27.02
2020

How Tracking Monitors Speed and Helps Reduce Fuel Consumption

Every day, organizations of all sizes dispatch delivery trucks, service vehicles, vans, passenger cars, and large trucks onto the streets and highways with one goal in mind: Get there as fast (and safely) as possible.

This sense of urgency can sometimes cause drivers to hurry to jobs, often exceeding posted speed limits. The negative side effects of this behavior are fairly obvious: Excessive speeding is dangerous, burns fuel needlessly, adds risk, and increases the expense of overall fleet operations.

The Environmental Protection Agency estimates that excessive speeding decreases fuel economy by up to 20 percent. Even in a small fleet of just 25 vehicles, saving 20 percent of fuel costs each year per vehicle quickly makes an impact. So you can imagine the dramatic impact it can have on larger fleets.

GPS and wireless technology have evolved to the point where vehicle tracking and fleet management technology leverages data such as satellite maps, traffic, and posted speed limits (in near real-time) to help organizations communicate, increase efficiencies, and track data such as fuel consumption, fuel efficiency, vehicle speed, and maintenance schedules. Leveraging this data to improve operational efficiency reduces fuel consumption and saves businesses thousands of dollars a year.

Implementing Encore’s solutions encourages drivers to practice safer driving habits because any unsafe practices are indisputably recorded and they will be held accountable. Once employees know you are monitoring their driving, speed, and gas mileage, they tend to take greater care in how they use company vehicles. This improved behavior saves fuel, reduces unsafe driving, and enhances a company’s reputation with the public.

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19.02
2020

How GPS Solutions Save Gas and Money

Gas prices are out of control and could go higher. So, why wouldn’t you want to save a tank a month, particularly if you have a number of work vehicles constantly on the go? If you have ten trucks on the road and each one costs $80 to fill up, conservatively thinking, you can easily save $800 a week. (My Prius costs $40 to fill right now, so I’m being very kind with this estimate.) That’s $41,600 a year!

How, you ask? A GPS vehicle tracking device can help companies and fleet owners squeeze every drop of value from their liquid gold (aka fuel). A number of fuel-saving measures involve using a vehicle efficiently and wisely. By using a GPS tracking device, companies can ensure and enforce efficient of use with their vehicles.

Here are four ways to reduce fuel consumption:

  1. Drive slower. Studies have shown that fuel economy drops by 17.1 percent as speeds increase from 50 mph to 70 mph. Every 5 mph of additional speed over 60 mph costs drivers an additional 30 cents per gallon in fuel costs.
  2. Idle less. Fifteen minutes of idle time uses half a gallon of gasoline, and even 30 seconds of idle time uses more fuel than turning the engine off and then on again.
  3. Plan Routes. Direct routes that avoid traffic snares help eliminate delays. Being able to easily see which driver is closest to a last-minute requirement is invaluable.
  4. Eliminate side jobs. Think some of your employees might use your vehicles to make a little side cash? It happens, especially when the economy gets tight. Find out exactly where your vehicles travel to make sure they’re never veering off course without a valid reason.

Companies using GPS tracking solutions can tackle every one of these issues. Knowing where vehicles are, when and how fast vehicles are speeding, how long they’re idling, which vehicle was fueled where, and what route they should take to save time and fuel can pay significant dividends and improve bottom lines.

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05.02
2020

GPS Technology and Personnel Management

Every organization wants to see their business succeed. Depending on the size and nature of the business, it may be necessary to look outside of the normal “personnel management” scope to make operations run at peak performance. As mobile devices keep getting more advanced, coupled with a growing and evolving mobile workforce environment, management teams are realizing the benefits of Mobile Resource Management (MRM) technology.

Advances in wireless technology show that a hand-held or in-vehicle device can perform a wide range of business functions; gone are the days these were just a basic communication tool. Devices can now be used to locate and track mobile workers for more effective job scheduling, to deliver and accept incoming work orders, capture signatures for instant invoicing, manage mobile inventory, perform wireless time clock functions, and so much more.

By leveraging wireless technology to expedite critical business functions, organizations are seeing significantly improved cash flow without high up-front investments.

Businesses that do not use GPS technology to manage mobile personnel are missing an effective means of increasing productivity to cut operational costs. GPS technology has a wide range of application that can help companies to:

  • Keep accurate time records
  • Maintain and increase productivity
  • Reduce liability
  • Monitor the use of company property

An abundance of personnel data can position a business to react positively, quickly, and effectively to issues that arise. Additionally, equipment fitted with tracking devices will help business owners to know how their equipment is being used at all times. An increased level of accountability is inherent when employees know that their use of the company equipment is being monitored. Businesses can reduce liability when they use GPS to encourage adherence to safety guidelines.

Operational controls like these naturally lend themselves to better management of human resources. Having a higher level of control over human resources translates into quantifiable benefits, which includes increased profits, higher security, and a reduction in operational expenses.

Actsoft has the right mobile business solution for your company, whether you are at the beginning stages of implementation or want to improve upon your current mobile workforce solution. By providing one-on-one consultations to review your business strategies, we can help take your business to the next level of mobile workforce management and significantly improve your cash flow.

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11.12
2019

GPS Tracking Helps Position Businesses For Greater Efficiency

GPS Tracking For Vehicle Management: Is It Right For Your Business?
Utilizing GPS tracking technology is the right thing to do for most businesses hoping to cut unnecessary costs and boost employee production and accountability. In a world where efficiency is a top priority, employees need to be held accountable for their actions, and production needs to keep moving forward.

GPS trackers designed for businesses usually have a few cool features that include recording vehicle stop and idle times, the routes they traveled, etc. These tools also offer companies a way to:

  • Observe routes employees are taking to reduce fuel costs.
  • Monitor employees taking excessive breaks, arriving to job sites late, or leaving job sites early.
  • Enhance fleet management through improved routing, dispatching, and mileage documentation.
  • Ensure safe driving habits.
  • Alert fleet management if or when a driver departs from a particular area.

Vehicle Management: Is It Right For Your Business?
Although it is true that every business has different needs when it comes to the management of mobile assets, vehicle-tracking devices have an impressive record of helping both small businesses and Fortune 500 companies, whether the need is for monitoring one vehicle or an entire fleet of vehicles.

The best part about adopting a plan to use GPS trackers to increase profit and production is that it is very low risk and high reward. Investing in a near real-time GPS tracking solution is a wise choice for most fleet management businesses, because it keeps workers accountable, helps to reduce fuel costs, and increases productivity.

Track Your Fleet With Precision
Actsoft has the solution! With Encore, you can send workers to the next job site using tools that help improve routing, reduce downtime, and cut costs.

Features include:

  • Idle monitoring
  • GPS tracking
  • Alerts
  • Event notification
  • Reporting dashboard

Benefits include:

  • Increased productivity
  • Maintained accountability
  • Streamlined efficiency
  • Near real-time visibility

Encore’s GPS Tracking allows you to identify, locate, and manage your fleet with ease. View the entire fleet or a single vehicle from the application’s dashboard. Receive more accurate information and exact on/off ignition readings to help you manage your fleet with precision. Gain near real-time notifications for vehicle arrivals and departures, geofence breach, excessive speeding, and more. Receive in-depth data collection, including doors open/closed, speed breaches, second engine activity, or power take off for fuel use tax credits. Customize the data you want to receive. The software’s reporting feature will provide an overview to help you make better business decisions.

Have any questions on how Actsoft can help you?

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11.12
2019

How to Avoid Lawsuits With GPS Tracking Technology

In today’s economy, companies can be easy targets for people looking to make a quick buck. When it comes to defending assets in a lawsuit, it is critical to have evidence to back up claims or to defend against fraudulent ones. GPS tracking devices can now help save a company thousands or even millions of dollars in legal fees.

Employees and customers also see the opportunity to cheat the system. An unhappy employee may claim owed wages when work was never actually done. An unhappy customer may suggest that a large construction crew or field service company damaged their property. Now, it’s easy to review records, routes, photos, or signatures and verify if activity actually took place — or did not.

Customers often believe they can easily cash in when they see the name of a popular utility company on the side of a van. They may claim faulty service, damage, speeding, or even that a worker arrived late or didn’t even show up at all. Now, there’s proof to confirm or dispute such claims. With GPS tracking technology, companies can save money on legal fees while preserving their reputation.

Keep Workers Accountable
If one of your drivers is in an accident while on the clock, how can you verify whether they were driving dangerously or speeding? If you suspect that an employee was taking unauthorized time off from work and caused an accident while driving back to a job site, can you prove it? You can! When you’re using our solutions, a supervisor can review current and past worker locations, time of arrival, time of departure, work completed, etc. Plus, with the ability to take photos from a worksite and collect customer signatures right at the time of service, not only is there instant verification, but there’s also a quicker way to speed up payroll processes from the field to the office.

Make Your Case
GPS tracking can validate where any employee is, where they have been and when, and if they are/were within or outside the boundaries of a specific, predetermined area at any given time. In the event of an accident, there’s no need to rely on forgetful witnesses. If there was a time lapse between the incident and the claim, important details that make or break a case may be lost.

Save Money
Tracking solutions actually speed up claim processing and cut down on administrative costs. But the real savings comes from the reliability of historical data from GPS tracking to defend against phony claims. Such tracking solutions dramatically cut down administrative costs, keep insurance down, and help avoid unnecessary claims. There’s no need for an in-depth investigation, as GPS tracking system provides the data where and when you need it. This doesn’t just help prevent stress; it can also be expensive. But by keeping a clear record of your fleet activity, you can keep your premiums down and minimize unnecessary claims.

Keep Track
GPS tracking is designed to protect your drivers, save you money, and increase the productivity of your fleet. By keeping an independent record of your fleet’s activities, it’s easy to defend drivers that might be targeted with fraudulent claims, misconduct, or accusations.

Be prepared to defend your fleet against expensive lawsuits. When you install Actsoft’s Encore, you will be able to defend and protect your fleet against expensive lawsuits, save money, increase efficiency, and preserve your company’s reputation.

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03.12
2019

Keep Parcels More Secure During Holiday Deliveries with Asset Tracking

As mentioned in a previous post, the number of parcels being delivered this holiday season is likely to increase from years past. With companies like Amazon making online ordering and residential delivery even more popular, it’s clear that accessibility and convenience are currently as important as ever to the average consumer during their shopping experience.

For companies needing to ship packages, especially around Christmastime, tracking the delivery vehicles is one thing, but if those vehicles become separated from the cargo they’re hauling, product security also becomes jeopardized. Luckily, with Actsoft solutions, your team can gain comprehensive knowledge on where its shipping containers and trailers are, with Alerts for tampering outside of specific hours. Easily attach compatible sensors to the doors of your semi-truck trailers to help keep parcels more secure, as you’ll know precisely when the shipping containers they’re in are opened.

Run a more secure and efficient delivery operation with Asset Tracking that works to keep your administrators informed in near real-time. Our software solutions function in tandem with many different types of tracking hardware to display GPS positions of all your business’s assets, allowing you to choose the devices that are best for your business’s specific trailer types. From the warehouse to the distribution zone, your team can also easily establish digital perimeters with Geofences and receive notifications any time a trailer with valuable cargo enters or exits their boundaries.

Save time and money and provide additional peace of mind to your customers by using Asset Tracking to help verify that the products your business ships remain secure at all times. The stress surrounding holiday season logistics can hurt your company’s reputation and bottom line if left to spiral out of control; make sure the parcels in your delivery vehicles’ trailers are reaching their destinations securely and expediently with our digital tracking solutions.

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22.11
2019

Using Actsoft Solutions to Sustain Your Business

Reliability is a big part of what we develop our applications for at Actsoft. We place a heavy emphasis on making our solutions ultra-dependable in order to help your business ingrain every feature of them into routine operations for consistent, sustained support that continues to elevate the power of your workforce.

Versatility is another philosophy we’ve made essential to the design process of our solutions. For our customers, having a single application to address many of the challenges associated with managing mobile employees, assets, and vehicles is critically important. Michael Courter, Actsoft’s vice president of product management, knows the value of consolidation and adaptability as two essential traits for our software, and he’s continuously learning about new ways in which they’re improving processes for our clients.

“One of my favorite things to do is to go out and visit with customers. It’s important to see how they are using the product and gain feedback on how we can make things even better,” said Courter. “As part of this, it’s always amazing to see how leveraging Actsoft solutions has made an impact on so many businesses. From using forms to capture information, leveraging GPS Tracking and Job Dispatching to save time and money, or using geofence alerts or other methods of communication throughout the software, companies have transformed how they do business.”

Courter believes in the power of what Actsoft solutions can do for organizations of any size. Through systems integration that provides adaptability to workforces, as well as a suite of features to streamline communication, our products bring dispersed staff closer together and reduce gaps in their teams’ productivity, efficiency, and transparency.

“Implementing technology that connects the office to the field not only saves our customers money,” Courter said. “It also continues to help them truly provide better service in order to gain and retain more of their own customer base.”

Have any questions on how Actsoft can help you?

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20.11
2019

GPS Fleet Tracking for the EMS Industry

Arriving at the scene of an emergency or tending to a critical patient in a timely manner is important to the success of your business. Unlike other service industries, the level of service can literally mean the difference between life and death. Arriving as a first responder or taking the time to tend to an elderly patient isn’t always as easy as turning on a siren.

If your emergency crew is scattered across a large footprint, it can be difficult to send the closest vehicle to the scene of an urgent accident. Add to that the hassle of finding the quickest route to a location if there are delays, traffic, and construction.

Your dispatcher is responsible for providing the best current information, but what if their information is outdated? Lag time of even 90 seconds can be an eternity in any medical crisis or situation, and could also mean the difference between life and death.

Like any business, providing proper patient care is crucial to providing the best possible service to retain and win new business and contracts. The costly overhead expenses of supplying each of your emergency vehicles with the necessary supplies and employing experienced and trained EMS professionals can add enormous expenses to any EMS business.

Fleet tracking technology can help provide the best patient care possible while helping to reduce fuel, maintenance, and insurance costs. More importantly, it can help you dispatch the closest vehicle to an emergency situation, saving valuable time.

Increase Productivity, Efficiency, and Accountability

The solutions provided in our Encore suite of tools can help improve the efficiencies of any fleet operation. Our high-performance GPS tracking devices, combined with Wireless Forms, can increase visibility and productivity in the daily activities of fleet vehicles. They can allow you to:

  • Identify locations of fleet vehicles or cargo
  • Review idle and stop times
  • Expedite dispatching
  • Improve fleet routing efficiency
  • Reduce theft of high-value assets
  • Ensure equipment is located at the job site
  • Send paperless forms from the field to the office
  • Track trends to make better future business decisions

Have any questions on how Actsoft can help you?

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12.11
2019

Shipping During the Holiday Season and Actsoft Solutions

In 2017, UPS estimated that they’d be shipping nearly 750 million packages during the course of the entire holiday season. This year, that number isn’t likely to drop. With a steadily increasing number of gifts being given around Christmastime, companies that are in charge of package transportation must use technology and precision to ensure that there are as few delivery hiccups as possible.

At Actsoft, we engineer digital solutions that help streamline operations for companies in industries like transportation for both the driver and the administrator. By making things easier for all employees involved in the shipping process, our solutions help delivery businesses maintain efficiency, even during their busiest quarters of the year. Two applications in particular that we offer are essential for transportation companies: ELD and GPS Tracking.

