04.12
2018

Handling the Inefficiencies of Harsh Winter Weather

The biting cold of winter can bring with it a slew of inefficiencies for organizations that must regularly deploy a mobile workforce. From icy roadways causing driving hazards to snowstorms affecting work performed outdoors, the toll that harsh winter weather imposes on operations should always be accounted for in any business’s game plan.

Construction and transportation companies in particular must deal with some of the worst symptoms of bad winter weather. As either road travel or working outdoors are essential to both of these industries, safety remains a major concern. And while our software can’t prevent bad weather from occurring, it can help your team stay on its feet during these kinds of less-than-ideal conditions. Features of Actsoft solutions like GPS Tracking make navigating roads simpler to do, especially when icy conditions have impacted available routes. In the case of an emergency situation, pinged positions of your employees’ mobile devices and fleet vehicles help your business know the whereabouts of its workforce’s various pieces on the fly. These positions also assist your administrators with finding the best routes for company drivers to take to job locations in the field.

Building delays from blizzards or other forms of inclement seasonal weather can also pose threats to your business’s success. However, our applications can help you communicate more efficiently with your staff during times like these, and find a more intuitive method to convey crucial information about project statuses. Save time and money by coordinating your workforce from the convenience of a single digital solution, and connect your team across distanced locations, even in the midst of bleak conditions outside.

Through the power of Actsoft, fight the inefficiencies that harsh winter weather can create for your company’s objectives. Our products make gaining insight into field operations and employee communication easy, no matter the amount of forecasted snowfall.

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13.11
2018

The Benefits of Integrated Technology

The businesses of today rely on technology to power their workforces, especially if they’re mobile. Without solutions for managing remote operations, it’s difficult for companies to optimize efficiency and maintain a competitive advantage over other organizations in their industry. The problem, however, lies in the fact that these businesses often times use multiple different applications to handle their various inefficiencies. In doing so, they can end up paying much more for a laundry list of different software licenses, and still not have the same kind of control that a single, end-to-end business application would provide them with. Instead of buying a wireless forms solution, a tracking solution, a dispatching solution, and a timekeeping solution, why not just acquire one that includes all four, plus even more tools to make your business thrive?

At Actsoft, we realize that today’s companies need solutions that don’t add more guesswork and unnecessary costs to their daily processes. That’s why we’ve created Encore, our flagship application for data collection and business management. With Encore, you’ll be able to seamlessly integrate your remote staff’s mobile business devices with your organization’s desktops, and manage from the convenience of an all-in-one solution. Reap benefits like these as a result of integrating your business’s technology, through our most intuitive application’s potential.

Stronger Connectivity

Integration naturally bridges gaps in communication, making connecting with your team easier than ever to do. Encore’s Dispatching and Messaging features provide a seamless environment for effective, on the fly communication, and establish links between the handsets of mobile employees and your office’s backend systems. Save time and money by efficiently rerouting staff as need be, and getting crucial instructions to them quickly.

Accessibility

What more could your business accomplish if it had nearly instant, yet secure access to the valuable data it’s gathered from the field? Integrating technology allows your mobile operations to succeed, and provides your home base with all of the information it requires more efficiently. Wireless Forms on Encore lets you easily create digital copies of all of your business’s most important documents, and enables your employees to submit forms from the field. In doing this, supervisors have faster access to analytics, and can make data-driven decisions for saving revenue, and smarter resource allocation.

Consolidation

Reduce the amount of different solutions your business uses with Encore. As an all-in-one application, it can help your company save, centralize its information, and simplify the ways that it manages. Learn more about how Encore can help you integrate and enhance your business today.

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23.10
2018

Industry Spotlight: Actsoft Solutions in Healthcare

Much like the public sector, healthcare is often times a mission-critical industry. Mere minutes and seconds can have life-saving implications, especially when it comes to emergency response. Because of this, organizations that provide medical services need solutions that can keep them better in tune with their mobile employees. Crucial situations that call for clear, open lines of communication are more easily managed through Actsoft’s workforce management applications, and we take pride in being able to assist organizations that help those in need find greater efficiency.

Fleet Tracking

Ambulance fleets that are monitored using our solutions’ GPS tracking capabilities are better equipped to operate safer and more efficiently. Our fleet tracking applications go even further than traditional solutions by displaying data charts about the activities of each of your respective fleet vehicles, allowing you to make better, more informed decisions about your mobile workforce. Let Actsoft solutions help your team regularly reduce its ambulances’ fuel consumption and wear-and-tear today.

Dispatching

Easily make on the fly adjustments to your workforce using Actsoft’s Dispatching tool. Both palliative care services and EMS can use the power of mobile technology to strategically direct the different parts of their workforce in near real-time, as employee positions in the field help administrators dictate who should get routed to a new location. With Dispatching, your workers can receive nearly instant notifications of procedural adjustments to their handsets, making your team better-rounded and more versatile than ever before.

Wireless Forms

A system for digital documentation takes the guesswork out of filling out and submitting paperwork, and is an especially useful asset in a time-sensitive industry like healthcare. Wireless Forms lets healthcare companies fill out forms electronically, and aspects of the feature such as decision logic help to reduce entry errors by showing employees only relevant portions of a document to complete, based on their previous answers.

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04.10
2018

Industry Spotlight: Actsoft Solutions in Professional Service

Conveying a brand of expertise is vital in the professional service industry. Professionalism must be marketed as an essential ingredient of business, particularly for companies that deal in realty, security, or insurance, as it fortifies trust, something that inevitably leads to customer loyalty.

Actsoft takes pride in developing solutions that help businesses enhance the efficiency and positive image of companies to consumers. Using our digital tools, send a message of professionalism every single time your organization interacts with clients, and organize your team’s processes with ease.

Enhancing your organization with Encore

Branding matters, regardless of what type of service your company provides. With Actsoft’s Encore solution, your professional service business can create a customized management application of its own, complete with personalized logos and hand-selected color combinations to match your company’s aesthetic. On the functionality side, Encore bridges the gaps between your remote employees’ mobile devices and your office’s desktop computers, connecting the field to headquarters seamlessly. Select only the features and modules that specifically fit your business’s needs, and direct your mobile workforce effortlessly.

Wireless Forms

With Wireless Forms, you can create custom digital versions of all of your company’s documents, and have remote employees fill them out using mobile devices. This feature simplifies the process of form completion through decision logic, which only presents relevant fields of the document to fill out, based on an employee’s previous answers. Form Workflows, a new addition to Wireless Forms also empowers your team to work together by letting specific users complete portions of a wireless form, and then send it electronically from one person to another until it’s finished. Save time, money, and resources using the power of this tool, while fostering the consistency of your brand as well.

Mobile Timekeeping

Fulfilling the needs of customers remains a high priority for any service-providing company. Mobile Timekeeping helps your remote staff reach clients quicker than ever, by allowing them to clock in directly from the field using a smartphone or tablet. Through accurate timesheets and shortened response times to customers, you can further standardize your company’s operations, help your team buy in even more to a culture of professionalism, and save money by reducing unnecessary overtime hours.

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17.08
2018

Useful Tips for Avoiding Traffic

As a regular factor for many commuters, heavy traffic can put a strain on mental health, car lifespans, and time management abilities. It can also end up costing drivers significantly more on fuel over time.

At Actsoft, we’ve realized that these negative factors of roadway congestion can hinder operations for companies with mobile workforces in particular. And while dealing with traffic is inevitable at times, there’s plenty of cases where it could’ve been avoided entirely by simply taking a better route, or getting equipped with smarter tools for planning ahead. Here’s three ways that our solutions can help businesses like yours circumvent the hassles of packed streets on a daily basis.

GPS tracking in near real-time

While traffic may be worsening in some developing areas and urban centers due to increasing amounts of cars on the road, the power of technology continues to advance. GPS tracking solutions like the ones we engineer now allow you to analyze, strategize, and optimize the daily processes of your workforce on the fly. With our GPS Tracking feature, you can see the locations of your dispersed workers, and find the most efficient ways to direct certain employees to new job sites in the field digitally. Traffic can certainly play a factor in how quickly an employee can get to a new job assignment, regardless of how far away they are. Use our applications to accurately monitor the positions of your mobile team members, and manage roadway congestion with ease.

Traffic Overlay

The toll of heavy traffic can cause your business to lose money in more ways than one. Prolonged instances of idle time accelerate vehicle wear-and-tear, stall productivity, and unnecessarily burn gasoline, making them something to consider reducing. Now, we’ve made it simpler than ever to keep vehicle idling at a minimum using our new Traffic Overlay feature.

As one of our latest enhancements to Encore, our flagship solution, Traffic Overlay gives you the ability to see near real-time traffic patterns on top of your dashboard’s live view maps. Look at which intersections or interstates have the heaviest amounts of traffic prior to sending out employees to work zones, and make smarter route decisions that will conserve more resources.

Optimize schedules

Rush hour remains one of the most constricted times of the day for traffic patterns, as commuters depart from their jobs all at once. Thankfully, our Timekeeping feature enables your remote employees to clock in and out directly from their mobile devices, eliminating any need for them to drive to the office and register time punches before starting or ending work. Get your staff to job assignments quicker, and allow them to get a head start on common rush hour traffic times using our powerful solutions.

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07.08
2018

Encore Updates: Manager App, Security Enhancements, and More

At Actsoft, we’re constantly creating new ways to advance the power of our business solutions, and our latest product update is just another example of how we’re continuing to elevate the bar in both telematics and workforce management alike. Here’s everything that our latest release has to offer to users of Encore, our flagship solution.

Manager App

This new feature is designed to bring an extra measure of versatility to your mobile operations. With our Manager App, your company’s administrators can view the near real-time locations of dispersed employees and assets from a mobile device, eliminating any need for them to be tied down to a desktop computer. The Manager App view is directly accessible from within Encore’s mobile application, and it’s a powerful way to stay in touch with your workforce while on the go.

GPS APIs

Your company’s developers are now able to access important locational data, and then integrate it with third-party systems such as GIS or weather mapping software. By providing another avenue of consolidation to the way your business manages its information, experience even greater efficiency when it comes to managing and analyzing the GPS positions of your employees.

Don’t have on staff developers? Let our Professional Services Team help you integrate Encore data with your existing software.

Tracking Schedules

We’ve recently engineered features that help your company comply better with union concerns about tracking employees outside of working hours. Using GPS tracking schedules, feel free to set specific time periods for when tracking will occur, aligning them to fit with the shift times of mobile workers. The Encore application can also easily be set to monitor worker positions only while they’re clocked in, allowing management to further respect of the privacy of staff members when they’re not at work.

Traffic Overlay

Reduce the negative impacts of roadway congestion on your team’s operations with Traffic Overlay. When dispatching mobile employees to job locations, use this feature to monitor traffic patterns on the fly, and strategically pick the best routes for your drivers to take.

Additional Alerts

Instances of logins and logouts of the Encore application by employees can now trigger alerts to administrators. Any time the Encore application is launched or crashed on a mobile device, supervisors will also be made aware, and they’re now able to know when an employee disables or enables the GPS Tracking feature on a handset via digital notifications.

With all of these exciting new updates to our Encore solution, go forward with a revamped application that provides continual peace of mind regarding your mobile workforce’s routine operations. Save your business time, money, and resources with our latest host of improvements leading the way.

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24.07
2018

Dispatching’s Important Role in Directing a Mobile Workforce

Effective communication between remote employees and management remains an essential ingredient to the upkeep of virtually any company’s daily business operations. For organizations with mobile workforces in particular, these connections are even more important. Administrators at corporate headquarters must conduct a symphony of efficiency when it comes to managing their remote employees, and a better way to orchestrate it is with Mobile Dispatching.

This tool allows businesses to send out new directives to remote workers wirelessly, all from the comfort of a centralized location. By tapping into the power of cell phones and other forms of mobile technology, Mobile Dispatching is able to notify employees in the field about new job instructions through web portal integration. At Actsoft, it’s an integral component to our powerful suite of business solutions.

We’ve carefully engineered one of the most effective Mobile Dispatching applications, taking into account both practicality and ease of use within our development process. Actsoft’s Mobile Dispatching system even displays the availabilities of dispersed staff members, giving administrators greater insight into their workforce’s daily activities.

Coordinating resources and employees alike is also easier than ever using our solutions’ Closest To feature. As new work locations are confirmed in the field, you’ll be able to identify the nearest workers to them and route labor based on proximity. With a tandem of Mobile Dispatching and Closest To, increase the efficiency of your business’s responsiveness to new customers, and save money on fuel costs by reducing unnecessary trips.

The advent of mobile workforces has created a need for smarter, simpler business solutions that remove confusion from the task of managing scattered staff. Allow Actsoft to help your business improve its on-the-fly communication through Mobile Dispatching, and eliminate the need for employees to return to your home office any time new instructions are given.

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09.07
2018

Natural Wonders: 5 Perfect Places for Hiking

The ability to track your drivers’ behaviors is tantamount to money in your pocket. When you make sure that the people responsible for taking your fleet on the road are practicing stellar driving habits — like minimizing unnecessary vehicle idling times, keeping a steady pace instead of burning fuel by speeding, and curbing that tendency to slam on the brakes needlessly — you drastically cut back on fuel consumption.

Studies have shown that just cutting down on aggressive driving alone can save you anywhere from 10 to 40 percent on fuel. Whether fuel prices are sky high or at record lows, any amount back into your pocket is money you can then invest into your business.

