11.10
2018

Industry Spotlight: Actsoft Solutions in Transportation

In the wake of a brutal natural disaster, supplies are in critical demand. Before power restoration and rebuilding comes the provision of emergency aid to those in need, which often times comes in the form of bottled water, medicine, and food deliveries to shelters, and the transportation industry plays an essential role in accomplishing this.

Bringing goods to areas that have been hit hard by a volatile weather system isn’t always easy, as road blockages, flood waters, felled power lines, abnormal traffic patterns, and other obstructions can impair efficient delivery. However, transportation companies that offer assistance in scenarios like this can use Actsoft solutions to mitigate operational hindrances, and better help people that have been caught in some of nature’s most destructive potential.

GPS Tracking

Even after a storm has passed, there’s still a significant level of danger in reaching areas that have been damaged by blistering winds, torrential downpours and structure-devouring storm surges. Our GPS Tracking feature helps transportation companies monitor the near real-time positions of their employees, fleet vehicles, and assets, and enhances driver safety by keeping administrators constantly in-the-know about their locations. Should an emergency occur on the job, supervisors can know exactly where any of their dispersed employees are, making emergency situations much more manageable.

Dispatching

Mobile technology and Actsoft innovations work together to bring dispersed workforces into a more connected state. If adjustments in delivery assignments need to be made on the fly, our Dispatching tool allows administrators to contact their drivers nearly instantly through integrated desktop-to-smartphone communications. With relief efforts requiring high levels of flexibility, Dispatching is a valuable asset for 21st century transportation companies to have in their repertoire, especially during times of catastrophic weather.

Traffic Overlay

After a weather event like a hurricane has ceased, it may take a while for traffic patterns return to semblances of normalcy. Emergency deliveries, however, don’t have time to wait when the public is in dire need of survival supplies. Using Traffic Overlay, a recent enhancement to our Encore solution, organizations can see near real-time congestion patterns on their live view GPS map, and then select the most efficient routes for their drivers to take to affected areas.

Extreme weather phenomena are often unpredictable. Let the power of our solutions revolutionize your transportation business into the most productive, efficient, and versatile version of itself, and provide disaster-stricken areas with unparalleled assistance during aftermath recovery.

 If you’d like to donate to the American Red Cross Hurricane Michael disaster relief fund, click here.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

 

24.07
2018

Dispatching’s Important Role in Directing a Mobile Workforce

Effective communication between remote employees and management remains an essential ingredient to the upkeep of virtually any company’s daily business operations. For organizations with mobile workforces in particular, these connections are even more important. Administrators at corporate headquarters must conduct a symphony of efficiency when it comes to managing their remote employees, and a better way to orchestrate it is with Mobile Dispatching.

This tool allows businesses to send out new directives to remote workers wirelessly, all from the comfort of a centralized location. By tapping into the power of cell phones and other forms of mobile technology, Mobile Dispatching is able to notify employees in the field about new job instructions through web portal integration. At Actsoft, it’s an integral component to our powerful suite of business solutions.

We’ve carefully engineered one of the most effective Mobile Dispatching applications, taking into account both practicality and ease of use within our development process. Actsoft’s Mobile Dispatching system even displays the availabilities of dispersed staff members, giving administrators greater insight into their workforce’s daily activities.

Coordinating resources and employees alike is also easier than ever using our solutions’ Closest To feature. As new work locations are confirmed in the field, you’ll be able to identify the nearest workers to them and route labor based on proximity. With a tandem of Mobile Dispatching and Closest To, increase the efficiency of your business’s responsiveness to new customers, and save money on fuel costs by reducing unnecessary trips.

The advent of mobile workforces has created a need for smarter, simpler business solutions that remove confusion from the task of managing scattered staff. Allow Actsoft to help your business improve its on-the-fly communication through Mobile Dispatching, and eliminate the need for employees to return to your home office any time new instructions are given.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

 

16.02
2018

5 Tips to Organize Your Office Life

They say cleanliness is next to godliness. In the business world, it’s organization that reigns supreme. Whether you’re the one running the show, or are in one of the many supporting roles, maintaining a sense of structure in the things you do directly affects the bottom line. Organization means efficiency, which results in things getting done faster and accurately, which then means there’s more time to focus on the next project.

Are you or your staff lacking on the organization front? Start with these five steps to get yourselves back on track.

1. Get Your Desk in Order
We all have that coworker whose desk looks like a post-apocalyptic nightmare. Papers are stacked everywhere. Nothing seems to be in order. Many times, said owner insists they know where everything is, but still, there should be some sort of rhyme and reason to your workspace. While you may know exactly where in a pile of disheveled papers lays that list of notes for the upcoming presentation, what if you’re out of the office and that list only exists on your desk? As easy as it may be for you to find that paper, it shouldn’t be impossible for someone else to find it in your absence. Take some time to organize those piles. File away things that don’t need to be out at all times.

2. File Those Emails
I once worked with someone who, organized as she was in all other aspects of life, had an inbox that gave me night tremors. How so? While she dealt with and filed away top priority emails, there were still in excess of 10,000 — no, that is not a typo — unread messages in her inbox. An inbox with that many emails is difficult to navigate, and such a huge volume can delay even a search tool’s results. Before your inbox gets too unwieldy, create subfolders. And then further subfolders for those. Make a point of regularly moving your emails to an easy-to-find location, and keep your inbox clutter free. If you regularly get emails that you need to keep, but don’t always need to open, set up rules so they’re immediately delivered to a designated subfolder. And when you see junk, delete it right away!

3. Make Lists
It sounds so simple, right? That’s because it is. Instead of consistently racking your brain to remember everything put on your plate, write it all down — or, better yet, use a free program like Sticky Notes to cut down on paper use — and prioritize. Cross things off (or delete) as you go. (There’s a special kind of satisfaction that comes with actually seeing items disappear from a to-do list.)

4. Schedule Your Day
Do you regularly get batches of similar emails throughout the day (like customer service queries) that require timely responses, but aren’t necessarily urgent? Or do you have regular reports that need to be run? Block out certain times of the day/week to dedicate to each routine task you have. This way, you take care of it all in one fell swoop rather than going back and forth all day.

5. Respect the Chain of Command
You might not consider something like this when you trying to get organized, but think about it: If there is no reporting structure, who do you turn to with questions? Are you asking the right things to the wrong person, which may result in misinformation? In what order do projects make their way up the approval ladder? Are you skipping steps, resulting in backtracking later on? Have a structured system in place and diligently adhere to it; everything will get done much faster, without the excessive back and forth.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar