17.04
2019

3 Ways Actsoft Solutions Provide Return on Investment

At Actsoft, our primary goal is to build solutions that offer your business the most possible return on investment. In engineering our Encore solution, we’ve managed to integrate multiple different features within a single application, providing mobile workforces like yours with necessary tools to gain maximum ROI. Here are three of the most important ways that our software products can help you see positive results on your bottom line.

Mileage

For companies that distribute fleet vehicles to their mobile employees, managing miles on the job can be a challenging task. By providing near real-time locations of business vehicles, as well as route histories, our solutions can help keep employee accountability strong when it comes to what your staff are using their work vehicles for. If even just 10 employees out of a team of 50 are taking the scenic route to a frequented job site, adding an extra three miles to each of their daily trips in the process, that can add up significantly. With an average gasoline price per gallon of $2.20, the total annual loss comes to almost $1,650 on fuel alone.

Using our GPS-enabled solutions, you can easily identify the most efficient routes for your mobile employees to take daily and verify that they’re following designated paths. Check out our interactive ROI calculator to see specific, achievable savings that your organization could net from reduced fuel expenditure.

Data entry

Data entry is a tedious task that, while necessary, can chew up excessive amounts of time during the course of a workday. Thanks to Actsoft’s Wireless Forms and integration, however, your team can save valuable resources by eliminating it entirely. Instead of having to translate paperwork to digital storage, use Wireless Forms to input data directly from the field and seamlessly integrate it with a number of third-party systems.

Efficiency-driven revenue

Our solution’s Timekeeping feature helps to reduce unnecessary drive time for mobile employees by allowing them to clock in and out remotely from a smartphone or tablet. Instead of having to drive to and from the office to register time-punches, your mobile employees can use that extra saved time to accomplish more tasks, driving revenue even higher for your business.

Return on investment is something that we specialize in at Actsoft. Use our solutions to generate ROI by discovering more about your mobile workforce’s daily operations.

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16.04
2019

Tips for Doing More With Less

Efficiency is key. It’s a message we’ve preached for years at Actsoft. Getting the job done with the most effective use of manpower in a timely manner will save money. Plain and simple.

Efficiency is important to all companies and businesses, but as time progresses, it will become an even more important part of the trucking industry.

Why? In recent years, there has been a shortage of truck drivers and the number may continue to decline. With a decrease in manpower on the road, it’s crucial that each minute is used in getting the job done and essential that drivers are given the tools they need to succeed on the roadways. After all, the workload for trucking companies isn’t getting any lighter.

With our suite of solutions, both management and drivers will find their days made much easier.

Our tools do everything a management team will need. It will keep track of vehicles with GPS, view driver activity, and improve routing. All the tools necessary to compile reports and have insight into a business’s fleet comes included.

It keeps drivers in mind, too. With it, they can use the route optimization feature to find the best possible path to completing the job and getting them off the roads. Spending less time on the road allows drivers more time to be home with their families. Benefiting the driver and the company, with happier employees.

With the number of truck drivers decreasing, it’s imperative that companies have all the tools necessary to get the job done. The need for truckers isn’t decreasing, so it’s even more important to be able to do more with less.

Have any questions on how Actsoft can help you?

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12.04
2019

5 Tips for Efficient Telecommuting

If you’re reading this, there’s a good chance that some (if not all) of your team is at least partially mobile. Nowadays, it’s becoming more and more commonplace for industries of all types to make the shift from traditional office-style environments to those that are mobile friendly. For some, this consists of a crew of telecommuters who are able to successfully execute their responsibilities from satellite locations (wherein that satellite may very well be a home office). For others, the nature of their work requires them to be largely in the field, whether it’s drumming up new business or servicing customers’ needs.

As a manager, it’s your task to oversee these employees and help keep them on track. Luckily for you, the solutions provided by our software help ease the stress that inherently comes with this type of responsibility, by giving you detailed insight into their daily work-related activity through a slew of tools like GPS Tracking, Wireless Forms, and Timekeeping.

These tools are extremely helpful to your remote staff as well, allowing them to cut precious minutes from their tasks, enabling them to take on even more responsibility. But on top of these tools, it’s also important to make sure your remote employees have all the resources they need to effectively manage themselves when they don’t frequent the home office very often … or at all. The following tips will help your team take on the day full-throttle, no matter where they are.

Create a workspace.
Sure, the benefit of working from home means that you can, theoretically, meander from room to room at your leisure. But carving out a dedicated workspace helps you get in the right headspace to start off a productive day of work, and it helps keep you organized. Plus, it sends the message to others (e.g. your family) that you’re “at work” and that you need to focus.

Keep regular hours.
You may think one of the biggest perks about working at home is having more of a fluid schedule. But what happens if someone else on your team needs something, reaches out, and you’re M.I.A.? It’s not a good look. Instead, make sure you keep the same hours as everyone else and if something comes up and your schedule needs to change, make sure the right people know.

Get dressed.
This one may sound a little odd but think about it. If you’re a telecommuter, it may be overwhelmingly tempting to spend your days comfortably lounging around your home in your favorite pair of cozy pajamas while you plug away. We’re not saying you have to put on a three-piece suit, here. But sticking to a normal routine — one that includes ditching your PJs and getting dressed for work in the morning — puts you in the right frame of mind to get the day started.

Check in regularly.
You know the phrase, “Out of sight, out of mind.” Don’t let that be the case for you. Yes, your management team has access to insights related to your daily activity, but you still want to make known your presence and progress in whatever projects are on your plate. Schedule regular times to either call or email managers (and even colleagues) with updates. It reinforces the message that, while you may not be seen, you’re still hard at work.

Make time for face-to-face interaction.
If you’re reasonably close enough to a physical home office (or have the option to fly), make an effort to put in some face time when you can. For those you don’t interact with frequently, it reminds them of your presence. More importantly, it gives you that in-person connection with colleagues that you can’t really get, even with video calls. Use these opportunities to discuss current projects, brainstorm new ideas, and solidify relationships on a more personal level.

Working remotely certainly requires an entirely different approach than the traditional office setting. But with a few adjustments (and a much-needed boost from our software), you’ll see your team’s productivity reach entirely new limits.

Have any questions on how Actsoft can help you?

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05.04
2019

How to Improve Teamwork

We’ve discussed at length various topics that play integral roles in contributing to a more positive, effective, and efficient workforce. Today, we’re taking a look at another important variable that is absolutely essential to the success of your company: teamwork.

Think of your company as a single machine. A machine is composed of a lot of moving parts. In order for that machine to properly function, each of the moving parts must successfully perform its designated task in tandem with all of the other parts, which are simultaneously fulfilling their functions. If even one part malfunctions, the whole machine begins to break down.

Likewise, you need your crew to work together in order to keep the machine that is your company pushing ahead. Without that symbiosis, you’ll eventually come to a standstill. Keeping that in mind, following these tips will help facilitate an increase of teamwork among your staff.

Encourage casual socializing.
Okay, we get it. Not everyone is going to want to meet up to hang with their colleagues outside of business hours. But that doesn’t mean you can’t come up with ways for your staff to get to know each other on a more personal level. Organizing off-site team-building activities or planning company-wide (or department-wide, depending on the size of your company) lunches can be excellent opportunities for your crew to get to know each other outside of the confines of their work-related to-do lists. This type of interpersonal bonding oftentimes carries over into day-to-day office life and helps increase trust and respect.

Clearly designate roles.
Even if you’re a relaxed sort of person and want that reflected in the way you run your office, it’s essential to have a definitive outline of everyone’s roles and responsibilities. It’s virtually impossible to expect your team to work together if it’s unclear what each person is ultimately supposed to do. You’ll either end up with a lot of confused staff members or you may even find yourself with one or two people that are disproportionately delegating tasks to others, creating animosity that can easily begin to run rampant.

Set realistic, tangible goals.
Give your team something real to work toward. Despite the fact that everyone has different job responsibilities, if you let them know that the company has a specific goal to reach and that they all play a role in helping the company reach it, there’s ultimately no choice but to work together in order to cross the finish line. Anyone that wants to be successful in their own position will quickly realize their success is dependent on the company’s success, and the company’s success necessitates collaboration among all parties involved.

Resist the urge to micro-manage.
Perhaps you’re the type that always wants to make sure everything is in perfect order. Likely, that acute attention to detail contributed to your path toward entrepreneurship. But when it comes to day-to-day operations, you have to put your faith in the team you put together, trust that they have the company’s (and your) best interest at heart, and resist the urge to interfere. Without you interjecting yourself into every step of the process, employees feel that level of trust increase and also become more empowered to collaborate with each other on ways to best get the job done and further prove their value to you.

Lead by example.
This is probably the most important rule on the entire list. You can’t expect that your staff will be encouraged to work symbiotically if you’re not doing the same. Sure, you’re the big boss, but you’re also the most vested in the success of the company, so it’s your responsibility to work with your team to make sure business is running smoothly, voices are being heard, and that your role in the company is seen by everyone. Most importantly, this delivers the message that you’re not just the person at the top delegating orders to everyone else; it reminds them that you’re all a part of the same team.

With just a few simple adjustments, your team will start to naturally develop better teamwork habits that will ultimately contribute to the continued success and growth of your company.

Have any questions on how Actsoft can help you?

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02.04
2019

Feature Study: GPS Tracking on Encore

Companies employing a mobile workforce are faced with a need to monitor their remote teams during working hours and ensure that operations remain productive. However, keeping tabs on dispersed staff, vehicles, and other assets can be difficult to do all at once. Encore’s GPS Tracking feature is able to eliminate this problem by providing a live view map that displays each relevant position in an intuitive, easy-to-understand format.

What are the benefits of GPS Tracking?

Managing a team of remote employees poses challenges in and of itself, no matter the industry. How can productivity be efficiently monitored by administrators back at a company’s headquarters? Encore’s GPS Tracking feature helps supervisors and executives ensure that their employees are where they need to be during working hours by reporting their near real-time locations.

Many companies also have valuable assets that they require to facilitate routine operations. GPS Tracking helps to bring down costs from wasted time and unnecessary fuel expenditure by making it easier for businesses to leave these pieces of equipment in the field overnight. Due to around-the-clock tracking, your team can experience additional potential benefits such as theft prevention and asset recovery, if something gets misplaced or improperly used.

The versatility of GPS Tracking is another aspect that provides return on investment. As one of the core features of Encore, GPS Tracking works in tandem with multiple other tools that the solution offers, like Job Dispatching, Alerts, and Wireless Forms. Use the near real-time locations of employees to reroute nearby workers to new jobs, receive notifications any time assets enter or exit specified parameters, and even see location-stamped markers whenever a digital form is submitted from the field.

GPS Tracking is Encore’s bedrock feature and remains one of the most important mobile resource management tools available today. Modern-day businesses like yours can use our location-enabled application to enhance productivity, optimize workflows, and manage with ease.

Have any questions on how Actsoft can help you?

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29.03
2019

How to Maintain a Healthy Work-Life Balance

When is the last time you shut yourself off? The last time you really shut yourself off? And by this we mean, at the end of a long day at work — whether you’re in the back office or out in the field — you truly just left work behind. When you packed up for the weekend, you resisted the pressing urge to check your emails. Or when you booked that much-anticipated vacation, you closed your inbox and trusted in your team to get the job done while you’re away enjoying the fruits of your labor.

Think long and hard. More likely than not, you’re hard-pressed to remember when this happened. Or at least when it happened consistently.

Today we have an increasingly difficult time separating ourselves from work. There are a lot of reasons for this, but technology plays a huge role. We’re all so connected, it’s easier than ever to stay involved no matter where you are or what time of day it is.

At Actsoft, it’s our mission to streamline your company’s processes to help transform it into the best, most efficient, well-oiled machine it can be. And we do that through our cutting-edge software that, in part, keeps you connected to your team from anywhere on the globe. This technology can make vast improvements to your bottom line and productivity goals and, though it can keep you connected at all times, we also see the importance of maintaining a healthy work-life balance.

The beauty of our software is that it also allows other team members the opportunity to actively manage the same day-to-day activities you can keep tabs on. Plus, everything is logged in the system — not to mention, you can set up reports to run on just about everything you can imagine — so all of that information will be there for you when you log back into the system.

All that being said, if you find that maintaining a healthy work-life balance isn’t exactly your strongest suit, we have some tips that can introduce a little equilibrium into your routine.

Create a schedule.
List out all the things you need/want to accomplish each week. This includes work/meetings, exercise, family time, etc. Schedule everything into your calendar, starting with the high-priority items first. (And yes, even throw some quiet downtime into the mix.) Commit to keeping this schedule just as you would when you confirm meetings for work.

Find shorter alternatives.
We get it. Things come up. Let’s say you make it a goal to enjoy one relaxing meal with friends each week, but you become bogged down with an exceptionally busy couple of days at the office. Try to make time for quick drinks or a coffee date, instead. It’ll take a little less time, but at least you’ll still be able to decompress.

Just say no.
Establishing a healthy work-life balance doesn’t mean you need to fill up your calendar with things to do with other people. Alone time plays a big part in this as well. So even if your schedule is open one night, don’t feel obligated to say yes if a friend or coworker asks you to go out somewhere. It’s perfectly acceptable (and encouraged) to decline in lieu of a quiet night at home.

Pick a time to leave and stick to it.
It can be easier said than done, but sometimes speaking a thing out loud helps make it actually happen. Early on in the day, decide on your target departure time and make it known. (e.g. “I need to leave at 6 today so if you need anything from me, please reach out by 4.” This helps commit you to actually leaving on time, and ideally, it means your colleagues will respect that hard stop time.

Manage your workday efficiently.
It can be difficult to set aside time for leisure if you aren’t making the most of your workday. Are you so inundated with meetings that you can’t focus on actual work until you get home? Whittle away the number of meetings you attend. Delegate to others and then simply have quick updates sent to you. Find ways that allow you to maximize your daytime hours so you can take back the weeknights and weekends.

Trust in others.
Perhaps one of the most important things to remind yourself is that, even if you’re the owner of a business, it’s perfectly fine to leave most of the day-to-day operations in the hands of your very capable staff. You chose them for a reason, so have faith that they’ll keep your business running smoothly when you’re not there.

With just a few changes, you can truly transform your entire routine. Starting off by introducing our waste-eliminating software is a great first step. With its ability to refine your daily operations and automate once-lengthy processes, you’ll fast be on your way to a much more manageable schedule.

The rest is up to you.

Have any questions on how Actsoft can help you?

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27.03
2019

Actsoft and HIPAA Compliance

Actsoft is pleased to announce its compliance with the Health Insurance Portability and Accountability Act (HIPAA). We’ve realized the need that organizations in the healthcare industry have to keep sensitive health information secure; in turn, our company has taken steps to ensure that we are able to provide a solution that’s tailored to their necessities.

By enhancing our security levels even more and having our dedicated team of employees undergo extensive training on HIPAA requirements, organizations can rest assured that we’re able to effectively help them keep the Personal Health Information (PHI) of their patients safe. While our solutions have always been able to help businesses of nearly any industry increase their efficiency and productivity, we will soon be able to assist healthcare companies in particular better than ever with Electronic Visit Verification (EVV) and encrypted PHI storage.

The milestone of becoming HIPAA-compliant is a huge step into the future for our organization and is just one of the many goals we’ve accomplished during the process of fulfilling our team’s vision for 2019. Stay tuned for specific launch dates regarding our line of HIPAA-compliant solutions for businesses in the healthcare industry.

Have any questions on how Actsoft can help you?

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26.03
2019

The Importance of Efficiency

Running a business these days is tough. With employees in and out of the office and resources to keep track of, there are a lot of moving parts in any industry. It’s important to stay on top of what’s going on inside and outside the office.

Being off by just a few facts here or there can snowball on a company. In one of our case studies, Jeff Boone and Paul Headley of Napa Auto Parts in Louisiana shared his experience with “the little things.” Headley said that the gas wasted in two minutes of idling equates to about the amount of gas from a mile of driving for their vehicles. Reducing that amount of wasted gas with Actsoft’s solutions reduced the store’s fuel usage by 10 percent, or about $20,000 a year as Boone estimated.

The numbers for each business will vary by size, how many vehicles there are, and other factors. The key is to eliminate the little things so they don’t balloon into bigger issues. When a car is left running money is sent straight out the exhaust pipe. But idling is not the only issue we’ve seen with companies. Time management is a big issue especially when companies work in collaboration with others, have to accommodate customers, and rely on information exchanged between the office and field.

Championing time management is a huge accomplishment of Actsoft. The Denver Transit Partners (DTP), a collaboration of several construction companies that came together on a mass transit railway system in Denver, had as many as 45 different paper forms to get through the day. Forms were filled out onsite, sent to the proper offices, reviewed, and finally sent back to the field just for a simple order to be executed. The DTP also had to keep track of the hours many different employees worked, which can be problematic in such a large operation. The construction managers of DTP started using Wireless Forms and one of the safety managers, Craig Clairmont, said using these forms saved about three hours of paper processing a day. Gathering all the needed information was streamlined for them and can do the same for many other businesses.

Even if Actsoft’s solutions can only save a business a few dollars here and there, it makes sense to try and take advantage of what you can as a business manager. It’s never an easy decision to make a change, but you can see what others have had to say about Actsoft in our case study library and in our video library. Accuracy matters in running a business, so make sure you know exactly what you need to run your business effectively.

Have any questions on how Actsoft can help you?

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18.03
2019

Feature Study: Timekeeping on Encore

Many companies face difficulties when it comes to accurately managing their employees’ schedules and the hours staff have worked. They also may struggle with keeping workforce productivity consistently optimized. Encore’s Timekeeping feature provides an answer to both of these points of inefficiency by allowing workers to clock in and out from their mobile devices, reducing unnecessary trips to the office and helping to increase the accuracy of timesheet data.

Andrew Velker, Actsoft’s executive vice president of sales, firmly believes in the power of Encore’s Timekeeping feature and what it can do for businesses, especially ones that have hourly employees.

“The number one expense for any organization is time and labor,” said Velker. “Being able to efficiently manage and reduce unnecessary overtime is one of the biggest ways for companies to save on their bottom lines.”

Return on investment is something that we strive to help businesses achieve through our products. Above anything else, Timekeeping on Encore provides ROI by simply making it easier for payroll to be tracked, managed, and processed. And with the help of our Professional Services team, your company can even integrate its timesheet data with some third-party payroll systems. Actsoft’s Professional Services experts will work with your developers to extract timesheet data files from your Encore application, in the format requested by your payroll company. Use this capability to increase the revenue-saving power of your solution even further.

Encore’s Timekeeping feature is a must for any business with remote employees. It serves as an essential tool for increasing timesheet accuracy, giving mobile workers the ability to register time-punches while away from the office, and ultimately boosting productivity. Reach out to us today to discover more about how your company can benefit from the power of this feature.

Have any questions on how Actsoft can help you?

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11.03
2019

Feature Study: Job Dispatching on Encore

To continue our series of feature studies, next we’ll look at Encore’s Job Dispatching feature, and what it can do for businesses of any size. This aspect of the solution helps employees make the most of their time in the field during working hours by making communication and team coordination easier to accomplish.

Administrators at company headquarters can use Job Dispatching to reroute mobile staff on the fly. They’re able to see the near real-time positions of workers in the field and direct the nearest ones with open availability to new tasks. In addition to strengthening connectivity, this feature helps businesses save money by helping them improve time management. Making efficient use of the hours in a typical workday is a balancing act, and it’s one that directly impacts productivity. By using Job Dispatching to direct, change workflows, and stay in contact with mobile employees, businesses with remote workforces can ensure that their scheduling remains optimized.

If your employees are able to reach new work locations quicker, customer satisfaction can also increase. Job Dispatching works in tandem with GPS Tracking to make finding and sending out the nearest available worker simpler, allowing them to accelerate their response times to new tasks. Use these features together to help enhance the reputation of your brand to customers even more, while potentially increasing revenue at the same time.

The task of communicating out new instructions effectively to remote workers can be difficult if the right tools aren’t being used, but for all things mobile resource management, there’s Job Dispatching on Encore. See how this feature can help companies like yours today with a free live demo.

Have any questions on how Actsoft can help you?

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