05.14
2018

How Missed Workflow Steps Affect Your Bottom Line

What happens when a logistical connection between a company’s administrative team and its mobile workforce is broken during the course of a job’s progress?

Usually, smaller instances of communicative disconnect like this between management and employees result in nothing but mere inconveniences to the deadline of a project. However, missed steps in workflows can add up insurmountably over time, and ones that occur at especially non-ideal times can end up wreaking havoc on a job’s timeline and long-term goals.

Actsoft engineers smart solutions designed to help businesses with a mobile workforce alleviate many of the common pain points associated with effectively managing dispersed teams and assets. Our powerful tools aid in fostering intertwined, contemporary workforces that are ultra-connected and communicate well internally.

Jeffrey Gatt, Actsoft’s chief financial officer, knows firsthand the positive impacts that strong communication paths and improved collaboration can have on the success of an organization’s budget and various objectives. The implications of making both of these a business priority can save companies time and money in crucial situations.

“Any time you have efficiencies and standardizations in process, you can’t help but improve a bottom line,” said Gatt. “When you collaborate, you’re bringing in multiple viewpoints, and gaining valuable ideas from different areas.”

The kaleidoscope of applications that Actsoft creates can help businesses achieve these protocols that actively assist in optimizing workforce productivity. Aspects of our solutions like Wireless Forms remove paper from the equation when it comes to the completion and submission of work documents, helping to prevent discrepancies with information flows. Form Workflows is one of the latest enhancements to Wireless Forms, and is a powerful new feature that enables team members to work more closely together on filling out digital documents via seamless wireless handoffs.

Don’t let breaks in communication negatively affect your business’s bottom line and time management. Allow Actsoft to help your company create harmonious internal connectivity, reduce instances of missed workflows, and meet operational objectives today.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

 

04.12
2018

Workflow Checks and Construction-Site Safety

Last week in St. Petersburg, a bustling city just south of Actsoft’s home base in Tampa, a giant crane — roughly ten stories tall — tasked with hauling heavy loads of construction material, toppled to the ground. It narrowly missed at least one worker on the ground by just a few feet, while many others scrambled for safety. Thankfully there were no serious injuries reported. The mishap took place at the site of the future St. Petersburg Police Department headquarters and was apparently the result of the crane operator attempting to move too much weight at once.

A different crane crashed to its side earlier this year in Austin, Texas, while attempting to lift a large concrete slab. In this case, one of the chains attached to the wall appeared to snap, setting forth a series of events that left the large piece of equipment laying horizontal on the ground. (Again, there were fortunately no serious injuries.)

Naturally, it’s always in everyone’s best interest to avoid any type of mishap. That goes without saying. But construction sites are prime spots for them to happen. There’s a lot of large equipment, generally many people engaged in a lot of different projects, and plenty of interference from the elements, among other factors. So it’s in everyone’s best interest to not only be prepared to shift gears in the event that something does happen, but to take all the proper precautions ahead of time, and putting procedures into place that can help prevent disasters before they happen.

That’s where Actsoft’s tools can come into play. For example, crews can use Wireless Forms to help guarantee all necessary steps are complete before advancing to the next stage of any project. And with the new Form Workflows feature, a single form can be digitally passed from one worker to the next, just as projects tend to pass through many hands; if a step is inadvertently missed, or something isn’t up to snuff, the form can be bounced back to make sure each action is properly completed.

Take the recent incident in St. Pete. While local news reports cited user error for the crane tipping, what if a daily reminder (via checklist) could have helped prevent too much cargo from being lifted inappropriately? There were no injuries, but there very easily could have been. Plus, think of the time lost, and the expense, that came from what turned out to be an easily avoidable mistake. (Not to mention, the trauma from those involved in the experience itself.)

Proper checks and balances are what keep a business running smoothly. With systems in place to maintain standard operating procedures, things run a lot more efficiently and safely. And because of that, at the end of the day, all parties involved benefit.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

 

03.02
2018

Ancient Greek Artifacts and Construction Delays

For more than a decade, construction crews have tunneled away in Thessaloniki, an ancient Greek city steeped with history. The painstaking project will eventually yield an expanded, modern metro system to whisk residents and tourists alike throughout a series of underground tunnels. But, with the entire city being a veritable excavation site, this project is an exceptionally massive undertaking, with crews having to tread lightly as myriad archaeological discoveries are made along the way.

To date, more than 300,000 artifacts have surfaced during excavations in the city. The latest came this week, as construction crews worked near the Hagia Sophia, an eighth-century church constructed in the likeness of the Istanbul church of the same nameA headless statue of Aphrodite — the Greek goddess of love and beauty — was unearthed, along with a well-preserved fourth-century floor mosaic.

In a destination like Thessaloniki, a region rife with still-undiscovered ancient goodies waiting to be found, regular construction delays were anticipated from the start — particularly in the wake of sister city Athens’ metro installation ahead of the 2004 Summer Olympics. But knowing that there are likely to be delays and then confronting the actual roadblocks as they arise are two entirely different things.

Because of this, construction work in particular requires an incredible amount of foresight and, more importantly, a heavy dose of flexibility. Crews need to be cognizant of the fact that project timetables are, in effect, well-educated guesses and, when the unexpected arises, they need to be ready and willing to make adjustments and keep pressing forward as quickly, efficiently, and safely as possible.

Actsoft’s solutions are ideal for keeping construction projects — unanticipated changes and all — as on track as possible, so you’re better equipped to make that goal and move on to the next assignment on time.

As unforeseen tasks arise, supervisors can use our software to quickly message individuals or entire groups as needed, to stop or detour work. They can then easily dispatch new work orders to appropriate crew members, determining assignments based on actual real-time availability. Plus, with these additional work orders being drafted digitally, there’s no concern about paperwork being lost in the shuffle. Administrators can see where each assignment is at any given time, thanks to near real-time status changes and mobile connectivity to the cloud.

GPS tracking on equipment pinpoints the location of any vital machinery that may need to be commandeered in order to rectify whatever barricade manifests, with alerts set up to assure that these tools stay within a certain, customizable radius (geofence) as needed, and don’t wind up going missing, resulting in further delays. Once the surprise project is complete, those alerts can be removed and the equipment released to the next most-needed area.

And our newest feature, Form Workflows, streamlines the process of completing tasks that need input from multiple staffers, including supervisor approvals of fulfilled assignments. Available to top-tier members, each Forms page can be set up so that they are assigned to one of a predetermined list of users as the project moves ahead. If something is missing or wasn’t done correctly, a user can reject an assignment and kick it back to the previous person to make adjustments.

So as you wend your way along various avenues to maximize your construction company’s course of actions when confronted with a headless Athena, consider the ways Actsoft can best help you reach your final destination with as few bumps as possible.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar