31.03
2020

The Many Different Types of Receivable Alerts with Encore

Among all of the benefits Actsoft solutions provide, one of the most powerful remains our products’ ability to help managers remain in better contact with their remote or mobile workforces. Besides just providing tools for messaging employees on the fly and making assignment changes, our Encore solution is even equipped with an Alerts feature to help you better track your daily operations.

Alerts are digital notifications that are emailed to your administrators any time specified events occur regarding your staff, fleet, or business equipment in the field. This feature is just one of the many ways Encore adds extra transparency to things when it comes to staying connected, particularly if distance ever separates managers from their employees.

Here are several types of alerts company supervisors can get updates with using the power of Encore.

Geofence Breaches

Receive alerts any time employees, assets, or tracked company vehicles enter or exit geofence boundaries to gain more knowledge about job site activity in near real-time.

Unauthorized Asset or Vehicle Movements

Receive alerts any time tracked assets or vehicles are moved outside of working hours for better equipment security.

Excessive Idling

Receive alerts based off of customizable thresholds when your company vehicles remain idle for too long to prevent unnecessary fuel expenditure.

Ignition On/Off

Receive alerts when your company vehicles’ ignitions are activated to reduce unnecessary usage and increase oversight.

Tampering

Receive alerts if tracking devices are manually disabled by employees to help increase accountability and transparency across your entire workforce.

Low Power

Receive alerts if any asset or vehicle tracker batteries become low on power to maintain consistent visibility on mobile operations.

With all of these different alert types helping you to better monitor your mobile or remote workforce, you can more easily restrict behaviors that could currently be preventing optimized productivity and savings for your company. Find out more today about what our solutions can do to let you know even more about how your team functions while it’s away from the office.

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04.02
2020

What Geofences Can Do for a Business’s Security Levels

With employees, vehicles, and assets in the field, running a secure operation away from the office can be difficult for a company to accomplish. However, Encore’s Geofences feature is able to enhance security by bringing extra accountability and transparency to mobile workforce management. Geofences helps safeguard equipment, fleets, and employee safety in three primary ways:

Customizable Boundaries

By making your geofence boundaries highly specific to the job sites your teams are located at, your office administrators can have greater field visibility. Narrowing down certain job locations with accurate perimeters makes pinpointing them on a map easier to do. If an emergency situation occurs, assistance can be more immediately dispatched out to the affected job site, helping to keep employee safety high. For potentially dangerous locations like an active construction site, Geofences in particular can help your team get help faster, whenever it’s needed.

Alerts

Our Alerts feature works in tandem with Geofences to provide you with everything you need to know about your mobile workforce. Whenever a company-owned fleet vehicle or asset enters or exits a geofence perimeter, you’ll receive an email notifying you of the occurrence, keeping you truly in the know about equipment statuses. The value of your fleet vehicles and assets can’t be understated; use Geofences to keep comprehensive records of each’s whereabouts.

24/7 Job Site Monitoring

Geofence boundaries remain constantly active, enabling your team to leave vehicles and assets in the field overnight, free of security worries. If a tracked piece of equipment or a vehicle is moved after work hours, you’ll still receive nearly instant notification of it. Eliminate unnecessary and costly back-and-forth travel from the warehouse or office to a remote job site by allowing your workforce to leave its tools around the clock at a frequented job location, with Geofences helping to keep them safeguarded. In doing so, you’ll improve your business’s versatility, security, and savings.

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11.12
2019

GPS Tracking Helps Position Businesses For Greater Efficiency

GPS Tracking For Vehicle Management: Is It Right For Your Business?
Utilizing GPS tracking technology is the right thing to do for most businesses hoping to cut unnecessary costs and boost employee production and accountability. In a world where efficiency is a top priority, employees need to be held accountable for their actions, and production needs to keep moving forward.

GPS trackers designed for businesses usually have a few cool features that include recording vehicle stop and idle times, the routes they traveled, etc. These tools also offer companies a way to:

  • Observe routes employees are taking to reduce fuel costs.
  • Monitor employees taking excessive breaks, arriving to job sites late, or leaving job sites early.
  • Enhance fleet management through improved routing, dispatching, and mileage documentation.
  • Ensure safe driving habits.
  • Alert fleet management if or when a driver departs from a particular area.

Vehicle Management: Is It Right For Your Business?
Although it is true that every business has different needs when it comes to the management of mobile assets, vehicle-tracking devices have an impressive record of helping both small businesses and Fortune 500 companies, whether the need is for monitoring one vehicle or an entire fleet of vehicles.

The best part about adopting a plan to use GPS trackers to increase profit and production is that it is very low risk and high reward. Investing in a near real-time GPS tracking solution is a wise choice for most fleet management businesses, because it keeps workers accountable, helps to reduce fuel costs, and increases productivity.

Track Your Fleet With Precision
Actsoft has the solution! With Encore, you can send workers to the next job site using tools that help improve routing, reduce downtime, and cut costs.

Features include:

  • Idle monitoring
  • GPS tracking
  • Alerts
  • Event notification
  • Reporting dashboard

Benefits include:

  • Increased productivity
  • Maintained accountability
  • Streamlined efficiency
  • Near real-time visibility

Encore’s GPS Tracking allows you to identify, locate, and manage your fleet with ease. View the entire fleet or a single vehicle from the application’s dashboard. Receive more accurate information and exact on/off ignition readings to help you manage your fleet with precision. Gain near real-time notifications for vehicle arrivals and departures, geofence breach, excessive speeding, and more. Receive in-depth data collection, including doors open/closed, speed breaches, second engine activity, or power take off for fuel use tax credits. Customize the data you want to receive. The software’s reporting feature will provide an overview to help you make better business decisions.

Have any questions on how Actsoft can help you?

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26.07
2019

What Are Geofences and How Do They Work?

One of the biggest issues that managers face when it comes to having a predominantly mobile staff is keeping track of their team to make sure they’re staying on task throughout the day. It’s impossible to have eyes on everyone at all times and this is especially true when your team is remote. While there is a certain level of trust administrators must put in their team, there are extra measures you can take to keep your team accountable.

We’ve discussed how our GPS-stamped Timekeeping feature helps to prevent mobile employees from preemptively punching in at the start of the day, prior to arriving at job sites. But how do you know they actually remain on-site for the duration of the day? It’s not feasible to continually check in throughout the day, using the live view map; as a business owner, there are much more important things you can (and should) be focusing on.

So what do you do? Enter: Geofences.

Simply put, geofences are virtual boundaries that define a designated area and can trigger a predetermined response whenever they are “breached.” With Encore, you can set up geofences around hotspots — such as work sites — in order to monitor both the arrival and departure of people, vehicles, and equipment.

What does this mean for you?

Once your workers are on the clock, our tracking solution helps assure that they will remain on-site for the duration of their shift. Because if for any reason they depart the geofence zone, you and/or whichever administrator you put in charge, will receive an alert letting you know about this departure. From there, you can determine if it was an authorized move or if it warrants a discussion.

Just knowing that this capability exists is typically enough to keep your workers on-site and accountable for their actions. For those that still feel the need to wander, you’re left with indisputable proof that documents their departure from the worksite and the length of time they were gone. (And you can still track where they went, if they’re still on the clock.)

In addition to keeping your team in check, geofences can also be used to make sure your important (and costly) equipment and vehicles remain where they should be. This added layer of protection helps to prevent both theft and unauthorized use by employees for personal business.

This is just one example of how we embrace the power of GPS to help you make the most of your business. Give us a call and we’ll set up a demo to show you all the other ways our solution can help maximize your workforce.

Have any questions on how Actsoft can help you?

