01.17
2020

How to Establish a Team of Safe Fleet Drivers

We’ve talked about ways to help keep your drivers safe on the road when perilous winter conditions introduce hazardous obstacles. But what measures can you take to make sure your drivers know how to stay safe in general? After all, these are people you’re entrusting with your costly vehicles, and who are ostensibly serving as representatives of your company to anyone they drive past. Not to mention, there are lives at stake whenever they’re behind the wheel. There are a few steps you can take, before ever handing the keys of your vehicles over, to help make sure your drivers know what they’re doing.

Run a background check.
It goes without saying that you should always check to make sure a new driver has a valid license. But have you also looked into their past? Running a driving history check can give you further insight into their abilities. If a candidate’s past is checkered with a series of violations, it’s probably a good idea to reconsider bringing them on board.

Test them.
When considering onboarding a new driver, do you simply trust them based on their resumes? While a storied history in the trucking industry is a good indicator that they have the chops to drive for your company, it never hurts to present them with a written test to measure their actual knowledge of the rules of the road.

Buddy up!
Once you’ve decided to bring someone onto the team, consider pairing them with one of your more seasoned drivers, at least during a probationary period. This person will be able to help the newbie acclimate to a new vehicle, give them tips based on experience, and assure that they’re following best practices that both keep everyone safe and represent your company properly.

Create a driver safety policy.
Most businesses have some sort of employee handbook that lays out the rules of the workplace. In running a fleet-based operation, this handbook should include a driver safety policy. Present stipulations that reinforce the idea that all employees must adhere to the parameters of the law as a condition of employment, with no exceptions. Highlight the dangers of distracted driving, to include cell phone use, driving while fatigued, and even eating while on the move. Be sure to regularly revisit the policy, as incidents that arise over time may give you reasons to modify it.

Invest in GPS monitoring.
With Encore, our flagship mobile workforce managing software, administrators have the ability to monitor their employees from anywhere. You can receive alerts that give you insight into drivers’ safety practices, including speeding and hard accelerating/braking, actions that indicate unsafe practices are taking place. With these notifications, you’re able to make more informed decisions about your drivers, giving you the option to address situations before they get out of hand and someone is hurt.

Safe driving is one of the most important facets of any fleet. Without it, your reputation, your vehicles, and people’s lives are at risk. It’s your job to do everything you can to recruit the best drivers available. It’s ours to help make sure they continue to follow the rules.

Have any questions on how Actsoft can help you?

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09.13
2019

Construction-Site Safety 101

It’s no secret that construction sites can be hazardous places to work. Typically, there is a lot going on and a ton of moving parts, all working together toward one end goal: a successfully executed project. Amid the seeming calamity, however, it’s important to keep a few tips in mind so that your crew is staying as safe as possible. Here, we lay out a few essential safety tips, as provided by the Occupational Safety and Health Administration (OSHA).

Provide easy access to first aid and medical care.
As we mentioned, construction sites tend to be risky territory where injuries are not all that uncommon. Help to mitigate the seriousness of any accidents by providing proper first aid on-site. If your site is not within reasonable proximity to a medical facility, be sure to have at least one person with valid first-aid training on-site at all times.

Supply all employees with protective gear.
If they need protective gear to do the job, it’s your responsibility to provide it. This includes helmets, gloves, goggles, breathing apparatus … anything an employee might require for the task at hand.

Maintain all fire protection equipment.
This might seem like basic knowledge, but one misstep can be the difference between a mishap and a disaster. Keep fire extinguishers full and abundant, and establish a fire preparedness program so your team knows what to do in the case of an incident.

Regularly remove debris.
Of course, it’s a construction site, so there are bound to be regular buildups of rubbish as work progresses. But it’s important to keep worksites clean and, when it comes to combustible debris, a safe means for regular removal must be provided.

Make sure scaffolding can bear the weight.
Don’t take any risks when it comes to scaffolding. This construction staple should be able to hold at least four times the maximum amount you intend for it to hold at any given time.

Implement a workflow tool.
It may not seem like it, but having the right workflow tool can be essential to operating a safer construction site. For example, using our Wireless Forms, which come with an optional Form Workflows feature, can help to make sure your team is staying on task as they take on various projects. With the ability to share forms between colleagues, you can mandate that workers have the proper signoff on each leg of any given project before moving on to the next step. This helps to prevent careless accidents from occurring due to mistakenly skipped steps along the way.

For even more helpful advice (as well as regulations), just head over to OSHA’s website. With the right tools in place — plus a little common sense — you can help make sure your construction site is as safe as possible.

Have any questions on how Actsoft can help you?

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01.18
2019

5 Tips for Improving Employee Safety

When it comes to safety in the workplace, following a set of guidelines can be a surefire way to make sure your team is staying as safe as possible. Here, we list out a set of five top-level rules that will help keep your whole crew focused on doing their jobs properly.

Never take shortcuts.
In the race to get to the finish line, it may seem like the perfect solution is to skip a step here and there, if it gets you to the end faster, right? But there’s a problem when you take that approach: You may be able to push something off your plate a little faster and bask in the glory of some kudos at your impressive turnaround time, but at what cost? What impact might those skipped steps, small as they may seem, have on the project down the road? If we’re talking the construction world, even the slightest misstep can be a catalyst for a series of detrimental repercussions. Work quickly and efficiently, but be thorough.

Get enough sleep.
Not to sound like an overprotective parent, but: Are you staying up too late at night and heading to work on a half-empty tank? It’s not just that getting the proper amount of sleep is better for your overall health, but when you aren’t fully rested, you can’t think at full capacity, your reaction time slows down, and you become forgetful. All of these can easily lead to dangerous work situations, particularly out in the field. Moral of the story? There’s a simple solution: Get to bed at a decent hour.

Clean up after yourself.
We’re not talking about the clutter on your desk, here. (Though, as we’ve discussed previously, there are plenty of benefits there.) But when you’re dealing with industrial equipment, tools, or even just warehouse stock, it’s hazardous to yourself and others when things aren’t put where they should be. The last thing anyone wants is an injury because a machine wasn’t properly tended to, or boxes of inventory were haphazardly stacked in a rush.

Follow the rules.
This seems a bit obvious, but it warrants revisiting. If you’re working on a construction site and hardhats are required, wear them. If you’re constantly on the road, obey all the signs and signals. (Yes, even when the light’s yellow but you just know there’s plenty of time to make it through … Don’t.) There’s a reason these rules are in place, and it’s potentially costly and dangerous water to tread when you decide it’s okay to take them lightly.

Ask questions.
Drop all misconceptions about how it appears when you ask “too many” questions. Of course, when you work in a specific industry, there’s a certain level of knowledge you are expected to have. But if questions arise, and you’re truly confused about the proper course of actions for a task, go ahead and ask for clarification. It’s better to double check and do it the right way than to wing it and face possible issues that could have been avoided.

Just by following a few simple rules, you’ll find that not only will production run a lot smoother, regardless of your industry, but you’ll be faced with far fewer accidents in the workplace. The environment you provide for your staff will be significantly safer and, as a direct result, morale will be elevated.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar