07.16
2019

Managing a Construction Worksite with Encore

In any construction operation, it’s critical for the office to know what’s happening at its project locations in near real-time. However, managing workforce safety, asset security, and employee accountability all at once can prove to be a difficult task for supervisors to maintain if the right solutions aren’t being used. Actsoft’s flagship application Encore enables construction companies to get the most out of their operations by helping them better protect their equipment, stay in OSHA compliance, and remain on track with building project timelines. Here are just a few of the useful features Encore can provide to companies looking to enhance the ways they manage their construction worksites:

Intra-Company Messaging

Build stronger communication channels between your managers and construction workers in the field by using Intra-Company Messaging to relay new information on the fly. Desktop-to-handset integration allows your administrators at the office to message multiple employees at once, saving time and resources. Past conversations can also be reviewed for reference if need be, and your team members can relay project statuses or any new materials requests back to the office using this powerful tool.

GPS Tracking and Geofences

Communication between headquartered administrators and your remote teams is certainly valuable, but our solution takes workforce insight a step further than just Intra-Company Messaging. With GPS Tracking and Geofences, you can draw specified digital boundaries around your building sites on Encore’s live view map, see employee and equipment locations, and be notified any time the perimeters are breached by tracked points of interest. Enhance the transparency of your workforce by using this tandem of tools to help ensure tasks are being completed and that employees are at their assigned locations during working hours.

Asset Recovery

Leave the heavy machinery your company needs in the field overnight and monitor it with Encore’s GPS-enabled technology. If one of your tracked assets becomes lost, you can see its position via the solution’s live view map and easily recover it. In addition to helping prevent expensive costs to replace stolen or misplaced equipment, you can use asset tracking to make sure that no tools are being used improperly after working hours have ceased for the day. Encore’s proficiency in improving workforce, asset, and fleet efficiency makes it a powerful companion for any construction business.

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06.18
2019

Ways to Enhance Your Company’s Brand

One of the most effective ways to increase customer loyalty is to focus on enhancing your organization’s brand. However, developing a powerful name in your respective market can be challenging to do when you’re just starting out, and even once your company has achieved this, it’s still a constant process to maintain.

Every aspect of your business should be optimized to help you effectively address the needs of your customers. Here are a few tips to help your company do just that, and craft a sterling brand at the same time.

Redefine your company’s mission

If it’s been a while since your organization has realigned its focus and business strategy, you may want to think about giving it some attention. As the market is constantly changing, it’s important to take note of any changes in interest by your target customer base, and tailor your business practices to meet their new needs. Redefining goals also helps to unify your team and give them a clearer understanding of what new strategies they can implement to better address customer requests.

Focus on timely and attentive customer care

Build a brand backed by an excellent reputation to foster repeat business. Delivering timely, attentive service remains one of the best ways to retain customer loyalty, garner new opportunities, and build up a quality standing in the market, so make sure that the positive experiences of your clientele are highly emphasized. Highlighting these will allow your company to generate a brand that has the wellbeing of customers as its top priority.

Consider a brand makeover

If your business’s logos, color schemes, or overall visual representations to customers are outdated, you could be falling behind your competition. Brand makeovers serve as adaptations to the marketplace of the 21st century; stay relevant by ensuring that your organization’s appearance reflects both modernity and reliability to its prospective customers.

Just like these tips can help you enhance your company’s brand, Actsoft solutions can assist your organization with increasing its performance. You can even customize your Actsoft application to include attributes of your brand such as updated logos and color palettes to truly drive home your message. Use our solutions today to improve punctuality, efficiency, and productivity across your entire workforce, boosting the potency of your brand in the process.

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11.06
2018

Actsoft’s Dream Achievers Program Helps Individuals Succeed

Employees at Actsoft are given the unique privilege to join Dream Achievers, a program that allows them to regularly consult professional life coach Jerry Campbell on any important goals they might have.

The topics of an individual’s goals can vary. In the past, some have included saving to take an international vacation, purchasing a home, learning a new skill, getting into a solid exercise routine, working toward a promotion, or even writing a novel. Whatever the objective is, Campbell is willing to offer up his wealth of experience in budgeting and planning to help our staff members’ dreams become reality.

“The purpose of the Dream Achievers program is really to offer more to Actsoft’s employees than just a job,” Campbell says. “It’s about enjoying their job, enjoying their life, pursuing the things that they want to do, and that they love to do, because that ripples out to their family, their friends, and the other employees.”

Having been with the company for three years, Campbell has chosen to slightly modify the program from its original version, which followed a strict workbook approach to dream planning and accomplishment. Now that it’s been rebranded as Dream Achievers, he’s morphed it into a less rigid format, one where members can now feel more empowered to discuss whatever they want or feel the need to talk about in order to keep moving toward their goals.

“It’s about intentionally pursuing something that you want to go after, and so that’s what the Dream Achievers program offers. It’s the chance to come in, talk about your dreams, and what’s exciting to you,” Campbell says. “Let’s lay out a plan, and let’s be intentional about getting there.”

In addition to helping employees get the most out of their working life, the Dream Achievers program has also helped foster a positive family culture at Actsoft. People holding similar goals and dreams may use it to network with others for support, something that Campbell hopes to see more of in the future.

“What do you hope for? Let’s go after it, and let’s help everyone else in the company do the same thing. As that happens, hope builds, and people get excited, and you can see all the dreams that are being accomplished.”

Dream Achievers is proof that Actsoft is more than just a leader in mobile resource management software. We’re a workplace where phenomenal opportunities are readily available for individuals to take advantage of, helping them grow both professionally and personally.

“[The program is] about helping the person become fulfilled and happy in their job, and then the people around them doing the same thing,” Campbell says. “This is a place of hope, not just work.”

Have any questions on how Actsoft can help you?

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10.04
2018

Industry Spotlight: Actsoft Solutions in Professional Service

Conveying a brand of expertise is vital in the professional service industry. Professionalism must be marketed as an essential ingredient of business, particularly for companies that deal in realty, security, or insurance, as it fortifies trust, something that inevitably leads to customer loyalty.

Actsoft takes pride in developing solutions that help businesses enhance the efficiency and positive image of companies to consumers. Using our digital tools, send a message of professionalism every single time your organization interacts with clients, and organize your team’s processes with ease.

Enhancing your organization with Encore

Branding matters, regardless of what type of service your company provides. With Actsoft’s Encore solution, your professional service business can create a customized management application of its own, complete with personalized logos and hand-selected color combinations to match your company’s aesthetic. On the functionality side, Encore bridges the gaps between your remote employees’ mobile devices and your office’s desktop computers, connecting the field to headquarters seamlessly. Select only the features and modules that specifically fit your business’s needs, and direct your mobile workforce effortlessly.

Wireless Forms

With Wireless Forms, you can create custom digital versions of all of your company’s documents, and have remote employees fill them out using mobile devices. This feature simplifies the process of form completion through decision logic, which only presents relevant fields of the document to fill out, based on an employee’s previous answers. Form Workflows, a new addition to Wireless Forms also empowers your team to work together by letting specific users complete portions of a wireless form, and then send it electronically from one person to another until it’s finished. Save time, money, and resources using the power of this tool, while fostering the consistency of your brand as well.

Mobile Timekeeping

Fulfilling the needs of customers remains a high priority for any service-providing company. Mobile Timekeeping helps your remote staff reach clients quicker than ever, by allowing them to clock in directly from the field using a smartphone or tablet. Through accurate timesheets and shortened response times to customers, you can further standardize your company’s operations, help your team buy in even more to a culture of professionalism, and save money by reducing unnecessary overtime hours.

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09.25
2018

Industry Spotlight: Actsoft Solutions in Construction

Actsoft solutions help to power forward the construction industry by bringing dispersed workforces together. Three of the most important things for effective building strategies are consistently meeting deadlines, ensuring that worker safety remains accounted for, and protecting assets around the clock. All of these critical objectives can be attained using the capabilities of our software.

Stay right on schedule

Once a building project has been planned and announced, the clock is immediately ticking on its completion. One of the best ways for contractors to establish a sterling reputation with their customers is to consistently deliver on project timelines, and features of our solutions like Wireless Forms and Mobile Timekeeping make it easy to do. By allowing workers to complete more of their daily tasks while away from the home office, these tools help companies save time and money effectively.

Enhance work site safety

Construction work often times requires heavy machinery, which can carry a certain degree of danger. Actsoft’s GPS Tracking tool makes the pinpointed locations of employees readily available to see, so companies know exactly where their staff are in case of a critical situation. Dispatching is another powerful feature of our software that can help to keep employees safe, as it enables construction businesses to send out requests for assistance nearly instantly via wireless notifications, whenever an emergency might occur.

Keep important equipment secure

Heavy machinery like bulldozers, cranes, and crawler excavators can cost thousands of dollars to replace if lost. Thankfully, contracting companies can use Actsoft’s Asset Tracking technology to be constantly in-the-know about where their important construction equipment is. The ability to leave machinery dispersed in the field overnight gives businesses an immense amount of extra potential for savings, and with custom alerts for unauthorized movements, contracting businesses can rest assured that their assets are monitored around the clock.

Have any questions on how Actsoft can help you?

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04.09
2018

The Importance of Teamwork in the Workplace

When it comes to business teamwork, the different aspects of a company are like gears in a mechanism. Each cog must be finely tuned to its own specifications, but also mesh perfectly with the other parts of the machine to help it accomplish a defined purpose.

A successful business is predicated on hardworking individuals that work together to identify and achieve their organization’s collective goals, and without a team-oriented core of employees, projects become disorganized, people are unsure of what their tasks are, and productivity ultimately suffers. When fostering solid teamwork between individuals and different departments within a business, it’s vital to ensure that everyone involved is on the same page before moving forward.

Foundationally, every individual should be made aware of their value to the company, and they should also each be given a clear understanding of what their respective role on the team is and how it integrates with the tasks of others. At Actsoft, we strongly believe in the power of teamwork, and are aware of its significant impact in our everyday operations. Kevin Thigpen, Actsoft’s chief operating officer says that employing a set of team-oriented individuals has been instrumental to our company’s framework.

“You have different skill sets, and bringing them together in a team environment is critical to our success,” Thigpen said. “Without strong teamwork and collaboration, we would not be as profitable and successful as we are.”

Some of the solutions that we at Actsoft offer can greatly aid businesses who are looking to enhance their team’s collaborative efforts. Features of some of our products like Messaging can enable employees to securely communicate with one another, providing a method for easier teamwork and increased transparency between staff. Dispatching is another useful tool that can allow a company’s in-office employees and field employees alike to feel more synergized when working together on completing tasks. This feature in particular allows for mobile workers to receive job updates in near real-time, preventing them from taking unnecessary trips back to the office and facilitating better collaboration.

Let Actsoft help enhance your business with one of our unique management solutions today. Our products are geared to streamline information, improve connectivity between the employees of an organization, and help companies build the best teams possible.

Have any questions on how Actsoft can help you?

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02.23
2018

Photography: A Historic Snapshot

We live in a photo-centric world. There’s no doubt about that. We voluntarily chronicle just about every aspect of our lives, thanks in part to the proliferation of image-based social-sharing applications like Instagram, Facebook, Snapchat, and Tumblr. “If it’s not on social media, did it ever really happen?” is sort of the unofficial mantra of today’s über-connected population.

It’s kind of hard to imagine a time when people weren’t walking around with cameras at their side at all times. But it really hasn’t been all that long. Camera phones have only been around for just shy of 20 years, debuting June of 2000 in South Korea. Photography in general has only been with us for about 200 years, a mere blip on the timeline of human history.

In those 200 years, so much happened with regards to advancements in the field, from inception until now. But how did it all begin? Most people with at least a broad understanding of its history would probably recognize the daguerreotype as the grandfather of modern photography. Invented in 1839 by Louis-Jacques-Mandé Daguerre, this was indeed the first public-facing, commercial means of capturing images. However, the first-ever surviving photo taken was developed — using a different technique — more than a decade earlier by another Frenchman, Nicéphore Niépce.

Niépce created a process he called heliography, or “sun drawing,” which used a triad of tools to “snap” photos: a camera obscura, a pewter plate, and natural light. He captured this first image with an exhaustive exposure time of — wait for it — eight hours. The result (View from the Window at Le Gras, left) was a grainy, barely perceptible (by today’s standards), black-and-white scene looking out a window of the inventor’s home. And it changed everything.

As big a breakthrough as this was, suffice it to say, it never really took off. Not only was it a painstakingly lengthy undertaking, Niépce was also famously protective of the secrets of his method. But still, it certainly paved the way for the future. In fact, it was Niépce’s collaboration with Daguerre that helped the latter bring his more commercial process to fruition, though the former did not live long enough to see its debut into the world. The daguerreotype shortened exposure time to a mere 15–30 minutes. (And you thought getting the kids to sit still for a family portrait was a struggle today!)

While the daguerreotype resulted in moderately crisp-looking imagery, developing onto metal plates didn’t exactly make for the most cost-effective or easy-to-reproduce prints. Enter the calotype, a method created by British inventor William Henry Fox Talbot in 1841. The calotype traded the metal plates for light-sensitive paper that sacrificed some photo quality for ease of production.

But it was the invention of flexible roll film, popularized by George Eastman in the late 1880s, that really took photography to a whole new level. Eastman used this creation to hock the first Kodak camera (yes, that Kodak) to aspiring amateur photographers, using the slogan, “You press the button, we do the rest.” Photography was suddenly much more accessible and easily portable, though it still came at a hefty price. The 100-exposure camera sold for $25 or roughly $630 by today’s standards, plus it cost another $10 (~$250 today) for development.

Since then, the camera has made leaps and bounds likely beyond anything Niépce could have ever imagined. Now, it’s de rigueur for us all to own slim, pocket-sized “cameras” that are also capable of communicating with people across the globe in real time. What was once a cumbersome, costly novelty available to few is now something we really don’t think twice about. We record virtually every waking moment in our lives, thanks especially to our social networks, which invite people to glimpse even the most mundane of details in our daily routines.

Photography is even an integral part of business practices everywhere now. Maintaining photo records of projects particularly benefits many field work–focused companies. Images of finished projects can be used to build a robust portfolio to attract new customers and grow business. Before-and-after photos can serve as visual evidence of services rendered and the condition of objects at the start of a job.

So having photo-capturing capabilities built in to our software isn’t just some flossy feature that looks good on paper. This functionality has a very real purpose. It saves time and money on multiple fronts, and it makes paperless forms much more robust, with richer, meaningful content. Having it integrated with our forms keeps all related projects perfectly sorted to avoid the mix-up that could easily happen when pairing paper forms with a non-integrated camera.

It’s probably safe to say that neither Nicéphore Niépce, nor Louis-Jacques-Mandé Daguerre, nor William Henry Fox Talbot ever imagined that their forward-thinking innovations would lead us to where we are now. (What might they think about Instagram?) But we’re sure glad they played their part in getting us here.

Have any questions on how Actsoft can help you?

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02.16
2018

5 Tips to Organize Your Office Life

They say cleanliness is next to godliness. In the business world, it’s organization that reigns supreme. Whether you’re the one running the show, or are in one of the many supporting roles, maintaining a sense of structure in the things you do directly affects the bottom line. Organization means efficiency, which results in things getting done faster and accurately, which then means there’s more time to focus on the next project.

Are you or your staff lacking on the organization front? Start with these five steps to get yourselves back on track.

1. Get Your Desk in Order
We all have that coworker whose desk looks like a post-apocalyptic nightmare. Papers are stacked everywhere. Nothing seems to be in order. Many times, said owner insists they know where everything is, but still, there should be some sort of rhyme and reason to your workspace. While you may know exactly where in a pile of disheveled papers lays that list of notes for the upcoming presentation, what if you’re out of the office and that list only exists on your desk? As easy as it may be for you to find that paper, it shouldn’t be impossible for someone else to find it in your absence. Take some time to organize those piles. File away things that don’t need to be out at all times.

2. File Those Emails
I once worked with someone who, organized as she was in all other aspects of life, had an inbox that gave me night tremors. How so? While she dealt with and filed away top priority emails, there were still in excess of 10,000 — no, that is not a typo — unread messages in her inbox. An inbox with that many emails is difficult to navigate, and such a huge volume can delay even a search tool’s results. Before your inbox gets too unwieldy, create subfolders. And then further subfolders for those. Make a point of regularly moving your emails to an easy-to-find location, and keep your inbox clutter free. If you regularly get emails that you need to keep, but don’t always need to open, set up rules so they’re immediately delivered to a designated subfolder. And when you see junk, delete it right away!

3. Make Lists
It sounds so simple, right? That’s because it is. Instead of consistently racking your brain to remember everything put on your plate, write it all down — or, better yet, use a free program like Sticky Notes to cut down on paper use — and prioritize. Cross things off (or delete) as you go. (There’s a special kind of satisfaction that comes with actually seeing items disappear from a to-do list.)

4. Schedule Your Day
Do you regularly get batches of similar emails throughout the day (like customer service queries) that require timely responses, but aren’t necessarily urgent? Or do you have regular reports that need to be run? Block out certain times of the day/week to dedicate to each routine task you have. This way, you take care of it all in one fell swoop rather than going back and forth all day.

5. Respect the Chain of Command
You might not consider something like this when you trying to get organized, but think about it: If there is no reporting structure, who do you turn to with questions? Are you asking the right things to the wrong person, which may result in misinformation? In what order do projects make their way up the approval ladder? Are you skipping steps, resulting in backtracking later on? Have a structured system in place and diligently adhere to it; everything will get done much faster, without the excessive back and forth.

Have any questions on how Actsoft can help you?

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