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16.07
2019

Managing a Construction Worksite with Encore

In any construction operation, it’s critical for the office to know what’s happening at its project locations in near real-time. However, managing workforce safety, asset security, and employee accountability all at once can prove to be a difficult task for supervisors to maintain if the right solutions aren’t being used. Actsoft’s flagship application Encore enables construction companies to get the most out of their operations by helping them better protect their equipment, stay in OSHA compliance, and remain on track with building project timelines. Here are just a few of the useful features Encore can provide to companies looking to enhance the ways they manage their construction worksites:

Intra-Company Messaging

Build stronger communication channels between your managers and construction workers in the field by using Intra-Company Messaging to relay new information on the fly. Desktop-to-handset integration allows your administrators at the office to message multiple employees at once, saving time and resources. Past conversations can also be reviewed for reference if need be, and your team members can relay project statuses or any new materials requests back to the office using this powerful tool.

GPS Tracking and Geofences

Communication between headquartered administrators and your remote teams is certainly valuable, but our solution takes workforce insight a step further than just Intra-Company Messaging. With GPS Tracking and Geofences, you can draw specified digital boundaries around your building sites on Encore’s live view map, see employee and equipment locations, and be notified any time the perimeters are breached by tracked points of interest. Enhance the transparency of your workforce by using this tandem of tools to help ensure tasks are being completed and that employees are at their assigned locations during working hours.

Asset Recovery

Leave the heavy machinery your company needs in the field overnight and monitor it with Encore’s GPS-enabled technology. If one of your tracked assets becomes lost, you can see its position via the solution’s live view map and easily recover it. In addition to helping prevent expensive costs to replace stolen or misplaced equipment, you can use asset tracking to make sure that no tools are being used improperly after working hours have ceased for the day. Encore’s proficiency in improving workforce, asset, and fleet efficiency makes it a powerful companion for any construction business.

Have any questions on how Actsoft can help you?

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24.05
2019

Game of Thrones and Business Strategy

Unless you’ve been living under a rock for the last eight years, you’re at least somewhat familiar with the HBO series “Game of Thrones.” Regardless of whether you watched the medieval fantasy, it was —and continues to be — virtually impossible to avoid the seemingly constant chatter that infiltrated every form of media through the years. It almost always centered around fan theories: What was going to happen next? Who would ultimately lay claim to the prized Iron Throne? As of late, however, the conversation has taken a sharp turn as fans discussed what they liked or absolutely hated about this week’s finale.

Regardless of how you felt about the finale, if you were watching, then you undoubtedly spent the last eight years traversing the peaks and valleys of this epic adventure. You were there for the highs and the lows, the wins and the losses, and the deaths. The many, many deaths. Along the course of this journey, you may have noticed a couple of themes that went hand-in-hand with victory. While we can pretty confidently say — and we hope we’re right — that your business practices are nothing like the events that transpired in the fantastical world of Westeros, there are some takeaways from their strategies that you can carry over into your day-to-day practices … with our help and modern updates, of course.

First, the people leading the pack were always in the know. They knew where their people were. They knew where the most important landmarks were. And they knew the best routes to travel. Having this information, more often than not, was key to helping them come out on top.

With our GPS Tracking feature, we give you the insight to always be on top of the same type of information. Knowing the positions of the workers that are manning your “front lines” puts you in a much better position to win at the game of business. Having the near real-time locations of everyone in the field, plotted on a live map, gives you high ground against your competition, allowing you to quickly and easily identify the person best positioned to fall out and take on a new work order. This gives customers more incentive to give you their business since they’ll have a better idea of when they can expect service to arrive.

Second, they were able to relay messages to necessary parties much faster than anyone else. This gave them a leg up in terms of changing strategies based on evolving conditions, rather than taking the risk of entering a situation that became potentially more dangerous than they previously thought.

Now, in Westeros, this was accomplished rather precariously with ravens. We use Intra-Company Messaging, which lets you instantly send important messages to one person, or a group of people, through a secure network. So, when major changes arise that could affect schedules, priorities, or even worker safety, all necessary parties are informed at once, assuring that the whole team is on the same page. And with our method, you never have to worry about an arrow strike getting in the way of your message.

With the help of our suite of solutions — and the absence of dragons, direwolves, the Dothraki, and feudal sabotage — you’ll find yourself in a much better position to lead the charge to reign supreme in your field.

Have any questions on how Actsoft can help you?

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21.05
2019

The Advanced Aspects of GPS Tracking in Encore

The GPS Tracking feature in Encore is a multifaceted tool that uses advanced solutions such as Breadcrumb Trails, Traffic Overlay, and Geofences to provide companies with ways to save. Each of these aspects do this by working to increase efficiency and security even further for businesses that employ a mobile workforce.

Breadcrumb Trails

Past routes that mobile employees have taken to job sites are recorded and presented on Encore’s map through Breadcrumb Trails. Any time a driver travels to a location during working hours, their business vehicle’s position is picked up and archived in the system’s memory. Company supervisors can then go back and review trip histories to enhance accountability and verify job completion.

Traffic Overlay

At the beginning of each work day, administrators in a company’s home office can also use Traffic Overlay to see near real-time congestion patterns on roadways. By identifying the most traffic-heavy routes to job sites prior to travel, companies can help their mobile employees avoid excessive idling, save time and fuel, and reach customer locations faster.

Geofences

Geofences help businesses improve fleet and asset security, employee accountability, and quality control, all at once. These are digital boundaries that can be custom constructed on Encore’s live view map around job sites in the field. Geofences are used in tandem with Alerts to electronically notify managers whenever an asset, employee, or vehicle enters or exits set perimeters, providing an extra layer of surveillance for their valuable equipment. In addition to better theft prevention, geofence monitoring helps organizations ensure that their workers are arriving to and leaving assignment destinations right on schedule.

These three aspects of GPS Tracking in Encore give companies like yours even more ways to save time and money. Through providing increased detail about your workforce’s daily routine, Breadcrumb Trails, Traffic Overlay, and Geofences can help you run a more effective operation.

Have any questions on how Actsoft can help you?

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17.05
2019

Aladdin and the Path to Success

More than a quarter century ago (Yikes!), audiences worldwide were introduced to Disney’s interpretation of the 18th-century story of Aladdin. The somewhat dark, yet still lighthearted (thanks to a slew of catchy tunes and a slapstick-happy Genie) tale is set to once again dazzle the big screen as part of Disney’s recent trend of reimagining its classics, using advanced technology to cast these age-old stories in an entirely new light.

Aladdin is a magical rags-to-riches tale. Most of you know the story: The title character is tasked with the mission of retrieving an enchanted (unbeknownst to him) golden lamp and, in doing so, he inadvertently releases a mystical, powerful genie who is bound to the unassuming treasure. For freeing the genie, he’s rewarded with three wishes.

With his sights set on the Sultan’s stunning, witty, and street-savvy princess, Aladdin’s first wish is to be elevated from his rather humble lifestyle and transformed into a powerful, successful prince. And the story continues on from there.

We all have our reasons to strive for excellence in the world today, whether it’s for love, like Aladdin, or something entirely different. But you don’t need the help of some magical genie to raise yourself up as you trek the path to success. You simply need a solid business idea, a foolproof plan, and the right tools to help you along the road.

Think of Encore as the genie and its suite of tools as the magic that helps your business realize its maximum potential. You’ve already done the hard work. You’ve established the foundation by launching your business, and you’ve already seen success in your field. Our solutions simply give you an easier way to take this success to the next level by helping you to affordably maximize the efficiency of your processes.

If your field workers are still carting around bulky, cumbersome paper forms to fill out at job sites, think of the benefits from making the switch to our Wireless Forms. First, you reduce the burden of keeping track of all those physical sheets, along with eliminating the cost of constantly purchasing more paper. Decision logic speeds up the filling-out process by helping workers skip unnecessary sections, and back-end processing is further sped up because there’s no waiting around for forms to be hand delivered (Poof! It’s at the office.), nor is there holdup due to confusion from illegible handwriting.

We also make it easy to set up a wide range of alerts that help keep you constantly in the loop. For example, in conjunction with Geofences (virtual boundaries that can be established around various geographic sites), you can be informed if workers are preemptively leaving job sites faster than Princess Jasmine when she hightails it out of the Sultan’s palace. This helps keep your team accountable for their whereabouts. And you can be notified should your costly equipment suddenly vacate the premises, helping to reduce instances of theft.

