26.02
2019

Feature Study: Wireless Forms on Encore

Encore’s Wireless Forms feature is among one of our solution’s most practical tools for companies of any size, and the benefits of implementing it reach far beyond just increased convenience. As a wide-ranging feature that helps businesses like yours save both time and money, Wireless Forms makes mobile workforces more efficient through decision logic, reduced errors, and smarter usage of resources.

Decision logic

With decision logic, you’re able to build custom digital versions of all your organization’s documents, and guide employees through the form completion process with ease. Instead of presenting fields to fill out that are irrelevant, decision logic only displays required fields based on the previous answers of those who are filling out the form. By eliminating irrelevancy from the mix when it comes to submitting documents, this feature of Wireless Forms helps to speed up operations.

Reduce errors

Issues with form data accuracy can prove to be costly, especially when it comes to tasks like taking inventory. Illegible handwriting or miscalculated totals both pose problems to efficiency by requiring extra time to fix, and in digitizing your paper forms, errors like these can be largely reduced. Wireless Forms can also be set up to calculate totals automatically whenever numbers are entered into certain portions of a form, saving time while keeping documents accurate.

Save money

By lowering the amount of paper your company uses, Wireless Forms on Encore can help your organization save revenue in multiple areas. Transportation costs for delivering paper forms back to the office often cause more damage to company budgets than administrators may realize, and a reduction in expenses from storing and using paper also helps to conserve extra revenue for your business.

Wireless Forms is just one of the many business tools that Encore includes in its robust package of features. Start saving your company time and money by going paperless today.

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20.02
2019

3 Ways Encore’s Traffic Overlay Feature Benefits Businesses

At Actsoft, we’re constantly pushing the boundaries of what our applications can do so you can continue to witness high returns on investment. We do this by adding capabilities on a quarterly basis and rolling out enhancements to our application that refine the power of our existing features, creating new ways for you to improve your business plan.

Traffic Overlay is an enhancement we recently made to Encore’s GPS Tracking feature. Providing color-coded glimpses into near real-time traffic patterns, Traffic Overlay helps your supervisors identify and plan for drivers to take routes that are least affected by roadway congestion. Here are some of the key benefits this tool can provide to businesses like yours:

Less idle time

Use Traffic Overlay to reduce the amount of idle time that your company’s drivers must deal with by having them avoid high congestion areas, whenever it may be possible. As sitting idle in traffic takes a toll on the long-term performance of your vehicles and puts unnecessary stress on your remote employees, keeping your fleet mobile can improve equipment longevity and the mental health of your staff.

Faster response times

The time of both your employees and customers is valuable, especially during critical situations. Use Traffic Overlay to enhance punctuality across your workforce and fulfill the needs of your clientele faster, on average. Dispatchers can use the feature to see what routes are clearest, helping field employees get to the job sites they need to be at quickly.

Lower fuel costs

It’s obvious that a 30-minute drive with open roadways is going to burn less gasoline than an hour-long trip spent mostly in bumper-to-bumper traffic. When played out over the course of a year, this disparity can cause your business’s fuel costs to soar if the most efficient routes aren’t being selected beforehand. Traffic Overlay allows your team to increase its savings by displaying congestion levels in near real-time, making it easy to pick routes that are optimal.

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12.02
2019

How Sports Dynasties Are Similar to Elite Workforces

One thing that all sports dynasties have in common is that they’re dedicated to maintaining a standard of excellence every single season. Regardless of what sport they’re dominating year in and year out, a combination of elite talent, strong leadership from the coaching staff, and championship-level teamwork are the primary traits responsible for putting the team in a constant position of title contention.

Players on a dynastic team sustain this kind of success by buying in fully to a winning culture, holding themselves and their teammates accountable on a performance-by-performance basis. It’s no secret that it takes hard work to remain at the top, and the same can be said for the employees that comprise an elite mobile workforce.

While you’ve likely acquired all the talent needed to build a productive team, certain inefficiencies in communication and coordination can end up holding your workforce back from becoming the best version of itself possible. Actsoft’s business solutions are designed to help your team achieve and sustain an elite level of performance, so that it can remain a competitive force both now and for years to come.

Communicating on the fly with mobile employees is crucial when it comes to managing efficiently and empowering your staff. By using our solutions to redirect your workers and ensure that every task is being taken care of, you can enhance the reputability of your brand, serve your customers better, and even save money in the process. These benefits help to optimize your business and provide you with a consistent return on investment.

Just as every professional sports franchise has the goal of building an organization that wins championships, your company can use resources like ours to develop a winning team. With Actsoft solutions, kickstart a dynasty of efficiency for your mobile workforce, and help it ascend from an effective level to a truly elite one.

 

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05.02
2019

Using Encore’s Manager App While Traveling

At Actsoft, we know what a powerful asset mobility can be to today’s businesses. While you might not be able to be omnipresent at all your company’s different work sites, our flagship solution Encore now has an extra degree of portability with its Manager App tool, allowing you to manage multiple teams from virtually any location. Running an entire organization’s various tasks at once isn’t an easy feat, but it can be simplified with Manager App.

As a solution that’s truly tailored to the needs of a traveling administrator, Manager App brings all your desktop application’s features to the interface of a mobile device. Oversee your dispersed workforce if you’re away from business headquarters, and direct employees efficiently from the tap of a button. Manager App even allows you to gain insight and adjust your workforce on an international scale by allowing you to travel out of the country as needed, while still helping to keep you informed about things that are relevant to your business back home.

Benefits of Manager App

Enhance efficiency by using Manager App to direct while on the go. Unnecessary trips to the office can add up to losses of both time and money, and by taking your desktop application’s features with you, you’re able to reduce these costs and boost productivity. Receive near real-time updates when users fill out forms, optimize routes to job sites, and send out additional personnel to job locations from any position with Manager App. Eliminate the need to be tied down to a desktop computer to access certain features of the Encore application, thanks to the solution’s portability and seamless functionality.

Whether you’re localized or traveling abroad, it’s always important to ensure that operations for your business are continuing to run smoothly. Use Manager App to work smarter, not harder, and efficiently direct your team from a smartphone or tablet while you’re away from the office.

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28.01
2019

Running Your Business While Employees are on Vacation

At some point, every individual working full time needs the ability to take a few days off for relaxation and rejuvenation, as it enables them to pursue a high level of long-term productivity at work. However, if you’re running a business, juggling your employees’ vacation time requests can be difficult, especially if many of them are submitted for the same timeframe. Here are three ways that Actsoft solutions can help you remain in control of your business, whenever it might be short-staffed.

Mobile Timekeeping

Allow your employees to clock in and out from their mobile devices, and save time. Our solutions are equipped to help mobile workforces like yours spend less time on unnecessary trips to and from the office, and more at work sites instead. Despite any staffing shortages you might have to deal with during peak vacation seasons, you can still ensure that the employees you do have working are given additional time to be productive by letting them start their days as soon as they enter their work vehicles.

Wireless Forms

With Actsoft’s Wireless Forms feature, your staff can submit documents wirelessly and fill them out from mobile devices. Enhance the efficiency of your operations by using a digital system to manage and store PTO requests for vacation, as well as many other types of documents that can be customized to your organization’s needs. Through the power of this feature, benefit from streamlined information flows and a modernized approach to workforce management.

Job Dispatching

Job Dispatching makes team coordination easier than ever to accomplish, because it lets you see the near real-time positions of your remote employees during working hours and communicate new instructions to them. Make adjustments on the fly to various job assignments, and ensure that there’s enough staff at each respective point of interest. Effectively rerouting employees with this feature helps your company save revenue over time, and continuously make the most of your available labor.

As important as it is for employees to take advantage of their allotted vacation days, the show must still go on for your business, no matter how many team members are away from the office at a given time. Use Actsoft solutions to optimize productivity, coordinate with simplicity, and remove the stress from managing during times of worker scarcity.

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23.01
2019

Practical Ways to Keep Track of Your Employees’ Hours

Managing a large or small business can be hard and sometimes stressful. There are many factors for management to prepare for on a daily basis. For many businesses, managing and keeping track of employees’ hours can be tedious and irritating for the person that’s working alone in the back office. But if timekeeping is left untouched or unnoticed, businesses can collectively lose millions or even billions a year to the Department of Labor (DOL).

Not having a realistic approach to timekeeping may result in overpaying employees for hours that were not worked. Paychex.com reports that for many businesses, the idea of lost time refers to employee vacations and sick days. But what managers and business owners often fail to consider is that it’s also possible to lose time in much smaller increments that can add up significantly throughout the year. Employees can “steal” time in a variety of ways and for a plethora of reasons. They might ask another employee to “buddy punch” their time card; they may take a few extra minutes for breaks or lunches. It’s estimated that up to 10 minutes per day is lost due to tardiness, early departures, and long breaks or lunches.

