09.04
2019

Trucking Troubles: Two Major Fleet Hurdles and How to Handle Them

Every year, the trucking industry faces the same problems which can pose huge threats to business if they’re not tackled properly. From ever-changing regulations to unpredictable fuel prices, there are a wide variety of factors fleet owners must deal with on a day-to-day basis, leaving less time to grow business.

First, let’s take a look at the most common stumbling blocks for fleets today:

  1. Fuel price volatility
  2. Driver safety

Fuel Price Volatility
According to The Gazette, America’s 2.2 million freight trucks get about six miles per gallon on average hauling cargo, which can amount to $500 per day or more. Depending on the driver’s speeding habits, that cost can rise significantly.

The U.S. Energy Information Administration projects that total world consumption of marketed energy is expected to increase by 44 percent from 2006 to 2030. Because of decreases in spare oil production capacity, there’s no way to make up for sudden supply gaps or more demand, which drives the price up. This situation is further complicated when you factor in the problems of political instability in oil-rich countries.

Because fleet owners have no control over the cost of fuel, they must rely on other means to save money on fuel, such as driver behavior, route optimization, idling reports, and GPS tracking.

The average long-haul truck travels 4,000 miles a week, so even small reductions in fuel consumption can amount to a lot of cash saved by year’s end. By changing driving habits, like slowing speeds down by 10mph, will boost fuel mileage by a mile per gallon or more. This is a huge gain in savings for trucks that are getting six miles per gallon hauling heavy cargo.

Idling is another gas hog, as it uses about a gallon of diesel per hour. If your driver is letting the truck run while he drinks coffee and reads the paper versus turning it off to go inside a restaurant for that time, fleet owners are looking at an expensive cup of coffee.

Saving fuel (and money) is as easy as using basic devices and software that can monitor driver behavior, such as speed, idling, and even where they’re at in near real-time. These reports are emailed immediately, or as often as a manager chooses, so businesses can have a clear picture of how much money is going out during the course of a day and where savings can be had.

Driver Safety
In 2016, there were approximately 475,000 large truck and bus crashes. Of those, 3,864 were fatalities while 104,000 ended in injuries, according to the Federal Motor Carrier Safety Association (FMCSA). The estimated cost of all truck and bus crashes is estimated at about $100 billion per year.

  • The average cost of a large truck crash involving a fatality is $3.6 million per crash
  • A crash with injuries costs almost $335,000 per crash
  • The average cost of all large truck crashes is about $148,000 per crash

Not only are crashes devastating to victims, but they make enormous dents in a company’s bottom line. The worst part is, the majority of crashes are preventable. The majority of fatal crashes involving large trucks are attributed to speeding and driver fatigue. Thankfully, there are incredibly effective solutions to monitor and curb this behavior, giving fleet managers more control over what’s happening on the road.

Our easy-to-install tracking devices record driver speeds so you can make sure each employee is adhering to your standards. And ELDs monitor drivers’ hours, helping to assure that they don’t go over their legal time limit, thereby reducing ability for fatigue to factor in Both are crucial pieces of information in understanding how drivers are performing, and experts agree that making drivers accountable is an easy and powerful way to get better results on the road so there are fewer crashes, less costly citations, and reduced liability. By encouraging good driver behavior, there can even be a reduction in vehicular insurance, which is an easy way to cut costs and fatten up your earnings.

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07.31
2019

Employee Tracking: Big Brother or Smart Business

When it comes to the subject of tracking employees, many business owners get uneasy. They worry that they might create a “big brother” culture or send out the message that they don’t trust their employees. In turn, many workers feel that by being tracked, management doesn’t trust them or wants to micromanage their every move.

The simple response to these concerns is that the tool is not the problem, but how it’s used.

The ability to track vehicles, drivers, equipment, and cargo is one of the most significant shifts throughout all industries over the last several years. Let’s take a look at a few benefits of tracking.

Time-Saving
It makes scheduling deliveries and drivers easier. Office personnel can quickly see where all drivers are and also who’s clocked in and available to work (via mobile timekeeping) within seconds. This beats having to call various drivers, check traffic and routes, look at work schedules, and more to make dispatching happen.

