outdoors, the toll that harsh winter weather imposes on operations should always be accounted for in any business’s game plan.

Construction and transportation companies in particular must deal with some of the worst symptoms of bad winter weather. As either road travel or working outdoors are essential to both of these industries, safety remains a major concern. And while our software can’t prevent bad weather from occurring, it can help your team stay on its feet during these kinds of less-than-ideal conditions. Features of Actsoft solutions like GPS Tracking make navigating roads simpler to do, especially when icy conditions have impacted available routes. In the case of an emergency situation, pinged positions of your employees’ mobile devices and fleet vehicles help your business know the whereabouts of its workforce’s various pieces on the fly. These positions also assist your administrators with finding the best routes for company drivers to take to job locations in the field.

Building delays from blizzards or other forms of inclement seasonal weather can also pose threats to your business’s success. However, our applications can help you communicate more efficiently with your staff during times like these, and find a more intuitive method to convey crucial information about project statuses. Save time and money by coordinating your workforce from the convenience of a single digital solution, and connect your team across distanced locations, even in the midst of bleak conditions outside.

Through the power of Actsoft, fight the inefficiencies that harsh winter weather can create for your company’s objectives. Our products make gaining insight into field operations and employee communication easy, no matter the amount of forecasted snowfall.

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06.11
2018

Actsoft’s Dream Achievers Program Helps Individuals Succeed

Employees at Actsoft are given the unique privilege to join Dream Achievers, a program that allows them to regularly consult professional life coach Jerry Campbell on any important goals they might have.

The topics of an individual’s goals can vary. In the past, some have included saving to take an international vacation, purchasing a home, learning a new skill, getting into a solid exercise routine, working toward a promotion, or even writing a novel. Whatever the objective is, Campbell is willing to offer up his wealth of experience in budgeting and planning to help our staff members’ dreams become reality.

“The purpose of the Dream Achievers program is really to offer more to Actsoft’s employees than just a job,” Campbell says. “It’s about enjoying their job, enjoying their life, pursuing the things that they want to do, and that they love to do, because that ripples out to their family, their friends, and the other employees.”

Having been with the company for three years, Campbell has chosen to slightly modify the program from its original version, which followed a strict workbook approach to dream planning and accomplishment. Now that it’s been rebranded as Dream Achievers, he’s morphed it into a less rigid format, one where members can now feel more empowered to discuss whatever they want or feel the need to talk about in order to keep moving toward their goals.

“It’s about intentionally pursuing something that you want to go after, and so that’s what the Dream Achievers program offers. It’s the chance to come in, talk about your dreams, and what’s exciting to you,” Campbell says. “Let’s lay out a plan, and let’s be intentional about getting there.”

In addition to helping employees get the most out of their working life, the Dream Achievers program has also helped foster a positive family culture at Actsoft. People holding similar goals and dreams may use it to network with others for support, something that Campbell hopes to see more of in the future.

“What do you hope for? Let’s go after it, and let’s help everyone else in the company do the same thing. As that happens, hope builds, and people get excited, and you can see all the dreams that are being accomplished.”

Dream Achievers is proof that Actsoft is more than just a leader in mobile resource management software. We’re a workplace where phenomenal opportunities are readily available for individuals to take advantage of, helping them grow both professionally and personally.

“[The program is] about helping the person become fulfilled and happy in their job, and then the people around them doing the same thing,” Campbell says. “This is a place of hope, not just work.”

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30.10
2018

How Inefficient Quarterback Play is Similar to Poor Management

Quarterback is far and away the most important role one could have in the game of football, and it’s arguably the most essential position in all of sports. No matter what a football team’s offense does, nearly everything is channeled through its quarterback orchestrating efficiency on a routine basis. Elite signal callers are experts at managing multiple responsibilities when directing scoring drives, and tend to make their best plays during high-pressure situations, while thousands spectate.

Generational talents at quarterback, like the Green Bay Packers’ Aaron Rodgers, can make up for personnel deficiencies on their team by elevating the effectiveness of players around them, and using an extensive knowledge of various pre-snap coverages to audible out of bad plays before they even have a chance to develop. They’re more than capable of putting their team on their back and carrying it to victory during less-than-ideal situations, especially whenever not a lot of extra help is available.

In addition to being tasked with directing excellent passing attacks, NFL quarterbacks are typically anointed as the faces of billion-dollar franchises, entities that are just as much businesses as they are ball clubs. Signal callers at the professional level become highly marketed for jersey sales, advertisements, and other forms of revenue streams. Quarterbacks that struggle at the professional level, however, often times cripple their team by negating effective drives with costly turnovers, and it’s no secret why when they don’t receive nearly the same kinds of lucrative contracts and endorsement deals that the superstars do. The game and position is constantly changing, but one thing will always remain essential: a need for long-term efficiency.

In this respect, running a business is in a lot of ways similar to quarterbacking an NFL team. Without a foundation of efficient, low-mistake management, today’s companies aren’t able to sustain success. The same goes for any NFL offense that’s under the guidance of a franchise gunslinger.

The best NFL quarterbacks are proficient at making adjustments, based on what they’re seeing from an opposing defense in near real-time. Much like managing a company with mobile employees, good quarterbacks are also versatile leaders through efficient communication with their team members. Features of Actsoft solutions such as Dispatching help businesses communicate better on the fly, and relay important updates or changes in workflows to mobile employees quickly.

In recent years, most NFL teams are relying on a throw-first offensive strategy, which enhances the importance of having a competent player under center even more. Learn how Actsoft solutions can help you better quarterback your team, and build a more productive, versatile, and efficiently-managed business today.

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23.10
2018

Industry Spotlight: Actsoft Solutions in Healthcare

Much like the public sector, healthcare is often times a mission-critical industry. Mere minutes and seconds can have life-saving implications, especially when it comes to emergency response. Because of this, organizations that provide medical services need solutions that can keep them better in tune with their mobile employees. Crucial situations that call for clear, open lines of communication are more easily managed through Actsoft’s workforce management applications, and we take pride in being able to assist organizations that help those in need find greater efficiency.

Fleet Tracking

Ambulance fleets that are monitored using our solutions’ GPS tracking capabilities are better equipped to operate safer and more efficiently. Our fleet tracking applications go even further than traditional solutions by displaying data charts about the activities of each of your respective fleet vehicles, allowing you to make better, more informed decisions about your mobile workforce. Let Actsoft solutions help your team regularly reduce its ambulances’ fuel consumption and wear-and-tear today.

Dispatching

Easily make on the fly adjustments to your workforce using Actsoft’s Dispatching tool. Both palliative care services and EMS can use the power of mobile technology to strategically direct the different parts of their workforce in near real-time, as employee positions in the field help administrators dictate who should get routed to a new location. With Dispatching, your workers can receive nearly instant notifications of procedural adjustments to their handsets, making your team better-rounded and more versatile than ever before.

Wireless Forms

A system for digital documentation takes the guesswork out of filling out and submitting paperwork, and is an especially useful asset in a time-sensitive industry like healthcare. Wireless Forms lets healthcare companies fill out forms electronically, and aspects of the feature such as decision logic help to reduce entry errors by showing employees only relevant portions of a document to complete, based on their previous answers.

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11.10
2018

Industry Spotlight: Actsoft Solutions in Transportation

In the wake of a brutal natural disaster, supplies are in critical demand. Before power restoration and rebuilding comes the provision of emergency aid to those in need, which often times comes in the form of bottled water, medicine, and food deliveries to shelters, and the transportation industry plays an essential role in accomplishing this.

Bringing goods to areas that have been hit hard by a volatile weather system isn’t always easy, as road blockages, flood waters, felled power lines, abnormal traffic patterns, and other obstructions can impair efficient delivery. However, transportation companies that offer assistance in scenarios like this can use Actsoft solutions to mitigate operational hindrances, and better help people that have been caught in some of nature’s most destructive potential.

GPS Tracking

Even after a storm has passed, there’s still a significant level of danger in reaching areas that have been damaged by blistering winds, torrential downpours and structure-devouring storm surges. Our GPS Tracking feature helps transportation companies monitor the near real-time positions of their employees, fleet vehicles, and assets, and enhances driver safety by keeping administrators constantly in-the-know about their locations. Should an emergency occur on the job, supervisors can know exactly where any of their dispersed employees are, making emergency situations much more manageable.

Dispatching

Mobile technology and Actsoft innovations work together to bring dispersed workforces into a more connected state. If adjustments in delivery assignments need to be made on the fly, our Dispatching tool allows administrators to contact their drivers nearly instantly through integrated desktop-to-smartphone communications. With relief efforts requiring high levels of flexibility, Dispatching is a valuable asset for 21st century transportation companies to have in their repertoire, especially during times of catastrophic weather.

Traffic Overlay

After a weather event like a hurricane has ceased, it may take a while for traffic patterns return to semblances of normalcy. Emergency deliveries, however, don’t have time to wait when the public is in dire need of survival supplies. Using Traffic Overlay, a recent enhancement to our Encore solution, organizations can see near real-time congestion patterns on their live view GPS map, and then select the most efficient routes for their drivers to take to affected areas.

Extreme weather phenomena are often unpredictable. Let the power of our solutions revolutionize your transportation business into the most productive, efficient, and versatile version of itself, and provide disaster-stricken areas with unparalleled assistance during aftermath recovery.

 If you’d like to donate to the American Red Cross Hurricane Michael disaster relief fund, click here.

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04.10
2018

Industry Spotlight: Actsoft Solutions in Professional Service

Conveying a brand of expertise is vital in the professional service industry. Professionalism must be marketed as an essential ingredient of business, particularly for companies that deal in realty, security, or insurance, as it fortifies trust, something that inevitably leads to customer loyalty.

Actsoft takes pride in developing solutions that help businesses enhance the efficiency and positive image of companies to consumers. Using our digital tools, send a message of professionalism every single time your organization interacts with clients, and organize your team’s processes with ease.

Enhancing your organization with Encore

Branding matters, regardless of what type of service your company provides. With Actsoft’s Encore solution, your professional service business can create a customized management application of its own, complete with personalized logos and hand-selected color combinations to match your company’s aesthetic. On the functionality side, Encore bridges the gaps between your remote employees’ mobile devices and your office’s desktop computers, connecting the field to headquarters seamlessly. Select only the features and modules that specifically fit your business’s needs, and direct your mobile workforce effortlessly.

Wireless Forms

With Wireless Forms, you can create custom digital versions of all of your company’s documents, and have remote employees fill them out using mobile devices. This feature simplifies the process of form completion through decision logic, which only presents relevant fields of the document to fill out, based on an employee’s previous answers. Form Workflows, a new addition to Wireless Forms also empowers your team to work together by letting specific users complete portions of a wireless form, and then send it electronically from one person to another until it’s finished. Save time, money, and resources using the power of this tool, while fostering the consistency of your brand as well.

Mobile Timekeeping

Fulfilling the needs of customers remains a high priority for any service-providing company. Mobile Timekeeping helps your remote staff reach clients quicker than ever, by allowing them to clock in directly from the field using a smartphone or tablet. Through accurate timesheets and shortened response times to customers, you can further standardize your company’s operations, help your team buy in even more to a culture of professionalism, and save money by reducing unnecessary overtime hours.

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