05.06
2018

Three Essential Tips for Improving Time Management

Time is the one of the few resources that can’t ever be gained back once it’s been spent.

This statement particularly resonates in the workplace setting, where optimized productivity and the acquisition of true efficiency are essential to success. Because abundant surpluses of wasted time can be detrimental to high motivation, ensuring that your company’s time management skills are adept is vital.

Every single second that passes by is a moment that’s filled with opportunity, and by making the most out of the time you spend in the workplace, you can even gain more out of your leisure time away from the office. It’s a reciprocal relationship, as coming back to work from a vacation recharged and refocused also can assist you with sustaining long-term productivity at work. Here’s three tips that may help you enhance the effectiveness of your time management skills.

Work smarter, not harder.

There’s a fine line between cutting corners and working efficiently. When completing daily tasks during the workday, finding ways to consolidate and multi-task, while also ensuring that each job is being done to a satisfactory level is key. Accessing the right resources from the get-go before completing a project is a surefire way to make sure that your productivity won’t suffer later on, and that your workforce will remain firing on all cylinders. If there’s a way to simplify a task without compromising on the quality of work being done, it’s usually a smart idea to do so.

Schedule accordingly.

While too much rigidity in scheduling can actually become a deterrent to improved time management, crafting a flexible outline of weekly tasks, deadlines, and meetings can help you sharpen your punctuality. This extends beyond the scope of the workplace as well. When planning a vacation, it’s wise to have some concrete, scheduled events on the itinerary, but make sure you don’t overbook. The whole point of a getaway is to relax, and stressing over getting to certain events at every hour of every day can wear thin quick. In short, plan as much as you can ahead of time, but leave some room for the unexpected.

Use tools to help you manage time and improvise better.

Technology has always been centered on making life easier, and as time progresses, our reliance on it continues to increase. With Actsoft’s solutions, your company can truly optimize its productivity, helping you save time, money, and resources. Some of our digital tools like Mobile Timekeeping and Job Dispatching can help you ensure that your mobile employees are maximizing their time while in the field. This tandem of features allows them to clock-in directly from mobile devices and receive updates about new work orders in near real-time. GPS Tracking from Actsoft also provides the ability to monitor remote employees, so you can verify your workers’ respective locations while they’re dispersed at different job sites.

Improved time management is key to optimized margins, a healthy bottom line, and ultimate customer satisfaction. With Actsoft, your workforce can enhance its productivity on an hourly basis, helping you gain the most out of each and every minute that your business is operating.

Have any questions on how Actsoft can help you?

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01.06
2018

5 Tips for Improving Your Fleet’s Safety

When you’re the owner of a business with a fleet of vehicles, whether it’s a local delivery service or long-haul trucking, safety is always a primary concern. Safe driving factors in big to your company’s bottom line, including brand reputation. But when your drivers are constantly on the go, how do you keep on top of these practices? Here, five tips to help you do just that.

Perform Regular Maintenance
As we’ve discussed before, consistent maintenance is essential for keeping your fleet, no matter the size, in tip-top shape; it helps you avoid bigger, costlier fixes down the road due to negligence. But that regular checks also keep you and your drivers safer while on the road, by giving you the heads up about any issues before they become too serious. Setting up alerts through our software helps to make sure you don’t miss any of those important, regular appointments. (Bonus: You’re also more likely to save money by keeping your vehicles in the best possible shape.)

Keep Tabs on Driver Behavior
You hire the drivers that seem best suited for the job, but you can’t always be there to make sure they’re constantly delivering peak performances. However, with our fleet monitoring tools, you can keep track of certain behaviors, such as hard braking and accelerating, speeding, and even making sure they’re sticking to preapproved routes. Plus, we offer an ELD solution that keeps drivers in compliance with FMCSA regulations, so you know without a doubt that your drivers are taking the required break times rather than staying on the road for an unsafe length of time.

Incentivize Good Behavior
Sometimes the better incentive is to reward drivers that go above and beyond, rather than just reprimanding those that don’t meet expectations. With driver behavior tracked and logged, it’s easy to set up a reward system for those that regularly hit top marks. This could be in the form of a monetary bonus, extra time off, or even preferential schedules/routes. After all, regularly practicing safe behavior is going to save you money in the long run.

Provide Coaching
Similar to incentivizing drivers who regularly demonstrate stellar driving skills, having detailed reports about the not-so-great behavior of drivers can be used as a learning opportunity. Provide coaching to these drivers and give them a chance to improve based on real feedback from their time on the road. Most people are willing to take the time to improve their skills when given the opportunity.

Reduce Distracted Driving
Our driver-monitoring tools run in the background, without operators being required to actively engage while behind the wheel, so they can just focus on driving. But that doesn’t mean they’re distraction free … from their own devices. We’ve discussed ways to help prevent distracted driving in the past. Encourage your employees to actively avoid these distractions when they should be paying attention to the road. And if self-control is an issue, there are apps to help with that.

Have any questions on how Actsoft can help you?

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31.05
2018

Actsoft’s Applications in the Shipping Industry

Two things that constantly hang in the balance of success for a shipping company’s daily operations are the quality of the goods they’re transporting, and the timeliness with which they’re delivered to a destination. Transportation companies today choose to make keeping both of these things optimized a priority, and many leverage them as positive differentiators between their services and those of their competitors to gain advantages in the marketplace. In addition to attracting and retaining business, heightened efforts to ensure that products arrive on time and in excellent condition also save shipping companies time and money by paying significant dividends back into their bottom lines.

To help transportation businesses find these sought-after optimizations, Actsoft’s solutions are there to provide an extra measure of insight for company administrators regarding their business’s daily operations. Key features that we support including Wireless Forms, Electronic Logging Devices (ELD), and GPS Tracking allow shipping companies to fine-tune the various facets of their respective workforces for efficiency, security, and savings.

Wireless Forms

Using Wireless Forms, workers of shipping businesses can digitally transmit back important data from the field to their company’s headquarters nearly instantly. Records of completed orders that are filled out by remote employees via mobile devices eliminate the need for paper forms, and simplify business. As non-digital documents can be easily lost, costly to print from an annual perspective, and lengthier to process, our Wireless Forms tool has monumental influence on increasing virtually any company’s operational efficiency.

ELD

Powered by VisTracks, Actsoft’s ELD solution can provide transportation companies with increased stability by taking much of the guesswork out of their drivers’ jobs. As a capable application that’s fully certified by the Federal Motor Carrier Safety Administration (FMCSA), our ELD solution helps employees verify that they’re staying in compliance with Hours-of-Service (HoS) mandates, as established by the FMCSA through automated driver data recording. Fines resulting from errors in manually-logged information can end up costing shipping businesses thousands of dollars, and when equipped with a powerful tool like ours to help mobile workers attain higher levels of consistency, companies can avoid as many of these fees as possible.

GPS Tracking

GPS Tracking from Actsoft can help shipping companies keep tabs on their mobile drivers in near real-time, and make sure that their transit networks are operating in fashions that are safe, secure, and expedited. Fuel-efficient routes can also be planned out using this feature, which help businesses implement some of the most standardized and budget-conscious methods possible when it comes to moving goods.

Have any questions on how Actsoft can help you?

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23.05
2018

Yanny vs. Laurel: The Polarity of a Single Sound

If there’s anything we’ve learned over the past few days, it’s that sounds can be subjective, and also intensely debated.

Yanny or Laurel? Which is it?

The argument over what is actually being said in a now-viral audio clip exploded last week when an online poll was published on social media, asking people whether they were hearing the voice on the clip saying the word “Yanny” or the word “Laurel.” Since then, the discourse ramped up on an unprecedented scale, with #teamyanny and #teamlaurel trending on Twitter, and scores of posts related to the audio clip being penned from all over the country.

As reported by CNN, Brad Story, professor of speech, language, and hearing at the University of Arizona, said that the science behind the sound byte’s perception primarily lies in the recording’s quality, as well as the different mediums that people choose to listen to it through, like mobile devices and headphones. These, he said, could naturally leave the clip open to some discrepancies in terms of the ways that individuals were audibly processing the recording. However, Story also conducted an acoustic analysis of the clip by recording his own voice saying each respective word, and then visually analyzing the frequencies of those recordings in comparison to the waves of the original byte.

He found that certain letters in the separate clips he recorded displayed striking similarity in terms of resonance, and Story also said that altering the pitch of the viral version can even result in both words being able to be heard. And while the debate over which word is truly being articulated ultimately simmers down to a lack of clarity within the audio of the original sound byte, once these slight scientific nuances are also thrown into the mix, it’s certainly much easier to now see how one person’s Yanny could be another’s Laurel.

At Actsoft, we’re all about helping businesses find better levels of clarity that can result in streamlined operations and boosted efficiency. Through our solutions, administrators can gain assistance in directing the various facets of their mobile workforces by conveying information to remote workers with less ambiguity and more sharpness. Features of our applications like GPS Tracking provide clear communications of where remote employees are in near real-time, and with the security of our Messaging tool, your organization can connect freely, knowing that memos and work orders are untampered with and sent to employees as originally intended.

During critical situations when productivity hinges on the clear delivery of instructions, there’s little room for debate, Yanny and Laurel aside. Let Actsoft help your business improve its internal communication and transparency today, and begin to discover unparalleled ease when it comes to coordinating the different aspects of your mobile workforce.

Have any questions on how Actsoft can help you?

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14.05
2018

How Missed Workflow Steps Affect Your Bottom Line

What happens when a logistical connection between a company’s administrative team and its mobile workforce is broken during the course of a job’s progress?

Usually, smaller instances of communicative disconnect like this between management and employees result in nothing but mere inconveniences to the deadline of a project. However, missed steps in workflows can add up insurmountably over time, and ones that occur at especially non-ideal times can end up wreaking havoc on a job’s timeline and long-term goals.

Actsoft engineers smart solutions designed to help businesses with a mobile workforce alleviate many of the common pain points associated with effectively managing dispersed teams and assets. Our powerful tools aid in fostering intertwined, contemporary workforces that are ultra-connected and communicate well internally.

Jeffrey Gatt, Actsoft’s chief financial officer, knows firsthand the positive impacts that strong communication paths and improved collaboration can have on the success of an organization’s budget and various objectives. The implications of making both of these a business priority can save companies time and money in crucial situations.

“Any time you have efficiencies and standardizations in process, you can’t help but improve a bottom line,” said Gatt. “When you collaborate, you’re bringing in multiple viewpoints, and gaining valuable ideas from different areas.”

The kaleidoscope of applications that Actsoft creates can help businesses achieve these protocols that actively assist in optimizing workforce productivity. Aspects of our solutions like Wireless Forms remove paper from the equation when it comes to the completion and submission of work documents, helping to prevent discrepancies with information flows. Form Workflows is one of the latest enhancements to Wireless Forms, and is a powerful new feature that enables team members to work more closely together on filling out digital documents via seamless wireless handoffs.

Don’t let breaks in communication negatively affect your business’s bottom line and time management. Allow Actsoft to help your company create harmonious internal connectivity, reduce instances of missed workflows, and meet operational objectives today.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

 

11.05
2018

Making the Most of Your Ice Cream Truck Business

Summer is almost upon us! For those of you unfortunate souls living up north, we know how trying (and seemingly never-ending) this past winter was, so we can imagine the jubilation you all feel now that you’ve had the opportunity to thaw out, since Mother Nature finally deemed it time to grace you all with a steady stream of beloved warm weather.

As the mercury rises, so returns all the familiar sights and sounds that we look forward to every year after Jack Frost is sent packing. Birdsong greets you everywhere you go. The scent of blossoming flowers is virtually unrelenting. Rolling swaths of greens are filled with sunbathers, eager to soak up some vitamin D. And that persistent chime — you know the one — spills out of slowly roving ice cream trucks, beckoning passersby, urging them to splurge on a refreshingly icy treat.

Running a successful ice cream truck business is a bit different than selling the same product from a brick and mortar location. When faced with a drought in the customer department, you have the luxury of closing up shop and changing locales at the drop of a dime; it’s quite the advantage over immobile spots that must remain fully dependent on a single location.

A school might be a hot spot to stay perched outside of (especially when classes let out), but that same spot is probably not as likely to do so well on the weekends since class is typically out of session. Conversely, a densely populated park may seem like a no-brainer, but for any number of reasons, it’s not; maybe your park pick is actually a major fitness destination, making sugar-filled treats less likely to be enticing to its patrons.

Having the ability to track your sweet-eat fleet’s whereabouts can be a serious advantage, one that empowers you to monetize a business like this as much as possible. Imagine being able to have definitive data detailing exactly where each truck set up shop for the day and then being able to compare it to the number of sales that were made. Using the breadcrumb-trail feature, you can follow these types of patterns, which can lead to better instruction given to your drivers — like vetoing a location that never quite seems to do well.

Additionally, you can make sure the drivers you entrusted with your livelihood are actually worthy of that trust. The same tracking feature that keeps your staff accountable, helping to guarantee that they are always at approved coordinates, also gives you the ability to make sure your mobile freezers aren’t being used for personal business on the side.

Have any questions on how Actsoft can help you?

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08.05
2018

International Port Cities and Global Trade

Trade networks across the globe play an instrumental role in the continuous upkeep of the world’s economy.

They’re the superhighways of international exchange, and the collective spinal cord of global commerce. Every single day, millions of goods travel along these networks to provide populations with vital resources. The port cities serving as funnels for the mass distribution of goods take in these extraordinary amounts of supplies via airplane or boat, and then redirect them to specific locations through effective transport via roads and streets. Without all of these parts of world trade seamlessly coalescing, many of the things we constantly have at our disposal wouldn’t be available.

Some of the globe’s most prevalent port cities like Sydney, London, Singapore, and Miami also stimulate continued economic growth of the world’s economy by having become highly developed in terms of service-providing. The advent of digital banking and the internet have allowed for glistening, futuristic skylines to emerge from the ground up at many of these type of port cities, enabling them to serve as global hubs for information storage as well.

Businesses that frequently operate in port cities and shipping alike can use Actsoft’s software to upgrade the potency and efficiency of their daily workflows. Enhanced communication and better teamwork can follow as a result of implementing a smarter answer to fluidize daily operations, and we’re here to help your business find that solution.