Although timekeeping can be a hard job, there are ways to make this task simple. Developing a feasible method for timekeeping can keep employers on their toes. The most reliable method to track hours worked is to have a time-clock system. Depending on the industry, it may not be the easiest solution to tackle; plus, it is not legally required that you have a system in place.

However, implementing an easy-to-use payroll software is the best combination of efficiency and cost for businesses. The benefits of using a single-use tool are that it works better with existing business software, and it saves both time and money.

Timekeeping with Actsoft allows workers to increase daily productivity by reducing the amount of data entry needed for daily tasks. And it validates time by having field workers clock in and out for shifts, breaks, and lunches directly from their mobile devices. All time punches are time-, date-, and GPS location–stamped, and all information is transmitted to the back office almost instantly. Managers also have easy access to employees’ timesheets to review, approve, or correct content on the timesheets at any time.

If you’re working in the construction industry, for example, we can help you eliminate wasted time and trips to the office to submit timesheets. And with the supervisor time entry feature, crew leaders can capture time of their teams on their mobile device to input manually. And you can get instant updates on worker availability, job assignments, and dispatching activity.

Not having the proper timekeeping software could potentially cost you more than a few thousand dollars is mispaid wages. There isn’t any company that wants to waste precious money on something that can be prevented. But we can help safeguard your company’s assets and worth by having efficient timekeeping.

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15.01
2019

The Importance of Creating a Budget

Whether it’s in business or personal finance, the importance of budgeting can’t be understated. Out of control spending can derail finances for anyone, and companies that successfully keep their bottom lines in check are able to hire more employees, gain larger market share, and most importantly, avoid bankruptcy. Here’s a few tips on how to implement an effective corporate spending plan.

Sticking to a flexible plan

When formulating a budget, it’s important to avoid rigidity. While any spending plan has to involve some level of structure, a strict, no-exceptions-allowed plan can actually end up doing more harm than good, because it can be impossible to stick to. Always try to maximize the gap between your business’s cost of operations and the cash flow being brought in, but as more revenue is generated, feel free to scale up and spend more when necessary. With that being said, be sure to confirm that there’s more than enough profits to back up the expansion of your budget’s parameters before doing so.

Preparing for the unexpected

Any business will have unforeseen expenses come up at one point or another. However, the key differentiator between a financially smart business and one that’s lacking is in the preparations. Things that break in the office and deadline shifts requiring overtime are just a couple of examples of unexpected costs that may arise, and leaving room in your company’s budget for things like these eliminates the anxiety associated with scraping together sufficient funds to deal with them.

Keeping costs low

Don’t cut corners on expenses to the point where your business would suffer, but still look for ways to reduce spending wherever possible. By acquiring an Actsoft business solution, you can gain return on investment by creating new strategies to slash operational costs. For example, our Timekeeping feature allows your business to reduce unnecessary overtime, and accurately manage employee timecards. Wireless Forms is another application of ours that can allow you to save more through smartphone-to-desktop integration. Digitize budget proposals and any other company documents to eliminate paper expenses, unnecessary waste, and processing delays using this tool.

By putting in place a flexible but effective budget, your business can continue to thrive by remaining in control of its bottom line. To create new ways for your organization to retain more of its profits, use the power of our business solutions, and lower your team’s cost of operations.

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11.01
2019

Tips for Improving Your Company’s Efficiency

Now, more than ever, distractions abound and it’s increasingly easier to find ourselves veering off our planned trajectories. In our day-to-day lives, this isn’t always such a big deal. But when it comes to being at work, staying focused and working on the project(s) at hand is imperative. Efficiency plays a big role in making sure your business stays profitable. So what can you do to remain focused and moving everything forward? Here are some of our top suggestions.

Follow a routine.
We are creatures of habit. While some may suggest routines can swerve into the lane of the mundane, at the office, they can also help keep you on top of your game, operating like a fine-tuned machine. Now, this doesn’t necessarily mean that you need to map out your entire day and function like a robot of sorts. Rather, have a regularly scheduled plan for knocking out the things you know need to be addressed on a daily basis (e.g. read and respond to emails in the morning, run daily reports, etc.).

Make lists and sort by urgency.
Is there a ton on your to-do list and you’re pretty sure it can’t all be tackled in a single day? Prioritize everything based on urgency to make sure you address the bigger projects that need to be tended to sooner than later.

Stop multitasking.
Hear us out with this one. Yes, the ability to multitask is often touted as a favorable attribute during the interview process. But, juggling a ton of projects at the same time may not be the most effective way to get them done. Often times it’s better to focus your energies on a single project and see it through to completion — or at least as far as you’re able to take it — before moving on to something else. Stopping mid-task, switching directions, and then going back can cause you to lose your focus and momentum, effectively taking up a lot more time.

Minimize meetings.
Does your company have endless numbers of meetings? Ask yourself if they’re all 100 percent necessary or if you can scale them back and combine some when possible. Regular interruptions can hamper workflow, prolonging the amount of time it takes to get things done. Dialing back the number of meetings you regularly hold lets your employees focus on pressing assignments.

Implement a professional service.
Solutions like the ones we provide are a more official means to increase productivity in the workplace. With functionality like GPS Tracking, workers can be held more accountable for their behavior while on the clock. They need to be where they say they are, and there’s no question about the time it takes to get from point A to point B — and whether they took the most efficient route. Wireless Forms allows them to collect important information, including photos and signatures, much quicker than traditional paper forms, so they can proceed on to the next job sooner than before. Plus, the back office receives all the information almost instantly, giving them a chance to process way ahead of schedule. And with Mobile Timekeeping, your crew can clock in no matter where they are, so instead of wasting time going into the office when they don’t need to, they can immediately start the day by focusing on their responsibilities.

As you can see, with just a few adjustments that are easy enough to implement, you can transform your already successful business into an efficiency machine.

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08.01
2019

Corporate Growth and Motivating Employees

As any corporation experiences growth, the need to cultivate new leaders within it will naturally exist. For many employees, the prospect of eventually rising to a management role is something that they strive for, and if your organization is continuing to expand, there’s nothing but positive trajectory for everyone.

With corporate growth, however, comes the need to develop the skills of staff. Over time, the valuable traits that each of your employees bring to the table for your business’s success should be identified, refined, and highlighted. Effective management starts with empowering those around you, and routinely motivating them through the progression of their abilities.

If there’s potential for growth within your company, better candidates may be more enticed to take open positions, allowing you to hire only the most impactful people. Individuals that truly make a difference for your organization typically all have strong work ethics, and new positions created during times of expansion can help to put in place additional structure for your organization.

By using Actsoft solutions to help your team flourish, you can provide your employees with clearer paths to success. Features of our digital products like GPS Tracking, Dispatching, and Wireless Forms all continue to play an active role in helping countless businesses reduce the costs of their operations, and maintain higher standards of efficiency. As any company’s bottom line must be in good standing before more employees can be brought on, our solutions can help to increase workforce productivity and efficiency, saving additional funds. New hiring is a huge benefit, and a great sign that growth is occurring. It also leaves room for tenured staff to potentially achieve positions of leadership.

If staff feel empowered to ascend in their careers, the ramifications for your business are huge. Employee productivity as a whole can increase, and you’ll be able to continue effectively growing your company. To gain a better handle on growth, bring down operational costs, and make promoting your team members easier, allow Actsoft’s suite of applications to help.

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18.12
2018

Optimizing Your Fantasy Football Team for the Playoffs

If your fantasy football team is fortunate enough to still be relevant this time of year, consider yourself blessed. Maybe you’ve been combing through every last shred of fantasy football advice you can find, scouring the waiver wire for players that can give your team the competitive edge it needs. Or, maybe you’ve barely paid attention to it and have somehow lucked your way into the postseason. Regardless, it’s a privilege to be one of the final teams left standing, no matter if there’s a cash prize or simply water cooler bragging rights to be had for winning.

As obvious as it sounds, having an optimized roster for the fantasy football postseason will put your team in the best possible situation to come away with a win. Don’t overcomplicate or overthink your starter choices, and make sure you’re closely monitoring the injury reports. There’s nothing worse than one of your players potentially registering a zero when all the chips are on the line. Also, when choosing your championship roster, analytics can help, but I’ll always be a firm believer in going with the safe option: sticking with whatever lineup you’ve been able to most consistently win with thus far. There’s no point in trying to drastically reengineer something that was never broken to begin with.

Much like how optimizing your fantasy football lineup will give you the best shot at winning your playoff games, Actsoft solutions can help to optimize your business’s mobile workforce, and give it a competitive advantage over other companies in its market. For example, our products’ GPS Tracking and Dispatching features both provide boosts to productivity by saving employees time in the field, and helping them stay accountable. By using our software to manage and streamline operations, you’ll be able to save money, and empower a winning workforce.

While no amount of fantasy football research can fully predict what will happen come game time, our software remains consistently reliable at enhancing your business. Actsoft can provide you with steady returns on investment by helping your team save resources, stay punctual, and become more productive. Good luck in the playoffs!

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