18.09
2018

Industry Spotlight: Actsoft Solutions in Utilities

Utility companies are able to use a variety of Actsoft solutions to streamline their workflows, and ensure that they’re getting the most out of everyday operations. Businesses dealing in water, HVAC servicing, electrical repair, and plumbing almost exclusively conduct daily work at remote locations, which can open up a world of possibilities for breaks in connectivity to occur. The reliability of a business solution then becomes vital, if management teams are to establish and maintain solid communication with their mobile technicians.

Features of Actsoft solutions like GPS Tracking, Dispatching, and Wireless Forms are all readily applicable to the utilities industry, collectively providing extra efficiency to daily operations. Here’s how utilities businesses can benefit from these particular tools:

GPS Tracking

With GPS Tracking, utilities companies can know the near real-time positions of their scattered employees on the fly. This feature is a versatile one that functions seamlessly with other Actsoft tools, leaving workforces more equipped than ever to handle the unexpected. GPS monitoring of employees, fleet vehicles, and assets can enhance safety for workers, better safeguard business equipment, and make team coordination a breeze to sustain.

Dispatching

This feature enables businesses to redirect their field techs to new job locations on the fly via electronic communication. Managers can perceive the locations of their organization’s mobile employees in near real-time, and identify the closest available staff members to new work sites.

Quick response times to critical situations like pipe breaks, electrical failures, and water stoppages are integral to providing the best possible service to your customers. If your company was equipped with a solution for helping staff identify and reach new jobs as efficiently as possible, what more could it accomplish?

Wireless Forms

Receiving vital paperwork back from the field in a timely manner is another pain point for many organizations, as it’s often times impractical and costly to deal with. For companies that choose to use Actsoft’s Wireless Forms solution, however, documentation is kept streamlined via the power of digital systems. Employees of utilities companies can fill out custom work orders and billing documents from the convenience of mobile devices, saving time, money, and resources daily.

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24.07
2018

Dispatching’s Important Role in Directing a Mobile Workforce

Effective communication between remote employees and management remains an essential ingredient to the upkeep of virtually any company’s daily business operations. For organizations with mobile workforces in particular, these connections are even more important. Administrators at corporate headquarters must conduct a symphony of efficiency when it comes to managing their remote employees, and a better way to orchestrate it is with Mobile Dispatching.

This tool allows businesses to send out new directives to remote workers wirelessly, all from the comfort of a centralized location. By tapping into the power of cell phones and other forms of mobile technology, Mobile Dispatching is able to notify employees in the field about new job instructions through web portal integration. At Actsoft, it’s an integral component to our powerful suite of business solutions.

We’ve carefully engineered one of the most effective Mobile Dispatching applications, taking into account both practicality and ease of use within our development process. Actsoft’s Mobile Dispatching system even displays the availabilities of dispersed staff members, giving administrators greater insight into their workforce’s daily activities.

Coordinating resources and employees alike is also easier than ever using our solutions’ Closest To feature. As new work locations are confirmed in the field, you’ll be able to identify the nearest workers to them and route labor based on proximity. With a tandem of Mobile Dispatching and Closest To, increase the efficiency of your business’s responsiveness to new customers, and save money on fuel costs by reducing unnecessary trips.

The advent of mobile workforces has created a need for smarter, simpler business solutions that remove confusion from the task of managing scattered staff. Allow Actsoft to help your business improve its on-the-fly communication through Mobile Dispatching, and eliminate the need for employees to return to your home office any time new instructions are given.

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20.07
2018

Natural Wonders: 5 Secluded Beaches to Escape the Crowds

Sometimes, the very thought of “going green” can sound the alarm for business owners as a practice that, while noble, requires a huge investment of finances that not only will affect their bottom lines, but that they just don’t have the resources to put forward, even if they wanted to.

But that’s not always the case. At Actsoft, we give business owners the tools to cut down on unnecessary waste, namely paper and fuel. Just by cutting back on the use of both resources, you’ll be putting money back into your pocket and reducing your carbon footprint.

For example, our Wireless Forms tool gives you the ability to significantly reduce the amount of paper you use both in the field and in the office. To boot, in addition to the financial savings and eco-positive results from dialing back paper use, you’ll also see gains in terms of your team’s ability to turn around more work in the field.

When you switch from paper to digital forms, your remote crew can process “paperwork” much faster and, instead of having to take the time to bring all physical forms back to the office for processing, they can zip it off instantly and be off to the next assignment without missing a beat. And your office team can work faster to process it since there are no discrepancies resulting from poor handwriting or damaged papers.

It’s an all-around win-win solution: money in your pocket and a reduced carbon footprint. And it’s why we’re continuing to celebrate our green solutions by paying tribute to some of our favorite natural wonders from around the world. This week, we’re traveling to some of the greatest secluded beaches. These are the ones to hit up when you want a beachy retreat but without all the noisy crowds.

Dry Tortugas, Florida
It doesn’t get much more secluded than this. First, you have to get all the way down to Key West, in the Florida Keys. From there, you’ll hop on a ferry (or charter a seaplane) and travel some 70 miles west, where you’ll arrive at the 100-square-mile national park. Pack everything you need, including food and drink, since there are few amenities on the island. Four calm, crowd-free beaches can be found along either side of the cloistered paradise. In the center, serving as a backdrop, is Fort Jefferson. Built as a military fortification and then later used as a prison, this massive structure takes up an expansive portion of the island and is a must-see site for any history buff. If a day trip to the island isn’t enough for you, there are a limited number of campsites available to rent, on a first come, first serve basis.

Second Beach, Washington
Part of the La Push trio of beaches, the only way to get to this stretch of surf is through a hiking trail full of switchbacks and an array of trail conditions, including a worn (but fully functional) wood-framed “staircase.” A cabinet tree (which some hikers opt to drop keepsakes inside of, despite the “leave no trace” rule inherent for most naturephiles) marks the near-end of the path. Once at the beach, you’re treated to a stunning view of towering sea stacks in the distance, plus a natural rock arch you can often hear the wind whistling through on stormier days. Oh, and if this all looks familiar, it’s because it was featured in the movie, “Twilight.”

Cumberland Island, Georgia
Georgia’s southernmost (and largest) barrier island is only accessible via a ferry, so don’t plan to drive there, despite the island’s close proximity to the mainland. The eastern side is where you’ll find some 17 miles of beach stretching from the top to the bottom of the island. While the beaches are a peaceful respite from throngs of crowds, and devoid of litter and debris, you may find yourself sharing the space with a potentially rowdy group … of horses. Cumberland Island is home to a number of feral horses that roam its grounds, including the beach, so be on the lookout for a congregation of the majestic creatures potentially frolicking in the surf. Hotel accommodations are available on the island or, if you’d rather be a little closer to nature, you can reserve a campsite from the National Park Service.

Roque Bluffs Beach, Maine
In the sleepy town of Roque Bluffs, you’ll find a duality of waterfronts. On the north side of the road are the serene, still freshwaters of Simpson Pond. In stark contrast, across on the street is where saltwater waves lap at a half-mile stretch of sandy beach. Pack a picnic, since there isn’t much in the way of accommodations along this sleepy stretch of coastal Maine road, found nearly 90 miles east of Bangor, the closest “large” city. Then enjoy the views of Englishman Bay as you while the afternoon away.

Awahua Beach, Molokai, Hawaii
With a long history of isolation, thanks to its past use as a colony for those with leprosy, the entire island of Molokai remains the least developed of the Hawaiian chain. This is especially true of Awahua Beach. The beach is only accessible by hiking, but only with a local tour group, since you’ll pass through the abandoned remnants of a historic leper colony. Once you arrive, you’re treated to a quiet, stunning black-sand beach, surrounded by some of the tallest cliffs to be found on the island. Because of the unpredictable, strong currents, swimming is prohibited, but there’s nothing to stop you from enjoying the one-of-a-kind views.

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16.07
2018

The Inefficiencies of Paper Forms

Companies in the 21st century are increasingly in need of new ways to raise their efficiency levels. As a paradigm of easier, smarter workflows has begun to take shape in the business world, there’s also been an uptick in demand for solutions that can effectively align simplicity with high productivity.

At Actsoft, we’ve responded to this new trend by engineering some of the most versatile business applications available. Our solutions are effective at helping you identify and refine any existing practices your company might have that aren’t fully optimized for efficiency, such as the usage of traditional paper forms.

For many firms, one of their most suspect points of inefficiency remains the resources they expend annually on paper alone. In addition to being incredibly costly from a yearly perspective, paperwork can also be easily lost, illegible, and impractical to ship far distances. With our Wireless Forms solution, however, you can remove paper from your organization’s operations altogether, making any detrimental byproducts of keeping and circulating physical documents a thing of the past.

Digital documents are more secure, transferrable nearly instantly, and perfectly compatible with the mobile workforces of today. They’re also more intuitive, and customizable to the specific needs of your company.

Our Wireless Forms tool allows remote employees to unlock the full power of their mobile devices while they’re filling out documents in the field. Workers can use its features to capture and attach photos, acquire signatures via touchscreen, and even send back audio recordings within wireless documents to their business’s headquarters. Through a fully customizable form template builder on the web, you’ll be able to handcraft your organization’s wireless forms with ease, so that your team can access and complete them while away from the office.

Actsoft will continue paving roads into the future of business efficiency, with our Wireless Forms solution leading the way. Give your mobile employees a simpler, faster way to send information, and experience savings as a result.

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26.06
2018

The Versatile Solutions of GPS Technology

The creation of a Global Positioning System (GPS) has brought extra convenience and powerful business applications alike into the lives of modern-day people. Things such as locating lost equipment, estimating lengths of travel, and even visiting unfamiliar places have become so much easier to accomplish through the concept of GPS, and the system’s versatility makes it one of the most impressive resources available in the digital age.

How does GPS work?

The GPS network is comprised of multiple satellites that are kept in perpetual orbit around Earth, and each one of these satellites transmits information to GPS receivers on Earth’s surface. This data is then used to calculate the positions of receivers in near real-time by comparing the time a signal was transmitted from a satellite to the time it was collected. A difference in time elapsed gives the receiving device an accurate perception of how far away the satellite it originally accepted the ping from is, allowing for precise locations on a digital map to be plotted.

Actsoft’s solutions

Many of our applications use GPS in order to let businesses see the near real-time locations and activities of their mobile workforces. In doing this, Actsoft’s tracking software can help to increase the efficiency of company operations, while lowering costs for an organization at the same time. Valuable equipment and assets that are scattered in the field, away from corporate headquarters are able to be constantly monitored for security purposes, and any speeds of business vehicle travel can also be recorded, all using the tandem of our products and GPS satellites. Once given comprehensive reports on the driving behaviors of remote workers, businesses can then use that information to implement strategies for reduced fleet wear-and-tear, saved fuel, and better time management.

Using the power of GPS, Actsoft has engineered intelligent business tools for better, faster mobile operations. Let us help your company reach new heights of efficiency today by providing your team with our sophisticated, yet user-friendly spatial analytics solutions.

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22.06
2018

Natural Wonders: 5 of the World’s Coolest Caves

We’re on a mission to save the world from waste. What kind of waste, you ask? Wasted time, wasted money, and wasted resources. As you know, when you’re running a business, the name of the game is to be as successful as possible. What determines that success? At the end of the day, delivering a stellar product with a loyal customer base, no matter what that product may be, is a huge part of the game. But any good businessperson knows that behind the scenes, efficiency is a key component to delivering that product. This means that properly managing your time and resources, while still delivering your product as promised, is essential to also keeping your business profitable.

Helping your business to decrease its waste output is one of Actsoft’s major goals in the delivery of our product. We strive to help your business make the most of its employees, time, and resources, to reduce unnecessary expenditures while maximizing profitability. In addition to profits, one side effect that comes with the implementation of our software is actual physical waste reduction.

Take our GPS Tracking feature. When you have a fleet of vehicles, it’s imperative that your drivers all adhere to the same principle: drive the most efficient route possible, always, without exception. Navigating along unnecessarily long routes is tantamount to throwing money away. And the negative impact of needlessly burning excessive fuel in the process is horrible for the environment. Our software helps you keep your drivers on the road to efficiency and, in the process, you’re playing a part in preserving our planet’s natural resources.

In a continuation of our celebration of the amazing natural wonders of the world, this week we’re taking a look at incredible caves from near and far. These fascinating destinations are prime spots for aspiring spelunkers to explore and discover a whole different world. Here, five of our favorites.

Waitomo Glowworm Caves, Otorohanga, New Zealand
Located about halfway up New Zealand’s North Island, a bit inland from the western coast, are these caves that, while impressive in their own right, are made that much more spectacular by their inhabitants. Dangling from the roofs of these caves are thousands of bioluminescent glowworms, casting an eerie-yet-serene bluish glow on the waters below. Book a 45-minute boat ride along the underground Waitomo River for the opportunity to see these fantastic creatures for yourself.

Cave of Crystals, Chihuahua, Mexico
Superman’s Fortress of Solitude has nothing on this surreal cave in north-central Mexico. Not open to visitors due to the extreme nature of the ecosystem responsible for the crystals’ growth — think temperatures as hot as 136 degrees F with 99 percent humidity, thanks to an underground magma chamber that lies just below — this place is still more than worthy of a mention. The largest of the behemoth crystals, which have been growing for tens of thousands of years, stretches nearly 40 feet in length and weighs some 55 tons.

Caverns of Sonora, Sutton County, Texas
Dress accordingly if you’re gearing up for one of the two-hour tours through this central Texas cave. Temperatures inside may only average 72 degrees F, but with 98 percent humidity, it’ll feel a lot hotter. But as you wend your way along the roughly two-mile-long guided tour, you’ll soon realize it’s worth the minor discomfort. The caves are covered with myriad calcite crystals, the most unique being rare helictites. These are stalactites that, during early formation, begin to shift their growth to the side rather than straight down, forming odd shapes that resemble fish fins, butterflies, worms, and ribbons. When you’re done exploring the wonders of this cavern, take some time to pan for gemstones on the ranch grounds outside.

Škocjan Caves, Divača, Slovenia
Regarded as one of the most important cave systems in the world, this UNESCO World Heritage Site is the largest known underground canyon and, due to particular conditions, it’s home to a unique ecosystem, making it possible for a mix of Alpine and Mediterranean species to grow side-by-side. Tours of the caves run much more frequently in the summer months, but are available year round.

Lascaux Cave, Dordogne, France
Another member of the UNESCO World Heritage club, the complex passages of this cave system aren’t so much revered for the natural features that have formed throughout the years; rather, it’s the 600 or so parietal wall paintings that date back some 17,000 years. Depicting mostly local creatures, such as aurochs, horses, and deer, as well as native vegetation, these cave paintings provide an important insight into the earlier inhabitants of the surrounding land, though many theories about these people are still cause for much debate. The archaeologically significant site may not be open to tourists, but you can tour an exact replica to get a feel of what it would be like inside the real deal.

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19.06
2018

Helpful Ways to Maintain Peace of Mind

In virtually any scenario, peace of mind is something many of us seek. Whether it’s while you’re trying to effectively direct a team, meet an important deadline, buy a home for the first time, or even plan a vacation, maintained mental calmness can be a very beneficial asset to have. Thankfully, there’s never been a more diverse assortment of resources available in today’s world to help you with this.

Recent trends in both technology and business are all about moving toward simplified, more productive workflows, and ideally, these processes will be optimized for efficiency. In turn, employees become positioned to complete their jobs with ease, which alleviates the stress load for everyone. With a team full of driven individuals that all have peace of mind behind every single project that’s on the table, great things are bound to occur.

So, how does one go about finding mental clarity in personal and business life alike?

As we’ve discussed in previous posts, something such as traveling abroad can be an essential supplement to your well-being, and it’s one of the best ways to sustain high levels of peace of mind. Experiencing cultures and landscapes that you’ve never witnessed before expands horizons, while also allowing you to become better-rounded as an individual.

On the business side, mental clarity allows employees to do their jobs faster, better, and with less stress involved. For companies with dispersed mobile staff and assets in particular, Actsoft solutions make workforce management easier, smarter, and more effective.

Our organization specializes in the simplification of your business’s daily processes. Features of our solutions like Wireless Forms and Messaging allow your company to communicate and transmit information back and forth more efficiently, which can bring an extra measure harmony to your workforce. On the heels of greater collective peace of mind and enhanced productivity, your company may ensure that its employees are happy, healthy, and more efficient than ever before.

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14.05
2018

How Missed Workflow Steps Affect Your Bottom Line

What happens when a logistical connection between a company’s administrative team and its mobile workforce is broken during the course of a job’s progress?

Usually, smaller instances of communicative disconnect like this between management and employees result in nothing but mere inconveniences to the deadline of a project. However, missed steps in workflows can add up insurmountably over time, and ones that occur at especially non-ideal times can end up wreaking havoc on a job’s timeline and long-term goals.

Actsoft engineers smart solutions designed to help businesses with a mobile workforce alleviate many of the common pain points associated with effectively managing dispersed teams and assets. Our powerful tools aid in fostering intertwined, contemporary workforces that are ultra-connected and communicate well internally.

Jeffrey Gatt, Actsoft’s chief financial officer, knows firsthand the positive impacts that strong communication paths and improved collaboration can have on the success of an organization’s budget and various objectives. The implications of making both of these a business priority can save companies time and money in crucial situations.

“Any time you have efficiencies and standardizations in process, you can’t help but improve a bottom line,” said Gatt. “When you collaborate, you’re bringing in multiple viewpoints, and gaining valuable ideas from different areas.”

The kaleidoscope of applications that Actsoft creates can help businesses achieve these protocols that actively assist in optimizing workforce productivity. Aspects of our solutions like Wireless Forms remove paper from the equation when it comes to the completion and submission of work documents, helping to prevent discrepancies with information flows. Form Workflows is one of the latest enhancements to Wireless Forms, and is a powerful new feature that enables team members to work more closely together on filling out digital documents via seamless wireless handoffs.

Don’t let breaks in communication negatively affect your business’s bottom line and time management. Allow Actsoft to help your company create harmonious internal connectivity, reduce instances of missed workflows, and meet operational objectives today.

Have any questions on how Actsoft can help you?

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11.05
2018

Making the Most of Your Ice Cream Truck Business

Summer is almost upon us! For those of you unfortunate souls living up north, we know how trying (and seemingly never-ending) this past winter was, so we can imagine the jubilation you all feel now that you’ve had the opportunity to thaw out, since Mother Nature finally deemed it time to grace you all with a steady stream of beloved warm weather.

As the mercury rises, so returns all the familiar sights and sounds that we look forward to every year after Jack Frost is sent packing. Birdsong greets you everywhere you go. The scent of blossoming flowers is virtually unrelenting. Rolling swaths of greens are filled with sunbathers, eager to soak up some vitamin D. And that persistent chime — you know the one — spills out of slowly roving ice cream trucks, beckoning passersby, urging them to splurge on a refreshingly icy treat.

Running a successful ice cream truck business is a bit different than selling the same product from a brick and mortar location. When faced with a drought in the customer department, you have the luxury of closing up shop and changing locales at the drop of a dime; it’s quite the advantage over immobile spots that must remain fully dependent on a single location.

A school might be a hot spot to stay perched outside of (especially when classes let out), but that same spot is probably not as likely to do so well on the weekends since class is typically out of session. Conversely, a densely populated park may seem like a no-brainer, but for any number of reasons, it’s not; maybe your park pick is actually a major fitness destination, making sugar-filled treats less likely to be enticing to its patrons.

Having the ability to track your sweet-eat fleet’s whereabouts can be a serious advantage, one that empowers you to monetize a business like this as much as possible. Imagine being able to have definitive data detailing exactly where each truck set up shop for the day and then being able to compare it to the number of sales that were made. Using the breadcrumb-trail feature, you can follow these types of patterns, which can lead to better instruction given to your drivers — like vetoing a location that never quite seems to do well.

Additionally, you can make sure the drivers you entrusted with your livelihood are actually worthy of that trust. The same tracking feature that keeps your staff accountable, helping to guarantee that they are always at approved coordinates, also gives you the ability to make sure your mobile freezers aren’t being used for personal business on the side.

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08.05
2018

International Port Cities and Global Trade

Trade networks across the globe play an instrumental role in the continuous upkeep of the world’s economy.

They’re the superhighways of international exchange, and the collective spinal cord of global commerce. Every single day, millions of goods travel along these networks to provide populations with vital resources. The port cities serving as funnels for the mass distribution of goods take in these extraordinary amounts of supplies via airplane or boat, and then redirect them to specific locations through effective transport via roads and streets. Without all of these parts of world trade seamlessly coalescing, many of the things we constantly have at our disposal wouldn’t be available.

Some of the globe’s most prevalent port cities like Sydney, London, Singapore, and Miami also stimulate continued economic growth of the world’s economy by having become highly developed in terms of service-providing. The advent of digital banking and the internet have allowed for glistening, futuristic skylines to emerge from the ground up at many of these type of port cities, enabling them to serve as global hubs for information storage as well.

Businesses that frequently operate in port cities and shipping alike can use Actsoft’s software to upgrade the potency and efficiency of their daily workflows. Enhanced communication and better teamwork can follow as a result of implementing a smarter answer to fluidize daily operations, and we’re here to help your business find that solution.

Form Workflows and GPS Tracking are two features of our flagship solution Encore that can help facilitate improved communications, greater transparency, and bolstered productivity in workforces, particularly those that operate in transportation. If a shipping company needs to submit an important document back to the office quickly regarding an order, Form Workflows is an Ultimate-tier level feature of Encore that can bring multiple employees into the fold when it comes to completing and submitting the form. This helps the document get completed quicker and with a higher grade of accuracy. Hosted on a digital interface, nearly instant transmissions of the order form between employees keeps operations smooth, and gives back valuable extra time to shipping companies and manufacturers alike.

GPS Tracking keeps company administrators informed of the whereabouts and activities of their mobile employees, including speeds traveled and a variety of different alerts regarding the status of company vehicles. With GPS Tracking on Encore, along with the rest of our solutions’ end-to-end capabilities, businesses in transportation and international trade can embrace a new era of simplified but powerful logistics.

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