05.10
2019

6 Tips for Going Green at Work

As a business owner, making a conscious effort to incorporate eco-friendly decisions into day-to-day operations has a ton of benefits, outside of the obvious positive environmental impact. In addition, it’s a good look (i.e. it makes for great PR) for any company, which in turn is excellent for business. Plus, most times cutting out unnecessary waste requires little effort (other than a different way of thinking), while simultaneously saving you money.

If you want to take the plunge but aren’t sure where to start, here are a few helpful tips to get you going.

Put it in your mission statement.
Make it official, so it’s no surprise to anyone. When adhering to as many eco-friendly practices as possible is a part of your company’s official plan of action, it’s a draw for like-minded employees, which means it’s a lot easier getting your whole team on board.

Replace your lights.
Energy efficient LEDs cost a little more than your average bulb, but they last a heck of a lot longer and use significantly less energy.

Support local vendors.
If you’re a small business yourself, you know the importance of people showing you their support. When you do the same, you aren’t just increasing the potential for taking advantage of a word-of-mouth marketing strategy; supporting local vendors also contributes to a reduced carbon footprint, since many don’t have to rely on long-haul transportation.

Eliminate disposable products.
Do you have an office kitchen that’s fully stocked with disposable plates, cups, and plasticware? Make the switch to reusable. It may require a slightly more expensive up-front cost, but you’ll be saving money in the long haul.

Make better printing choices.
While we like to help companies drastically reduce paper waste (see below), we know that it’s difficult (if not impossible) to completely eliminate. When you do need to print something out, just make sure to print on both sides of the paper whenever possible.

Enlist the help of Actsoft’s solutions.
You may not realize it, but just by considering Actsoft to help manage your mobile workforce, you’re taking a step toward becoming more eco-friendly. How? Our solutions focus on helping you increase efficiency while cutting costs, and a number of our methods also help you reduce your carbon footprint while doing this. Our fleet management techniques focus on maximizing routes, cutting unnecessary idling, and adhering to safer driving speeds, all of which help you scale back your emissions. Eliminating the need to require each employee to come into the office just to punch in further scales back emissions. Making the switch from paper to digital forms (besides creating far more manageable “paperwork”) dramatically reduces the amount of paper waste you create.

So what do you say? Let’s start saving the planet (and money).

Have any questions on how Actsoft can help you?

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05.03
2019

7 Office Etiquette Tips

Some say proper etiquette is a lost art. While we may not be embracing the over-the-top refinement of the days of yore today, there will always be a need for basic manners. And that holds true while at work. We’re calling the following list office etiquette tips, but the reality is, they’re useful no matter where it is you go to work. Because when you keep simple tips like these in mind, you make the workplace more enjoyable for everyone around you.

Don’t interrupt.
We get it. You have something really important to add to the conversation. But not only is it rude to cut people off when they’re in the middle of speaking, you’re also sending the message that what they’re saying is unimportant. (Or, in the least, less important than what you have to say.) Learn to hold your tongue and speak up when there’s an appropriate break in the conversation.

Be punctual.
Nobody likes to be kept waiting needlessly. It’s a waste of their time, plus — especially if you are notoriously tardy — it’s a signal that you feel other people’s time isn’t as precious as your own. (Are you seeing a pattern here? Nonverbal cues are important in the workplace.) If you are late, apologize right out the gate. But don’t let it become a habit. The last thing you want is for your colleagues to anticipate that you will inevitably be late for any meeting.

Silence that phone.
Speaking of meetings, a phone’s ringer loudly going off in the middle of a meeting is the professional equivalent to one going off in a crowded movie theater. So keep your phone on silent whenever you’re in a meeting. In fact, you may even consider leaving it that way — or at least on vibrate — for the duration of the workday … if you’re in an office, at least.

Share the credit.
Who doesn’t love the feeling of praise at the completion of a job well done? But amid basking in all that glory, don’t forget to share the wealth (if applicable) and give a shout-out to anyone that played a role in helping out.

Work with others.
In order to share the credit, you have to be willing to work well with others. Of course, sometimes one-off projects are easy enough to do solo. But more often than not, anyone can benefit from at least some input from their colleagues. You’re a team, so take advantage of each other’s strengths. In the end, it’s going to result in a strong performance overall.

If you’re sick … stay home.
We’ve discussed this at length before, but it always warrants a reminder. Nothing is more respectful than putting the health of your coworkers first. If you think the office will come to a screeching halt because you’re out (it won’t), imagine how bad it actually would be if you came in, spread your germs, and a handful of people had to stay home.

Welcome new employees.
You don’t have to be the welcome wagon and official tour guide, but the first day at a new job — regardless of how old you are — can be a little unnerving for people. Extend basic courtesies and help make them feel like less of an outcast as they transition into their new work environment.

Simple enough, right? Just keep these in mind and you’ll start to see a huge difference in your workplace.

Have any questions on how Actsoft can help you?

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03.22
2019

How to Stay Happy at Work

Did you realize that the majority of adults will spend one-third of their lives at work? This isn’t limited to just the United States. That’s the average for around the entire world. Since we spend so much of our time contributing to the success of the companies we work for, doesn’t it make sense to put forth the effort to make that experience an enjoyable one?

Rather than just passively going through the motions day in and out, there are a few steps you can take to help keep yourself happy while at work. Just as staying on top of even the most seemingly minor details is essential to doing any job safely, efficiently, and effectively, making small efforts here and there can drastically affect your outlook each time you clock in for the day.

Love what you do.
It almost goes without saying — but we’re saying it anyway — that when you have a passion for your job, whether you’re in the field or holding down the fort back at the office, you are inherently happier. Work feels like less of a chore and more like you’re working toward a personal goal.

Stay organized.
This may not seem like it would rank high on the list of things that keep a person happy at work, but think about it. Unnecessary clutter, discombobulated inboxes, and a general feeling of chaos permeating your workspace can make each moment utterly stressful. We’ve spoken about the importance of keeping organized before. By minimizing the disorder, you’re able to accomplish tasks faster, keep on track, and it also helps eliminate the constant worry that comes when you’re so frazzled, it’s impossible to maintain any peace of mind.

Personalize your space.
If you work in a setting where you have your own dedicated space, bring in some personal effects to make that otherwise uninspired workspace a little homier. This could be a couple of photos or just some décor that helps transform your corner of the office into something more comfortable, welcoming, and inviting.

Leave personal drama at home.
We get it. Everyone has a life outside of work. And that life often has its own sets of real problems that can come up. While it can be difficult (or sometimes impossible) to completely forget about your worries, it’s important not to let them keep you bogged down while at work. It’s sort of like how you do your best to leave work behind when you go home, except the other way around.

Keep active.
It might seem like weird advice when it comes to the workplace, but if you have a particularly sedentary job, it’s important to get up and move around from time to time. Get that blood flowing. Any form of exercise, even if it’s just a lap or two around the office a couple of times a day, releases endorphins which directly contribute to feelings to happiness.

Take vacations.
More than half of all Americans threw away vacation days in 2017. Reasons for the lack of use vary from feelings of guilt to anxiety about work piling up while away. But any healthy work environment actively encourages everyone to use their allotted time. Taking regular breaks from work — breaks in which you are truly disconnected from the happenings of the office — are important to your mental wellbeing. Going on vacation recharges you and improves both your mood in the office and your job performance.

Going to work is a fact of life that is unavoidable for most of us. But by taking a few extra steps to change your approach, you can help to shape it into something that you truly enjoy doing each and every day.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

02.15
2019

6 Ways to Be More Professional at Work

If we were to ask your colleagues how professional you are, what do you think they would say? Would they sing you praises? Or would they suggest that you’re a little too rough around the edges? If you’re leaning more toward the latter of the two, it may be that you need to step up your game a bit. It really doesn’t take much to reshape your look around the office so that you exude a level of professionalism that commands respect … and gets you noticed by the people that matter most.

Look the part.
Whether or not you like it, appearance plays a big part in how others perceive you. Of course, you have to take into consideration your industry. If you’re working at a construction site, it’s probably not a great idea to show up in a three-piece suit. But are you always dressed in worksite–appropriate attire, including all necessary safety gear? Whatever the setting, dress accordingly so you’re always sending the right visual message.

Be reliable.
This can cover a lot of areas. Unexpected circumstances notwithstanding, are you always on time? When you tell someone that you’re going to get something done, are you sure to follow through by the deadline promised? When your team is down a member, are you the go-to person who helps pick up the slack and make sure it’s business as usual? Your goal is to be the person everyone knows they can count on.

Clean up.
We’re not talking about your appearance here. We covered that already. This time, we’re talking about your personal space. Whether you have an office, a cubicle, or spend most of your time behind the wheel, keep your workspace as clean and organized as possible. You may regard your clutter as your own form of organized chaos, but others will only focus on (and remember) the chaos.

Communicate well.
You don’t have to be the most eloquent speaker to convey professionalism. But you do need to make sure that what you say — whether it’s in person or through a written message — makes sense. It’s never a good look if others have to seek clarification (especially if it’s through someone else) every time you say something. Don’t feel the need to ramble endlessly, but do provide enough information for folks to fully understand.

Respect others.
This goes along with the previous tip. You don’t have to necessarily like everybody you work with — though it does make the work day a heck of a lot more enjoyable — but you should treat everyone with the same level of respect. Know people’s limits when it comes to joking around and don’t try to push the envelope. If there is an issue that needs to be addressed, pull the person aside rather than making a spectacle.

Listen, Linda.
When someone wants to speak to you, are you quick to blurt out your opinion? Or do you listen quietly until they’re done speaking? Hopefully, you said the latter. People want to know they’re being heard completely. So, if you want to send the message that you truly care about what someone has to say, make sure you give them the opportunity to not only speak up but to say finish their thought. Talking over them or cutting them off to give feedback sends the message that their voice isn’t important and that you don’t have time for them. If it’s truly a matter of not having the time at the moment, go out of your way to plan a time you can speak uninterrupted.

When it comes to being professional in the workplace, a little does go a long way. Simply follow these tips and you’ll really start to get noticed. You’ll earn the respect from your peers and start to open doors that lead to more opportunities.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

02.08
2019

5 Tips for Staying Focused at Work

Do you find yourself at a loss when it comes to staying focused at work? Whether you’re in the field or back at the office, distractions abound. No matter where you set up shop, these distractions inhibit productivity and negatively affect your company’s bottom line. So what can be done to keep yourself and your team constantly moving along as efficiently as possible? We have a few tips that help keep us on track and (virtually) distraction-free.

Break down your goals.
Sometimes the lack of focus can stem from a feeling of being overwhelmed. Instead of focusing on the potentially daunting overall task at hand, break things down into smaller, easy-to-digest goals. Have a project to finish by end of the week? Set up a realistic plan for what you aim to accomplish each day in order to reach that final goal, and focus on the day’s agenda instead.

Break down your day.
In the same vein as the previous step, dividing your day into segments helps prevent the risk of the brain fatigue that can come with working on something nonstop. Even the most dedicated workers need to take periodic breaks. Without them, you’ll start to notice your focus dwindling … fast. Make a point to get up every 60–90 minutes to stretch your legs, go for a quick walk, or just get out for some fresh air.

Block out distractions.
Whether or not you realize it, little things — even as simple as the light sound of casual chatter in the background — can cause you to lose focus on the task at hand. If you find yourself constantly veering off track, figure out a way to counter this. It could be as simple as putting on a pair of headphones to maintain focus, or perhaps you’re better suited to finding a quiet corner to work in for certain parts of the day. Whatever the method, put up a buffer between yourself and the distraction.

Block out your schedule.
Are you frequently inundated with meeting requests that throw your plans for a loop? Even though meetings are a necessary part of work life, they can sometimes get in the way of productivity, especially if they’re so abundant you have little time to dedicate to important projects. Set up a specific block of time every day that makes you completely unavailable to calendar requests and use this time to plug away at whatever is top on your list.

Put away your phone.
Our smartphones have become as much of a burden as they have a godsend, particularly in the office. On the one hand, they make sure we’re always connected. But on the other hand, they … well, they make sure we’re always connected. So while you can access your important emails from anywhere, you can also pull up your favorite social network, text messages, or latest gaming addiction. When staying focused is imperative, try closing your phone in a drawer (with the ringer silenced), so you’re not even tempted by the tantalizing lure of a push notification. In the least, practice this method when the threat of an ever-approaching deadline is looming over you.

With just a few slight modifications to your behavior, you’ll start to notice huge changes in your overall focus and productivity, which can quickly translate into increased profits for your business.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar