10.08
2019

How Actsoft Solutions Help Improve Your Bottom Line

With every new innovation we add to our solutions, we’re continuing to make things easier, more efficient, and more connected for your business. And all three of these aspects working together result in a major boost to your company’s bottom line annually, with reductions in costs such as:

Fuel

Managing a cost-conscious workforce isn’t exactly simple, but it’s easier to do with GPS Tracking. Our solutions provide near real-time updates on your fleet vehicles’ activities, allowing you to be notified of any instances of excessive idling or speeding by your drivers. Equipping your vehicles with devices like the Geotab GO9 also remains a great way to integrate Encore, our flagship solution, with intuitive hardware that provides diverse insight on how your vehicles are routinely being operated. When it comes to fleet management, use this tandem of software and hardmount technology to identify and curb costly practices your mobile employees may be unintentionally conducting.

Paper

Antiquated processes like filling out paper documents and manually delivering them can be largely eliminated with Wireless Forms. Our applications provide the tools you need to go completely digital with all of your company’s documentation, helping to reduce potential costs associated with paper usage like errors from manual data entry, high purchasing expenses, and time spent driving paperwork back to the office.

Overtime

Actsoft’s Timekeeping feature gives businesses like yours the ability to clamp down on unnecessary overtime payouts with mobile time-punches. Your remote employees can clock in and out using a smartphone or tablet from our Encore solution’s single integrated portal, allowing them to track start and stop times while working with greater accuracy. Over the course of weeks and years, all those saved minutes from more accurate time-punches can have a sustainable positive impact on your company’s bottom line.

To find out more about how our solutions can help carve a path to savings for your workforce, check out our interactive return on investment calculator here, or schedule a demo today to gain an in-depth look at what our applications can do.

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09.23
2019

Practical Uses for Form Workflows

As one of the most dynamic tools that our Wireless Forms feature has to offer, Form Workflows* is an essential way for companies using our solutions to streamline their documentation processes. This is done through employees digitally sending incomplete forms from one mobile device to the next, allowing them to fill out any relevant information in a seamless chain of command. In addition to helping your staff save time, Form Workflows can also help enhance the accuracy of your documents’ data, as well as allow you to implement authorization processes for submitted forms. Personnel who have greater permissions are able to reject and send back an electronic document once it’s been submitted to them to the previous user if there are certain portions missing or if the data is incorrect. Here are a few practical ways that Form Workflows can be used in three different industries:

Construction

A construction company can rely on Form Workflows to track the near real-time progress of their building projects with documentation routing. As certain aspects of a project gradually become finished, the teams that were responsible for their completion can fill in details about the construction site’s timeline and send them back wirelessly for management at the home office to review.

Healthcare

For healthcare organizations, monitoring medical services delivered remains key for quality control and verification purposes. Using Form Workflows, these companies can store and transmit data back to headquarters in a highly secure environment, giving individuals on their administrative teams extra abilities to sign off on and evaluate details about conducted patient visits.

Transportation

Moving cargo is easier to do by using Form Workflows to help trace vehicle stops and shipment statuses. Truck drivers who are taking goods from the warehouse to the airport for worldwide distribution can use a tandem of Form Workflows and Signature Capture to ensure that deliveries are successfully handed off. As a result, customer service can remain optimized, as increasingly efficient workflow tracking provides more realistic package arrival times for the clients awaiting them.

Find out more about how Form Workflows can help your organization implement accuracy checklists, save your company time and money, and improve its service levels to customers today.

*Form Workflows is a feature exclusively available to users of Encore’s Ultimate tier.

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08.13
2019

What a Company Mission Statement Should Accomplish

As we’ve discussed in previous posts, effective communication is essential to success in the world of business. How your message comes across to both prospective customers and your internal team alike matters, and perhaps one of the best ways to send a powerful and meaningful one to all is through a thoughtful mission statement that sticks. Your organization’s mission statement should:

Unite the company toward a common goal

One crucial benefit of a good mission statement is its ability to get everyone on the same page internally. The primary purpose of your organization should be carefully reflected in the diction used within the statement, and it should also be readily available to employees, especially those who interact with customers on a daily basis. Another important thing to do is to welcome feedback from all of your staff regarding the message. This helps to ensure that everyone is onboard, ready to start collectively moving in the direction that company leadership has outlined. Requesting input can even foster more effective collaboration amongst your personnel once the statement’s concept has been established.

Provide an accurate, professional description of your corporate identity to customers

Start with an identification process that considers everything your organization does, and then try to whittle it down into a few simple statements. What is your corporate identity? Asking this question first can help your team pinpoint the sheer scope of everything your company hopes to provide to its customers, and then find greater clarity when going about formulating the best way to convey that to them.

Express the values that your organization upholds in a concise but powerful manner

Above anything else, make sure your team’s mission statement encompasses your business’s key principles and ethics points. However, try to keep brevity and consistency in mind when beginning to compose the statement, especially when including your company’s values. Too many words or unrelated ideas can be confusing, defeating the purpose of having a mission statement in the first place. Lastly, verify that the message passes compliance with any and all branding guidelines as a final litmus test before publishing. With these tips in mind, feel free to craft a renewed mission statement that offers a fresh new perspective and refocused company vision for your team heading into the second half of the year.

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07.09
2019

Our Purpose at Actsoft

At Actsoft, our purpose is to do more than just create and support innovative business software. Our solutions are designed to help deliver the most possible return on investment to your company, giving it new ways to learn more about its field operations. By bringing your workforce’s various aspects closer together, Actsoft applications help connect, enhance, and organize how you can coordinate your mobile employees.

In addition to improving workforce management, our solutions collect and report useful data about how your employees are performing their jobs away from the office. With detailed reports that can be scheduled or produced at will, administrators can see intuitive graphs about driving behaviors and time spent at job sites to fine-tune their business practices.

“Actsoft’s purpose is to help businesses run more efficiently, productively, and profitably by leveraging our software solutions,” said Kevin Thigpen, Actsoft’s chief operating officer. “We empower customers by providing them with information on a near real-time basis, allowing them to proactively make business decisions that are more informed.”

The capability to run reports on the fly is one of the most powerful features that our products offer. Managers within a company can receive near real-time analytics about how things are going in the field, enabling them to craft better strategies during time-crucial situations. This feature ultimately adds an extra element of versatility to a workforce, providing additional ways to save in the process.

All of our solutions’ intuitive features work together to increase potential for organizations of any size. This defines our vision for our customers: to help them grow their businesses through greater savings, better communication, and stronger insight.

“We hope to build solutions that help customers evolve their business using the latest and greatest technology,” said Thigpen. “Our software delivers value through the vital information it collects and provides to our customers daily.”

Have any questions on how Actsoft can help you?

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06.18
2019

Ways to Enhance Your Company’s Brand

One of the most effective ways to increase customer loyalty is to focus on enhancing your organization’s brand. However, developing a powerful name in your respective market can be challenging to do when you’re just starting out, and even once your company has achieved this, it’s still a constant process to maintain.

Every aspect of your business should be optimized to help you effectively address the needs of your customers. Here are a few tips to help your company do just that, and craft a sterling brand at the same time.

Redefine your company’s mission

If it’s been a while since your organization has realigned its focus and business strategy, you may want to think about giving it some attention. As the market is constantly changing, it’s important to take note of any changes in interest by your target customer base, and tailor your business practices to meet their new needs. Redefining goals also helps to unify your team and give them a clearer understanding of what new strategies they can implement to better address customer requests.

Focus on timely and attentive customer care

Build a brand backed by an excellent reputation to foster repeat business. Delivering timely, attentive service remains one of the best ways to retain customer loyalty, garner new opportunities, and build up a quality standing in the market, so make sure that the positive experiences of your clientele are highly emphasized. Highlighting these will allow your company to generate a brand that has the wellbeing of customers as its top priority.

Consider a brand makeover

If your business’s logos, color schemes, or overall visual representations to customers are outdated, you could be falling behind your competition. Brand makeovers serve as adaptations to the marketplace of the 21st century; stay relevant by ensuring that your organization’s appearance reflects both modernity and reliability to its prospective customers.

Just like these tips can help you enhance your company’s brand, Actsoft solutions can assist your organization with increasing its performance. You can even customize your Actsoft application to include attributes of your brand such as updated logos and color palettes to truly drive home your message. Use our solutions today to improve punctuality, efficiency, and productivity across your entire workforce, boosting the potency of your brand in the process.

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03.27
2019

Actsoft and HIPAA Compliance

Actsoft is pleased to announce its compliance with the Health Insurance Portability and Accountability Act (HIPAA). We’ve realized the need that organizations in the healthcare industry have to keep sensitive health information secure; in turn, our company has taken steps to ensure that we are able to provide a solution that’s tailored to their necessities.

By enhancing our security levels even more and having our dedicated team of employees undergo extensive training on HIPAA requirements, organizations can rest assured that we’re able to effectively help them keep the Personal Health Information (PHI) of their patients safe. While our solutions have always been able to help businesses of nearly any industry increase their efficiency and productivity, we will soon be able to assist healthcare companies in particular better than ever with Electronic Visit Verification (EVV) and encrypted PHI storage.

The milestone of becoming HIPAA-compliant is a huge step into the future for our organization and is just one of the many goals we’ve accomplished during the process of fulfilling our team’s vision for 2019. Stay tuned for specific launch dates regarding our line of HIPAA-compliant solutions for businesses in the healthcare industry.

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01.15
2019

The Importance of Creating a Budget

Whether it’s in business or personal finance, the importance of budgeting can’t be understated. Out of control spending can derail finances for anyone, and companies that successfully keep their bottom lines in check are able to hire more employees, gain larger market share, and most importantly, avoid bankruptcy. Here’s a few tips on how to implement an effective corporate spending plan.

Sticking to a flexible plan

When formulating a budget, it’s important to avoid rigidity. While any spending plan has to involve some level of structure, a strict, no-exceptions-allowed plan can actually end up doing more harm than good, because it can be impossible to stick to. Always try to maximize the gap between your business’s cost of operations and the cash flow being brought in, but as more revenue is generated, feel free to scale up and spend more when necessary. With that being said, be sure to confirm that there’s more than enough profits to back up the expansion of your budget’s parameters before doing so.

Preparing for the unexpected

Any business will have unforeseen expenses come up at one point or another. However, the key differentiator between a financially smart business and one that’s lacking is in the preparations. Things that break in the office and deadline shifts requiring overtime are just a couple of examples of unexpected costs that may arise, and leaving room in your company’s budget for things like these eliminates the anxiety associated with scraping together sufficient funds to deal with them.

Keeping costs low

Don’t cut corners on expenses to the point where your business would suffer, but still look for ways to reduce spending wherever possible. By acquiring an Actsoft business solution, you can gain return on investment by creating new strategies to slash operational costs. For example, our Timekeeping feature allows your business to reduce unnecessary overtime, and accurately manage employee timecards. Wireless Forms is another application of ours that can allow you to save more through smartphone-to-desktop integration. Digitize budget proposals and any other company documents to eliminate paper expenses, unnecessary waste, and processing delays using this tool.

By putting in place a flexible but effective budget, your business can continue to thrive by remaining in control of its bottom line. To create new ways for your organization to retain more of its profits, use the power of our business solutions, and lower your team’s cost of operations.

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12.18
2018

Optimizing Your Fantasy Football Team for the Playoffs

If your fantasy football team is fortunate enough to still be relevant this time of year, consider yourself blessed. Maybe you’ve been combing through every last shred of fantasy football advice you can find, scouring the waiver wire for players that can give your team the competitive edge it needs. Or, maybe you’ve barely paid attention to it and have somehow lucked your way into the postseason. Regardless, it’s a privilege to be one of the final teams left standing, no matter if there’s a cash prize or simply water cooler bragging rights to be had for winning.

As obvious as it sounds, having an optimized roster for the fantasy football postseason will put your team in the best possible situation to come away with a win. Don’t overcomplicate or overthink your starter choices, and make sure you’re closely monitoring the injury reports. There’s nothing worse than one of your players potentially registering a zero when all the chips are on the line. Also, when choosing your championship roster, analytics can help, but I’ll always be a firm believer in going with the safe option: sticking with whatever lineup you’ve been able to most consistently win with thus far. There’s no point in trying to drastically reengineer something that was never broken to begin with.

Much like how optimizing your fantasy football lineup will give you the best shot at winning your playoff games, Actsoft solutions can help to optimize your business’s mobile workforce, and give it a competitive advantage over other companies in its market. For example, our products’ GPS Tracking and Dispatching features both provide boosts to productivity by saving employees time in the field, and helping them stay accountable. By using our software to manage and streamline operations, you’ll be able to save money, and empower a winning workforce.

While no amount of fantasy football research can fully predict what will happen come game time, our software remains consistently reliable at enhancing your business. Actsoft can provide you with steady returns on investment by helping your team save resources, stay punctual, and become more productive. Good luck in the playoffs!

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12.11
2018

Happy Holidays and Merry Christmas From Actsoft

Perhaps one of the best things about working for Actsoft is the positive work environment that’s been established here. We take pride in helping to ensure that all of our employees get the most out of their jobs, and strive to create a family-oriented culture at our office that empowers everyone. With that being said, there’s no better time of year for us to build and grow as a team than around the holiday season.

Whether it’s due to the crisp winter air, the sparkling radiance of Christmas lights, or the fresh scents of pine wafting through the city streets, it’s safe to say that the holidays are one of our favorite times on the entire calendar. This past week was our organization’s sales week, company meeting, and Christmas party, three events that always hold great significance for our team. With our remote employees being flown in from all over the United States for these annual events, everyone at our organization is always given the chance to reconnect, celebrate accomplishments, and set goals for the future at them. After last week concluded, our company came back to the office this week with a stronger, more unified vision of how to better serve you.

As we move into 2019, we plan to continue improving our solutions and customer experiences in new ways, so that your company can benefit even more. Actsoft remains committed to helping your business find true efficiency, optimization, and all the tools it needs to stay an industry leader throughout the holidays and beyond. So here’s to the success of your company, as 2018 comes to an end and the new year begins to roll in.

Happy holidays and merry Christmas from us at Actsoft, and may your organization’s season be filled with success.

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12.04
2018

Handling the Inefficiencies of Harsh Winter Weather

The biting cold of winter can bring with it a slew of inefficiencies for organizations that must regularly deploy a mobile workforce. From icy roadways causing driving hazards to snowstorms affecting work performed outdoors, the toll that harsh winter weather imposes on operations should always be accounted for in any business’s game plan.

Construction and transportation companies in particular must deal with some of the worst symptoms of bad winter weather. As either road travel or working outdoors are essential to both of these industries, safety remains a major concern. And while our software can’t prevent bad weather from occurring, it can help your team stay on its feet during these kinds of less-than-ideal conditions. Features of Actsoft solutions like GPS Tracking make navigating roads simpler to do, especially when icy conditions have impacted available routes. In the case of an emergency situation, pinged positions of your employees’ mobile devices and fleet vehicles help your business know the whereabouts of its workforce’s various pieces on the fly. These positions also assist your administrators with finding the best routes for company drivers to take to job locations in the field.

Building delays from blizzards or other forms of inclement seasonal weather can also pose threats to your business’s success. However, our applications can help you communicate more efficiently with your staff during times like these, and find a more intuitive method to convey crucial information about project statuses. Save time and money by coordinating your workforce from the convenience of a single digital solution, and connect your team across distanced locations, even in the midst of bleak conditions outside.

Through the power of Actsoft, fight the inefficiencies that harsh winter weather can create for your company’s objectives. Our products make gaining insight into field operations and employee communication easy, no matter the amount of forecasted snowfall.

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