Speaking of theft, should equipment or vehicles go missing, installing our Fleet and Asset Tracking devices can be the simple solution that stands between a quick, full recovery of your property and you having to head to the Cave of Wonders to replace it.

While our solutions may not exactly be as fantastical as a magical genie erupting from an ancient lamp to grant wishes on demand, they do have their own transformative powers. We barely dived into the plethora of offerings we have here. But we’re standing by to help you discover just how these, and the rest of them, can help bring your business the wishes it desires.

Have any questions on how Actsoft can help you?

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27.11
2018

Stocks, Assets, and Work Site Tracking

For many investors, it’s a common belief that maintaining a diverse financial portfolio is an effective way to minimize risk. To those who follow this strategy, the idea is that holding stocks in multiple different sectors can potentially offset some of the losses that would’ve arisen from having placed all their chips on a single failing investment. Their ownership of shares in a wide array of other better-performing investments may serve as a buoy to the negatives that they’ll inevitably encounter when trading.

That being said, it should come as no surprise that purchasing shares of stocks always carries a certain measure of risk with it, as past returns will never guarantee future market results. However, the potential of compounding interest still entices investors to put their money into the market, and weigh its risks accordingly.

Physical assets that your company might own such as equipment, cargo, and fleet vehicles are all just as much valuable investments as they are functional tools, and with Actsoft solutions, they can be shielded from risk. Features of our software like GPS Tracking and Alerts help your team thoroughly manage its materials, and use them more efficiently in the field by detailing their near real-time locations. Any time you’re unsure of where a particular asset is located, simply open up your Actsoft application and pinpoint it.

Take asset security a step further with Geofences, another feature of our products. Using Geofences, you can draw boundaries around job zones on your solution’s live view map, and monitor any entries or exits of the perimeter by your team’s tracked equipment. Alerts keep administrators informed of work site activity on the fly, and help them verify that company tools are being used properly around the clock.

Never leave the assets that your business requires to chance with our solutions. Once risk has been eliminated from the picture of equipment security, retain peace of mind while your tools are dispersed, and allow some of the most accurate tracking technology available to start saving you money.

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01.08
2018

Geofences and City Construction

Constructing the megalopolises of today requires some of the most cutting-edge technology available. In a time where space in downtown areas is limited and building strategies have been trending upward rather than outward, the importance of modern tools to contractors can’t be understated.

These state-of-the-art tools come in many different forms, including both digital and mechanical ones. Workforces that are tasked with the responsibility of putting together an entire city’s infrastructure from the ground up need everything from heavy machinery to workforce management solutions continuously at their disposal, in order to complete projects in timely fashion.

On the workforce management side, Actsoft can help construction companies pinpoint the locations of their assets, fleet vehicles, and mobile workers in crowded urban environments. Features of our digital solutions such as Geofences allow for the establishment of up to 30 customized points around remote work zones, clearly defining the perimeters of job sites via GPS.

Using the power of Geofences, contracting workforces can further optimize their productivity levels, and provide near real-time information on what’s truly happening in the field back to their headquartered administrators. Once geofence boundaries have been set, businesses are able to use them in conjunction with other Actsoft features such as Alerts and Asset Tracking.

Companies dealing predominantly in high-rise and downtown construction in particular significantly benefit from our asset monitoring systems, because they’re versatile. Any time a piece of equipment enters or exits a geofence’s set boundaries, Alerts will automatically notify designated individuals within their organizations. And, as the shapes of geofences are highly customizable, any obstacles to plotting accurate site boundaries are out of sight and out of mind. Irregularly-shaped geofences in space-deficient city construction can be precisely drawn to contain everything that a business needs, and nothing it doesn’t.

Allow Actsoft to help your construction company improve the security of its valuable equipment, and ensure that your team is where it needs to be during routine workdays. With our solutions’ Geofences feature, explore all of the benefits that modern GPS technology is readily offering to your workforce.

Have any questions on how Actsoft can help you?

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