Form Workflows and GPS Tracking are two features of our flagship solution Encore that can help facilitate improved communications, greater transparency, and bolstered productivity in workforces, particularly those that operate in transportation. If a shipping company needs to submit an important document back to the office quickly regarding an order, Form Workflows is an Ultimate-tier level feature of Encore that can bring multiple employees into the fold when it comes to completing and submitting the form. This helps the document get completed quicker and with a higher grade of accuracy. Hosted on a digital interface, nearly instant transmissions of the order form between employees keeps operations smooth, and gives back valuable extra time to shipping companies and manufacturers alike.

GPS Tracking keeps company administrators informed of the whereabouts and activities of their mobile employees, including speeds traveled and a variety of different alerts regarding the status of company vehicles. With GPS Tracking on Encore, along with the rest of our solutions’ end-to-end capabilities, businesses in transportation and international trade can embrace a new era of simplified but powerful logistics.

Have any questions on how Actsoft can help you?

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19.03
2018

3 Must-See National Parks in North America

North America is home to some of the most breathtaking national parks in the entire world. Sculpted mountains, idyllic lakes, and diverse flora span as far as the eye can see, drawing in travelers craving a taste of serenity from all around the globe. At locations such as these, feeling awestruck is a routine occurrence, and becoming truly in touch with nature’s sheer tranquility alters perspectives forever. Here are three of our favorite national parks in the entire continent.

1. Banff National Park, Alberta, Canada

Rising from the misty, snow-capped peaks of the Canadian Rockies, Banff National Park is one of Canada’s most valued natural treasures. The park lies west of Calgary, Alberta, and contains bodies of water such as Lake Louise and Moraine Lake, whose crystal blue shades resemble those of a tropical Caribbean shoreline. Complementing these shimmering pools with a backdrop of mountainous, snowy cliffs and lush alpine foliage, Banff truly is one of the most beautiful destinations to visit in the northern hemisphere.

2. Yosemite National Park, California, United States

Yosemite National Park is nestled within California’s Sierra Nevada Mountains. Here, massive slabs of rock and cascading waterfalls dot the horizon, which is home to a diverse range of wildlife such as coyotes, American black bears, Sierra Nevada bighorn sheep, and mountain lions. Nearly 90 different mammal species inhabit Yosemite National Park, and some of the park’s premier landmarks include Mount Dana and Cathedral Rocks. Yosemite’s encompassment of a glacier pairing also allows for its rivers and lakes to constantly be fed with fresh water. Respectively named the Lyell Glacier and the Maclure Glacier, they’re the only two that are still left at Yosemite, and both play an essential role in keeping the surrounding ecosystems healthy.

3. Grand Canyon National Park, Arizona, United States

Grand Canyon National Park is situated in northern Arizona, but the entirety of the canyon technically stretches across six states: California, Nevada, Utah, Colorado, Arizona, and New Mexico. This massive geological phenomenon is visited by millions of people every year, with each visitor hoping to get a premier glimpse at some of nature’s finest handiwork. The Colorado River slices through the Grand Canyon’s rust red–colored gorge, crafting spectacular views that leave guests speechless from nearly 8,000 feet up. Being one of the most iconic national parks in the world, Grand Canyon National Park is a must-see destination for seasoned travelers and novice voyagers alike.

Resource Conservation Meets 21st Century Efficiency

As some of the most beautiful places on Earth, it’s crucial that our civilization does everything it can to protect these national parks for future generations to enjoy. At Actsoft, we take pride in doing our part to keep habitats clean by equipping companies with practical solutions designed to help them conserve time, money, and natural resources all at once.

Features of our digital solutions such as Wireless Forms eliminate any hassles associated with traditional documents like high annual paper costs, risks in losing vital paperwork, and rising amounts of material waste. The average pine tree produces around 80,500 sheets of paper, and if a business has 250 employees who each individually use around five pieces of paper per business day, that can result in the loss of just over four trees on a yearly basis. After multiplying this number of annually used trees by every single 250-person company in the U.S. alone, it’s easy to see how going wireless can slash costs and natural resource consumption drastically. By transitioning your company’s data onto a single electronic system, simplify your information flows, gain enhanced efficiency, and stand as an industry leader in making our planet a cleaner place to live.

GPS Tracking from Actsoft also allows you to better plan your business vehicles’ routes to and from job sites in the field. Strategically routing company vehicles for the most fuel-efficient and money-saving paths to work locations reduces your fleet’s carbon footprint, while also lessening gasoline expenses.

In next Monday’s blog post, we’ll take a more detailed look at how positively contributing to a cleaner world can save your business time and money. In turn, we’ll demonstrate how specific features of Actsoft solutions can greatly assist companies who are looking to achieve all of these things.

Have any questions on how Actsoft can help you?

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