And let’s not make light of the safety benefits that also come from having safe drivers behind the wheel. Knowing that you have a team on the road following the rules gives you peace of mind that their risk of costly accidents is also diminished.

At Actsoft, we help give you that peace of mind and help put extra money back in your pockets. Tracking your fleet through our software means that you know exactly where your drivers are, their routes, whether they’ve been idling excessively, if they’ve been speeding, and if they have a habit of hard braking or quick starting, among other habits.

It’s all a part of helping you do your part to go green, while simultaneously being able to cut costs. So, in a continuation of our Natural Wonders series, to celebrate the cost-saving that also benefits the environment, this week we’re going to explore the best places to get outside and take a hike.

Shenandoah National Park, Virginia

With roughly 200,000 acres of protected land, hiking abounds in this treasured parkland. Here, you’ll find more than 500 miles of trails, along which you may spot any number of wild animals, including more than 200 species of birds, mammals, reptiles, amphibians, and fish, plus countless insects and spiders. Don’t miss a chance to hike a part of the Appalachian Trail; 105 miles of the famed 2,180-mile-long path is located right here.

Great Smoky Mountains National Park, Tennessee and North Carolina

Spanning the border between Tennessee and North Carolina, the sprawling park stretches an astounding 522,000 acres. As one of the largest protected parcels of land in the country, myriad animal species call the grounds home, including the American Black Bear, the park’s unofficial mascot. There are some 1,500 of these bears in the park, making it the largest protected bear habitat in the East. Choose from more than 150 official trails, and be sure to take part in the “Hike the Smokies” challenge; just log your excursions and earn pins incrementally as you surpass 100 miles of hiking.

Red Rock Canyon National Conservation Area, Nevada

Just 15 miles from the glitz and glam of always-awake Las Vegas are nearly 200,000 protected desert acres itching to be explored. There are 26 official hiking trails that allow you to take a look at all the desert world has to offer. Keep an eye out for wild burros, desert bighorn sheep, and even red-spotted toads (after a rare rainstorm). Plus, depending on the time of year, it’s actually possible to spot waterfalls, even in the desert. (Lost Creek, Ice Box Canyon, and First Creek Canyon are three trails where you may find one.)

Acadia National Park, Maine

The oldest national park in the eastern U.S., Acadia’s 49,000 acres span most of Maine’s Mount Desert Island, as well as some of the smaller surrounding islands. The coastal park is home to a plethora of wildlife, including gray seals, snowshoe hares, minks, coyotes, and golden eagles. Hiking trails abound, but you’re in Maine, arguably one of the most picturesque coastal states, so stick to one of the six official coastal trails. The Gorham Mountain Loop is 3.5 miles and features a 525-foot mountain that’s the perfect spot to catch a stunning sunrise.

Central Park, New York City

Yes, really! Who’s to say great hiking has to be completely immersed in acre upon acre of unadulterated wilderness? Smack dab in the center of the concrete jungle that is New York City, Central Park is a green oasis that spans nearly 850 acres and is jam-packed with trails that are manageable for just about anyone. Trails wend through all sections of the park; while it’s easy to forget for a moment that you’re in the middle of a major metropolis, one glance up at the towering skyscrapers that surround the park will snap you back to reality.

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27.03
2018

Efficient Ways for Your Company to Go Green and Save Money

Helping to conserve the environment and also saving your company money don’t have to be two mutually exclusive things. While both of these separate ideas can seem unrelated at face value, there are many different practices that your business can do to become a green, environmentally-conscious company that witnesses saved funds as a direct result. Unnecessary energy expenditure is often times the common denominator in wasted money for many companies, and this can also pollute the environment over time. Here are three ways to reduce instances of waste from occurring, and in turn make your business a greener, more efficient industry presence.

Optimize company vehicle routes

There’s a fine line between what the quickest route to a destination is, and what the most fuel-efficient route to a destination is. Factors such as speed limits, inclines, and traffic light amounts can all play huge roles in differentiating these two from one another. If your company vehicles are driven to common job sites frequently, acquiring a solution that can help them routinely use as little fuel as possible can help save money and cause your fleet to emit fewer carbon monoxide molecules into the atmosphere over time.

Eliminate paper

Paper is regularly one of a company’s biggest budgeted expenses on an annual basis. Each year, businesses spend thousands of dollars on reams of paper for work orders, expense forms, and other types of documents. When a corporation decides to make all of its forms and documents digital, money that would’ve previously been spent on paper is saved, waste is reduced, and less natural resources are used. The future of business is trending heavily toward the automation of certain processes like form filling, and the benefits of doing this can actually extend even farther beyond just saved money and environment conservation. Wireless forms are also typically able to be processed and sent to a company’s home base quicker than paper forms, adding saved time into the mix of positives from trimming down paper usage.

Use mobile time punches for your employees in the field

Does your business have mobile employees that regularly use company vehicles to come to the office and clock in before starting their work days? If so, you could be missing out on an opportunity to save even more revenue, while also having your vehicles create less fuel emissions over time. If your employees were equipped with a way to punch in remotely and immediately begin traveling to job sites, your business potentially could complete more jobs per day, reduce fuel consumption, and become a greener company all at once.

Actsoft’s digital solutions are designed to pave the way into a greener, more efficient future for businesses of many different sizes and specializations. Wireless Forms, GPS Tracking, and Mobile Timekeeping are just a few features that can enable your company to see improvements in resource management and stand as a leader in keeping our planet clean.

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19.03
2018

3 Must-See National Parks in North America

North America is home to some of the most breathtaking national parks in the entire world. Sculpted mountains, idyllic lakes, and diverse flora span as far as the eye can see, drawing in travelers craving a taste of serenity from all around the globe. At locations such as these, feeling awestruck is a routine occurrence, and becoming truly in touch with nature’s sheer tranquility alters perspectives forever. Here are three of our favorite national parks in the entire continent.

1. Banff National Park, Alberta, Canada

Rising from the misty, snow-capped peaks of the Canadian Rockies, Banff National Park is one of Canada’s most valued natural treasures. The park lies west of Calgary, Alberta, and contains bodies of water such as Lake Louise and Moraine Lake, whose crystal blue shades resemble those of a tropical Caribbean shoreline. Complementing these shimmering pools with a backdrop of mountainous, snowy cliffs and lush alpine foliage, Banff truly is one of the most beautiful destinations to visit in the northern hemisphere.

2. Yosemite National Park, California, United States

Yosemite National Park is nestled within California’s Sierra Nevada Mountains. Here, massive slabs of rock and cascading waterfalls dot the horizon, which is home to a diverse range of wildlife such as coyotes, American black bears, Sierra Nevada bighorn sheep, and mountain lions. Nearly 90 different mammal species inhabit Yosemite National Park, and some of the park’s premier landmarks include Mount Dana and Cathedral Rocks. Yosemite’s encompassment of a glacier pairing also allows for its rivers and lakes to constantly be fed with fresh water. Respectively named the Lyell Glacier and the Maclure Glacier, they’re the only two that are still left at Yosemite, and both play an essential role in keeping the surrounding ecosystems healthy.

3. Grand Canyon National Park, Arizona, United States

Grand Canyon National Park is situated in northern Arizona, but the entirety of the canyon technically stretches across six states: California, Nevada, Utah, Colorado, Arizona, and New Mexico. This massive geological phenomenon is visited by millions of people every year, with each visitor hoping to get a premier glimpse at some of nature’s finest handiwork. The Colorado River slices through the Grand Canyon’s rust red–colored gorge, crafting spectacular views that leave guests speechless from nearly 8,000 feet up. Being one of the most iconic national parks in the world, Grand Canyon National Park is a must-see destination for seasoned travelers and novice voyagers alike.

Resource Conservation Meets 21st Century Efficiency

As some of the most beautiful places on Earth, it’s crucial that our civilization does everything it can to protect these national parks for future generations to enjoy. At Actsoft, we take pride in doing our part to keep habitats clean by equipping companies with practical solutions designed to help them conserve time, money, and natural resources all at once.

Features of our digital solutions such as Wireless Forms eliminate any hassles associated with traditional documents like high annual paper costs, risks in losing vital paperwork, and rising amounts of material waste. The average pine tree produces around 80,500 sheets of paper, and if a business has 250 employees who each individually use around five pieces of paper per business day, that can result in the loss of just over four trees on a yearly basis. After multiplying this number of annually used trees by every single 250-person company in the U.S. alone, it’s easy to see how going wireless can slash costs and natural resource consumption drastically. By transitioning your company’s data onto a single electronic system, simplify your information flows, gain enhanced efficiency, and stand as an industry leader in making our planet a cleaner place to live.

GPS Tracking from Actsoft also allows you to better plan your business vehicles’ routes to and from job sites in the field. Strategically routing company vehicles for the most fuel-efficient and money-saving paths to work locations reduces your fleet’s carbon footprint, while also lessening gasoline expenses.

In next Monday’s blog post, we’ll take a more detailed look at how positively contributing to a cleaner world can save your business time and money. In turn, we’ll demonstrate how specific features of Actsoft solutions can greatly assist companies who are looking to achieve all of these things.

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