With GPS-enabled features, route optimization is possible, saving drivers time and unnecessary fuel costs. Mobile timekeeping allows drivers and remote employees to clock in and out via their mobile devices. This eliminates having to go into an office, log into a computer, or call in.

Reduce Liability
With driver reports, management can see if drivers are speeding, hard braking or accelerating, and idling. This is crucial information because if your driver causes an accident, this can cost your company thousands or even millions depending on the severity. By understanding driver behavior, management can reward great driving or stop bad driving habits before they cause permanent damage.

Set up vehicle maintenance alerts so you know exactly when each vehicle in your fleet needs to be serviced.

Complying is easy with automated Hours of Service technology. Now you can account for your drivers’ schedules with an easy-to-use, economical solution that provides reliable information.

This is just a quick overview of how you can use tracking information to save your company money, reward good behavior, and curb bad habits before they ruin your reputation. Transparency is crucial in business as it helps everyone do their jobs effectively and intelligently. By letting your team know that tracking is in place to protect them as much as it is to protect the company as a whole (and, in turn, their livelihood), then most employees will view tracking as a benefit — and a way to show what a great job they’re doing when bonus time comes around.

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07.23
2019

What Great Leaders Know: Understanding Weakness Leads to Success

From legendary coaches to the best teachers, the strategy is always the same: Understand the team’s weaknesses. It’s easy to identify star players and focus on the moments of glory, but without assessing the big picture, your team will only perform at a fraction of its potential. This is especially true for companies who are dealing with many moving parts, including fleet-based operations who have dozens of drivers spread out across the city, state, or country.

Understanding what seems like minutiae — such as driver behavior, gas usage, and time management — may seem like an impossible undertaking; how can you possibly track all of these activities every day? And the more important question: Is it worth it? The answers are surprisingly simple. With hardware and software solutions from Actsoft, your tracking is automated and reports are automatically compiled and sent to you as often as you need them. And the value is in the numbers. Most companies save thousands each month by monitoring fuel usage and route efficiency.

Actsoft, the maker of a suite of tools for remote management, puts all of the fleet information together on one platform to give our customers the power and knowledge to be able to make key strategic decisions.

With high-performance GPS-tracking devices and software like Encore, you can find the strengths and weaknesses of your entire driving team. Now you can accurately fine-tune performance, cut down on waste, and reduce liability.

Some of the key features include understanding driver behavior. By monitoring various aspects of driving habits — everything from speeding to fast braking — you can get a clear picture of your company’s health in that area. If you have several drivers who are in the habit of speeding and braking late, not only does your accident risk spike but so does your fuel costs and vehicle maintenance.

Likewise, if you have drivers who stay within the pre-set perimeters, stay within speed limits, and don’t idle, you can count that aspect of your business as healthy and a model for other areas. This allows you to re-focus your energy on departments that aren’t functioning as well.

Moreover, a workplace that rewards great performance is one that usually has less turnover and overall better ratings in employee satisfaction.

By using a mobile solution like Encore, which can be accessed on any smart device, you’re taking charge of what happens outside of your office walls. With a wide variety of additional features, you can choose from allowing mobile timekeeping and dispatching, giving you an upper hand on the competition. All this amounts to a healthy fleet that is driving responsibly, generating more revenue, and saving the company big bucks every year.

Have any questions on how Actsoft can help you?

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07.03
2019

Construction Season: How to Avoid Theft and Damage

With construction season underway, it’s not uncommon to see heavy machinery, trailers, and sundry other tools left unattended on construction sites. And while signs like “No Trespassing” and the like may deter mischievous teenagers, it’s not going to do anything to stop thieves who want to cash in on the opportunity you left them.

According to research, a knowledgeable thief can enter a site, load the equipment, and be off within ten minutes. However, anything more than that and most thieves will move on to the next score. Additionally, many construction companies don’t have a simple loss prevention plan, so it may be days before they notice that tools are missing. This can result in a lot of wasted time and effort trying to recover and replenish tools, not to mention the time taken away from work.

Here are a few tips that can help construction companies, along with any company that deals in expensive inventory, keep track of their goods, save time and money, and keep on schedule with their projects.

Plan, Prevent, and Save

Simple software solutions can help your employees keep track and manage equipment easily and even automatically — without much effort. The solutions that we provide include GPS-enabled software that allows you to track and trace equipment in near real-time. So if your backhoe is moved from a site, you will be alerted via text and receive up-to-date positioning so you can see exactly where your equipment is.

Keeping track of your equipment through routine inventory checks can also be helpful for knowing where your tools and assets are and what’s missing. You can scan right from your phone and import that information via solutions like Wireless Forms.

Maine.gov also offers these helpful tips in preventing crime and securing your property.

  • Implement a documented check-out and -in system for all tools and equipment.
  • Establish an “end of shift” security inspection protocol.
  • Make unscheduled visits to work sites, including at night, on weekends, and on holidays.
  • Lock and immobilize equipment during non-work hours.
  • Utilize basic key control and specialized locks. Locks should be placed on all vehicles, portable equipment, storage sheds, trailers, and utility bodies when not in use. Use only high-security locks: pick-resistant, case-hardened, or laminated steel. If a chain is required, it should be case-hardened and thick enough to prevent easy cutting.
  • Attach anti-theft devices, such as steering wheel locks, kill switches, tire and wheel/axle locks, locked hood side plates, and locking fuel caps.
  • Whenever it is practical, all operating levers, handles, etc. should be stored under securely locked covers or lids.
  • Lock and protect equipment with an alarm system.
  • Avoid storing equipment overnight at the work site whenever possible.
  • In high crime areas and where values warrant it, consider hiring a security guard or using a surveillance system.
  • Fences are a good form of perimeter protection. Exits and entrances should be kept to a minimum. If it is not possible to fence an entire site, consider partially fencing it, including trailer, equipment, and storage areas.
  • Good lighting is extremely effective in deterring criminal activities. Keep storage areas well lit and free of hiding places, such as shrubbery and trees. Consider using motion-detecting floodlights.
  • Contact the local police before starting a job. Ask them to include the job site in their patrols. Ask neighbors to report suspicious activities.

To Aid in Recovery

  • Double-stamp all tools, equipment, and attachments with an identification number, one conspicuous and one hidden.
  • Display warning signs that indicate identification and serial numbers are recorded.
  • Paint your equipment with bright, easily recognizable colors to identify them from a distance.
  • Use aerosol-applied Microtaggants, thermostat plastic coatings that contain coded pigments or metal particles.
  • Stencil the state’s logo or other identifying marks on equipment.
  • Take photographs of your high-value pieces; catalog these photos and update them as equipment is purchased and sold.
  • Consider equipping each piece of high-value equipment with tracking devices.

After a Loss

  • Secure the scene.
  • Make a prompt and thorough report to a police agency and to the Risk Management Division.
  • Send theft alerts to equipment distributors.
  • Check eBay and used-equipment sales for your equipment.

Have any questions on how Actsoft can help you?

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05.15
2019

How Asset Tracking Can Help Recover Stolen Goods

It’s unfortunate, but with the number of products that are moved by trucks daily, fleets have become targets for thieves. Especially for trucks that have highly valuable cargo, it’s essential to have protection against situations similar to what happened to Transvalue, Inc. on I-95 in North Carolina back in 2015.

Armed robbers took more than $4 million in gold from the drivers of Transvalue. After holding up the drivers, the robbers unloaded barrels filled with gold and made their getaway in a separate vehicle. Neither driver was able to get a good look of the burglars, who made off with the gold.

A year later, a suspect was arrested after a friend tipped off the FBI. But by this point, the gold was broken down and sold. However, there is a scenario where police would have been able to recover the stolen gold and return it to Transvalue.

If the containers holding all those valuable assets had tracking devices like the ones we provide, inconspicuously placed in the containers, the thieves would not have gone far. Using the live GPS tracking feature would have allowed Transvalue to communicate with police and track down the criminals almost immediately. It provides a mapped location of every one of your assets at any given time.

It’s sad that crime can be so unrelenting and that Transvalue will never recover the gold, though they are attempting asset seizure of all the lavish purchases the robbers made. Catching criminals like these are a big deterrent that can help stop future crimes from occurring. But the lesson learned here is that it’s important to take every measure possible to keep the safety of cargo in mind. Be glad it wasn’t your company who learned this lesson the hard way and get your assets on track.

Have any questions on how Actsoft can help you?

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01.09
2019

Commercial Motor Vehicle Medical Certificates

Commercial motor vehicle (CMV) drivers have long had to comply with various safety precautions to ensure they’re alert on the road during long drives and amid poor driving conditions. One of these mandates is a clean bill of health.

The National Registry of Medical Examiners was created to reduce highway accidents according to the Federal Motor Carrier Safety Administration (FMCSA). Requiring CMV drivers to have up-to-date medical certificates is based on various reports, such as National Transportation Safety Board (NTSB) crash investigations, which indicates that improper medical certification of CMV drivers with serious disqualifying medical conditions has directly contributed to fatal and injury crashes.

A school bus and truck collision in New Jersey illustrates the importance of certified medical examiners, according to the NTSB. The school bus driver involved in the crash received his medical certification in January 2012, before medical examiners were required to have training. The FMCSA had no regulatory authority over the examining doctor, there were no federal training or certification programs to ensure that examiners were familiar with the regulations, and there was no national registry of examiners. However, examiners were expected to exercise good medical judgment and carefully evaluate each person on whom they performed a physical examination (Herner, Smedvy, and Ysander 1966).

According to the investigation, in this case, the medical examiner, a chiropractor, never saw the school bus driver before and did not obtain medical records or consults from the driver’s primary care and specialist doctors. The extent to which the medical examiner verbally discussed the driver’s chronic low back pain and diagnosis of alcoholism (and alcohol abuse), which are underlying potentially disqualifying conditions, is not known. Moreover, it is unknown to what extent he discussed the prescription medications he was aware of, even though he wrote on the commercial driver’s license (CDL) form that they do not interfere with driving. Therefore, the NTSB concludes that the CDL medical examiner did not thoroughly evaluate the school bus driver for medical conditions that could have disqualified him from receiving a CDL. The NTSB also concludes that based on the school bus driver’s combination of medical conditions and use of multiple prescription medications, it is likely that he would not have been medically certified to drive a school bus if he had fully disclosed his medical history on the CDL medical certification.
While it’s impossible to know what a driver’s habits are on a daily basis, it’s crucial to put measures in place to ensure the safety of vehicles and passengers on roadways, as illustrated by the New Jersey crash.

Along with required medical examinations by now-certified medical examiners, as well as the newly passed Hours of Service legislation, there are other measures companies themselves can institute to ensure driver safety. GPS tracking has long been a popular tool to maintain watch of driver behavior — which would have been impossible pre-technology. Now, for pennies a day, fleet-based companies, or any business who uses drivers to deliver services or goods, can monitor a host of behaviors.

What can I monitor?

  • Driver speeds
  • Idling
  • Fast braking
  • Travel outside of authorized areas
  • Rapid acceleration

Each of these behaviors can be set up to alert managers and office personnel so that a driver can be notified that they are breaking a rule and must modify their behavior before an accident or other liability happens. Moreover, weekly or monthly reports can be created to get a snapshot of driver activity, to compare behavior from month-to-month or to compare drivers with each other.

Have any questions on how Actsoft can help you?

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11.13
2018

The Benefits of Integrated Technology

The businesses of today rely on technology to power their workforces, especially if they’re mobile. Without solutions for managing remote operations, it’s difficult for companies to optimize efficiency and maintain a competitive advantage over other organizations in their industry. The problem, however, lies in the fact that these businesses often times use multiple different applications to handle their various inefficiencies. In doing so, they can end up paying much more for a laundry list of different software licenses, and still not have the same kind of control that a single, end-to-end business application would provide them with. Instead of buying a wireless forms solution, a tracking solution, a dispatching solution, and a timekeeping solution, why not just acquire one that includes all four, plus even more tools to make your business thrive?

At Actsoft, we realize that today’s companies need solutions that don’t add more guesswork and unnecessary costs to their daily processes. That’s why we’ve created Encore, our flagship application for data collection and business management. With Encore, you’ll be able to seamlessly integrate your remote staff’s mobile business devices with your organization’s desktops, and manage from the convenience of an all-in-one solution. Reap benefits like these as a result of integrating your business’s technology, through our most intuitive application’s potential.

Stronger Connectivity

Integration naturally bridges gaps in communication, making connecting with your team easier than ever to do. Encore’s Dispatching and Messaging features provide a seamless environment for effective, on the fly communication, and establish links between the handsets of mobile employees and your office’s backend systems. Save time and money by efficiently rerouting staff as need be, and getting crucial instructions to them quickly.

Accessibility

What more could your business accomplish if it had nearly instant, yet secure access to the valuable data it’s gathered from the field? Integrating technology allows your mobile operations to succeed, and provides your home base with all of the information it requires more efficiently. Wireless Forms on Encore lets you easily create digital copies of all of your business’s most important documents, and enables your employees to submit forms from the field. In doing this, supervisors have faster access to analytics, and can make data-driven decisions for saving revenue, and smarter resource allocation.

Consolidation

Reduce the amount of different solutions your business uses with Encore. As an all-in-one application, it can help your company save, centralize its information, and simplify the ways that it manages. Learn more about how Encore can help you integrate and enhance your business today.

Have any questions on how Actsoft can help you?

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11.07
2018

Where’s Waldo? Four Reasons Why Tracking Time Is Important

Most of us are familiar with the children’s book series “Where’s Waldo?” wherein the object of the game is to find the titular character hidden among a vibrant backdrop. Now, assuming Waldo is a working member of society, his penchant for getting lost begs the question, “How does that affect his employer?” If Waldo is on the clock every time he gets lost, it goes without question that he is hurting his employer’s bottom line. What are some reasons Waldo’s employer should actively track his time?

Understanding Employee Utilization and Capacity
While Waldo remains lost while clocked in at work, he is accomplishing none of his workload for that day. Without accomplishing any jobs, Waldo’s maximum capacity for work remains unable to be determined. The absence of these measurements creates difficulty for Waldo’s employers as they try to measure where their company is and if there is room for growth.

Accurately Forecasting and Benchmarking
Companies need to be able to estimate how long it will take an employee to complete a single job. With Waldo always missing on the clock, his employer cannot determine how much time he needs to complete a task. Without this estimate, Waldo’s employer is unable to establish an accurate forecast or estimate that ensures they are achieving the maximum profitability for the job.

Can I Hire?
Waldo’s shenanigans prevent his employer from knowing whether they can hire additional employees or not. If Waldo accomplishes one job during his eight-hour workday and then gets lost on the clock, his employer will maintain that he can only get one work order done a day. This may not allow the level of productivity necessary for his employer to bring on a new hire.

Reviewing Performance
With the data from Waldo’s cost as an employee, his employer can conduct an objective performance review. Without sufficient data, Waldo’s employer cannot properly navigate the waters concerning Waldo’s performance, unable to decide whether to terminate Waldo or hire an additional employee to mitigate the workload.

While Waldo’s disregard for following cardinal directions can indeed hamper a business, there exist solutions to this problem. Actsoft provides a platform that ensures Waldo’s time is effectively utilized in completing the tasks he is assigned. Timekeeping becomes simple for Waldo as it becomes available while he is operating remotely, clearing up confusion on whether or not he is at a job site while he is on the clock. Combined with a location stamp taken at the time of each time punch, Waldo’s employers are granted incredible visibility of their employee. The question, “Where’s Waldo?” is given an answer when using our solution and it is, “He’s at work.”

Have any questions on how Actsoft can help you?

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10.26
2018

How Fuel Efficiency Can Affect Your Bottom Line

When it comes to gas prices, unpredictability is an inevitability. Any number of factors can have a direct impact on the cost, causing it to dip or increase without much warning. Because of this, it’s important for fleet-based business owners to pay careful attention to the amount of fuel their drivers are consuming while behind the company wheel.

Of course, it doesn’t matter whether the cost per gallon is at an all-time low or skyrocketed to an all-time high; you should always be mandating that your drivers follow safe, efficient driving practices since, regardless of what the actual price is, you’ll be saving money. But it is especially important as gas prices are on the rise, since burning needlessly through excessive fuel also burns right through your bottom line on a much larger level.

This year, the current average cost for regular gas, according to AAA, is $2.84 per gallon, an increase of about $.36 from this time last year. This may not sound like a huge amount of money, but it adds up quickly. Let’s say you have a fleet of 10 light trucks in your business. According to the U.S. Department of Energy, the national average distance traveled by this type of vehicle is 11,712 miles per year. Add that to statistics from the Bureau of Transportation, which says these vehicles average about 22 miles per gallon. So that means, at the time this post was published, a business with a fleet of 10 light trucks spends an average of $15,119 each year, just on fuel alone.

Compare that to the price of gas in 2017, which was $2.46. If you’re running your business exactly the same this year as you did last year, you’re spending an additional $2,023 on fuel. If your fleet is fueled by diesel, the cost is even higher, since the cost per gallon rose by $.56 in the last year, and those trucks tend to travel significantly more miles per year.

All this being said, there are things that you can do to help make the most of the fuel you’re pumping into your fleet. Our software provides top-notch monitoring to help your drivers reduce the amount of fuel burned needlessly due to careless behavior.

Business owners can set up alerts to be informed whenever vehicles of theirs are left idling for an excessive amount of time. (That amount of time is determined by you.) If you leave your vehicle idling for 15 minutes, you’ve burned through about a quarter gallon of gas, just from standing still! Truth be told, if you know you’re going to be idling for more than 10 seconds, you’re better off killing the engine completely and restarting when you’re ready to drive again, since that uses significantly less fuel.

Additionally, vehicle tracking lets dispatchers back at the home office view drivers’ exact locations, plus review live traffic updates, so when new job orders come in, they can assign them to the worker that makes the most sense, and help them plan the most efficient route.

While you’ll never be able to control the dips and spikes in fuel cost, the one thing you can control is how you consume this necessary resource. Taking a few small steps to curtail waste as much as possible can have a dramatic impact on your bottom line, helping to make sure as much money as possible is staying where it should be: in your bank account.

Have any questions on how Actsoft can help you?

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10.18
2018

Superheroes, Assets, and the Benefits of Tracking

In the last couple of weeks, fall premieres began to steadily flood into television sets around the country. After months of agonizing — that may be too strong of a word, but just go with it, okay? — over the futures of beloved characters in the wake of season finale cliffhangers, we’re finally able to move forward with plotlines and find out what happens next. And not a moment too soon.

As a big fan of superhero shows, I was especially excited to see the return of some of my favorites on the CW network, learning what was to become of some of my beloved characters on shows like Supergirl, The Flash, and Arrow.

While each show has its own plotline, they are part of the same universe, allowing for some crossing over, which is always exciting. But another thing that each has in common is that the hero has a loyal team that keeps watch over them from the home base. Thanks to tracking devices and the ability to communicate with each hero instantly, they’re able to monitor, say, Supergirl’s exact location in National City as she’s out and about delivering justice to the bad guys. This ability to track in near real-time helps to make sure our heroes are kept as safe as possible while out in the field and, when something goes wrong, the people back at home are alerted so they can respond accordingly.

When you stop to think about it, this process isn’t all that unlike the way Actsoft helps companies monitor their precious assets. Take, for example, a construction site. More often than not, these types of projects last for months, if not years, and involve a lot of heavy equipment. It’s counterproductive for a crew to have to haul everything to and from the site each day; it would result in a lot of wasted time, which translates to wasted money.

Because of this, that equipment is most often kept at job sites overnight, and oftentimes unguarded. By simply installing one of our asset trackers to your costly equipment, you can rest easy knowing that it’s staying right where it should. In the event that someone attempts to mess with it during off hours, you’ll be sent an alert just like Team Arrow is whenever the man in green is in trouble. These alerts, sent in near real-time, can be all that stands between your equipment’s safety and you being out thousands of dollars due to theft.

What constitutes “messing with” your assets? The versatility of our software allows you to set up those parameters specific to your needs and desires. It could be any movement whatsoever during certain hours. Or you could set alerts to sound if anything leaves your custom geofenced area, no matter the time of day. You’re in complete control, here, so it’s entirely up to you.

Our asset tracking solutions aren’t just limited to construction sites. No matter what type of equipment you have — big or small — and whichever industry you may be in, the ability to see exactly where your valuable gear is at any given time provides the kind of peace of mind any busy business owner would find comforting.

Whether it’s a superhero saving yet another day, a construction crew erecting a new building, or any of the myriad other industries out there, reliable tracking helps you to safeguard what’s most important to you.

Have any questions on how Actsoft can help you?

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