Powered by VisTracks, our Electronic Logging Device (ELD) solution enables delivery drivers to focus strictly on safe and efficient driving by automatically logging their active time behind the wheel. Rather than having to manually fill out nationally mandated forms for Hours of Service (HOS), semi-truck operators can reach their destinations as quickly and safely as possible with instant documentation preventing their attention from being diverted toward cumbersome paperwork tasks. Information about rest compliance that’s automatically logged on a driver-by-driver basis is readily available to administrators and can help reduce their business’s potential to incur regulatory fines.

On the administrative side, our solutions’ GPS Tracking feature enables location positioning to help keep cargo and trucks safe, even if they become separated from one another. Track semi-truck trailers, the vehicles themselves, and even employees during working hours with accuracy from our software’s live view map. Monitoring all mobile operations via GPS technology helps keep fuel usage optimized, package containers secure, and drivers accountable.

With the power of Actsoft solutions, transportation businesses can maintain ultimate control on their operations. Cut costs for your delivery company and keep efficiency high throughout the frenzied pace of the holiday season using our mobile management software.

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06.11
2019

Truck Safety: Tips and Tools to Promote Good Driving Habits

As the amount of freight transportation activity increases, so do the chances of traffic accidents. Today, trucks carry the majority of freight, about 65 percent, from the United States into Canada and Mexico. With all this movement, there are bound to be accidents. But how many are preventable? What, if anything, can companies do to curb bad driving habits? Experts agree that implementing a proactive program in the workplace is a crucial factor in mitigating traffic incidents. Before we explore possible incentives employers can provide to promote safe driving, let’s look at what commercial truck drivers can do when they get behind the wheel.

  • Get plenty of rest before driving.
    Eat well and stay fit. Driver fatigue and lack of attention can significantly increase your risk of a crash.
  • Slow down in work zones.
    Stay alert. Almost one-third of work zone fatal crashes involve large trucks. Most of these crashes occur during the day. Take your time going through work zones, give yourself plenty of room, and expect the unexpected.
  •  Be aware of your “No Zone.”
    Other drivers may not be aware of the size of your blind spots. One-third of all crashes between large trucks and cars take place in the No-Zone areas around a truck. Adjust your mirrors and be vigilant in watching out for vehicles.
  • Always keep your distance.
    Leave enough space between you and the vehicle in front of you. In rear-end collisions, regardless of the situation, if you hit someone from behind, you are considered at fault. Large trucks, given their mass, have much greater stopping distances than 4-wheelers. Take advantage of your driving height and anticipate hard braking situations.
  • Always maintain your vehicle.
    It can save your life. Inspect your vehicle before each trip and check your brakes regularly. Brake defects are the most frequently cited out-of-service inspection violation. Learn how to inspect your brakes, identify safety defects, and get them repaired before risking your life and the lives of others.
  • Drive defensively.
    Avoid aggressive drivers and maintain a safe speed. Two-thirds of all traffic fatalities may be caused by aggressive driving behaviors. The only thing excessive speed increases is your chance for a crash.
  • Always fasten your seatbelt.
    Buckle up for safety and vehicle control. If you are in a crash, a seat belt will save your life. It will keep you in your seat and allow for you to maintain control of your truck. Increasing seat belt use is still the single most effective thing we can do to save lives and reduce injuries on our roadways.

Keeping Track of Your Drivers: How You Can Help?
Now that you know what your drivers should do, how do you know that they’re practicing good driver behavior throughout their shifts? From minor collisions to major accidents, your business depends on safe, conscientious drivers who will mitigate risk and represent your business with integrity. Actsoft offers incredible, affordable, and reliable software solutions for tracking and monitoring driver behavior. Through detailed reports (which you control the frequency of, from daily to monthly to ad hoc and more), you’ll get a full picture of your drivers. Some of the things you can monitor are:

  • Speed
  • Rapid acceleration and deceleration
  • Arrival and departure times

You may also receive vehicle maintenance reminders and alerts informing you when drivers are in restricted or unauthorized areas. This is especially useful when the law prohibits certain freight from entering certain areas, such as neighborhoods and school zones.

If you’re ready to take a step toward a safe, low-risk approach to vehicle management, then give us a call! We can help you choose solutions right for your needs and budget.

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