06.05
2019

Can Eliminating Clutter Make Your Workforce Better?

According to scientists at Princeton University, the answer is a resounding, “Yes.”

Results of a study conducted by researchers at Princeton University Neuroscience Institute published in The Journal of Neuroscience concluded that clutter may restrict one’s attention, the ability to process information and the ability to focus on a task.

The report reads: “Multiple stimuli present in the visual field at the same time compete for neural representation by mutually suppressing their evoked activity throughout visual cortex, providing a neural correlate for the limited processing capacity of the visual system.”

Using functional magnetic resonance imaging (fMRI) and other physiological measurement tools, researchers were able to observe the brains’ responses while they were performing tasks in both a cluttered and uncluttered environment. The results were clear, showing that if you want to function at your highest level, be most efficient, and complete tasks accurately and thoroughly, then a de-cluttered space is the optimal environment.

How can offices around the world use this research to create a more productive environment? One way is to get rid of unnecessary paper, tablets, notebooks, and calendars in favor of software solutions. Aaah … your desk feels better already.

Imagine a dispatcher using notebooks to keep track of drivers’ phone numbers, schedules, vehicles, deliveries, and more. It’s easy to visualize a desk overflowing with clutter. By cutting through this mess of papers, binders, and calendars, you’ll foster a space that allows your team to get their work done smoothly.

Smart, reliable, inexpensive, and — most importantly — clutter-free tools like those found in our suite of tools are ideal alternatives to messy paperwork. Plus, your team can communicate in near real-time, making dispatching, scheduling, and delivering an orderly process.

Features you’ll love:

  • Create recurring schedules for work to auto-generate assignments to be dispatched directly to your workers.
  • Automatically send new order notifications, inform customers that a worker is on the way, and provide proof of delivery/work completion, including signature and pictures.
  • Make changes with ease. Order sequencing allows you to add new jobs to existing schedules or make adjustments on the fly. Simply drag orders up or down to rearrange as needed. Workers will receive notifications and schedules will instantly reflect changes.
  • Easily see the schedules and availability of your workforce, with calendars to see scheduled work for your employees and customers.

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05.03
2019

7 Office Etiquette Tips

Some say proper etiquette is a lost art. While we may not be embracing the over-the-top refinement of the days of yore today, there will always be a need for basic manners. And that holds true while at work. We’re calling the following list office etiquette tips, but the reality is, they’re useful no matter where it is you go to work. Because when you keep simple tips like these in mind, you make the workplace more enjoyable for everyone around you.

Don’t interrupt.
We get it. You have something really important to add to the conversation. But not only is it rude to cut people off when they’re in the middle of speaking, you’re also sending the message that what they’re saying is unimportant. (Or, in the least, less important than what you have to say.) Learn to hold your tongue and speak up when there’s an appropriate break in the conversation.

Be punctual.
Nobody likes to be kept waiting needlessly. It’s a waste of their time, plus — especially if you are notoriously tardy — it’s a signal that you feel other people’s time isn’t as precious as your own. (Are you seeing a pattern here? Nonverbal cues are important in the workplace.) If you are late, apologize right out the gate. But don’t let it become a habit. The last thing you want is for your colleagues to anticipate that you will inevitably be late for any meeting.

Silence that phone.
Speaking of meetings, a phone’s ringer loudly going off in the middle of a meeting is the professional equivalent to one going off in a crowded movie theater. So keep your phone on silent whenever you’re in a meeting. In fact, you may even consider leaving it that way — or at least on vibrate — for the duration of the workday … if you’re in an office, at least.

Share the credit.
Who doesn’t love the feeling of praise at the completion of a job well done? But amid basking in all that glory, don’t forget to share the wealth (if applicable) and give a shout-out to anyone that played a role in helping out.

Work with others.
In order to share the credit, you have to be willing to work well with others. Of course, sometimes one-off projects are easy enough to do solo. But more often than not, anyone can benefit from at least some input from their colleagues. You’re a team, so take advantage of each other’s strengths. In the end, it’s going to result in a strong performance overall.

If you’re sick … stay home.
We’ve discussed this at length before, but it always warrants a reminder. Nothing is more respectful than putting the health of your coworkers first. If you think the office will come to a screeching halt because you’re out (it won’t), imagine how bad it actually would be if you came in, spread your germs, and a handful of people had to stay home.

Welcome new employees.
You don’t have to be the welcome wagon and official tour guide, but the first day at a new job — regardless of how old you are — can be a little unnerving for people. Extend basic courtesies and help make them feel like less of an outcast as they transition into their new work environment.

Simple enough, right? Just keep these in mind and you’ll start to see a huge difference in your workplace.

Have any questions on how Actsoft can help you?

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03.22
2019

How to Stay Happy at Work

Did you realize that the majority of adults will spend one-third of their lives at work? This isn’t limited to just the United States. That’s the average for around the entire world. Since we spend so much of our time contributing to the success of the companies we work for, doesn’t it make sense to put forth the effort to make that experience an enjoyable one?

Rather than just passively going through the motions day in and out, there are a few steps you can take to help keep yourself happy while at work. Just as staying on top of even the most seemingly minor details is essential to doing any job safely, efficiently, and effectively, making small efforts here and there can drastically affect your outlook each time you clock in for the day.

Love what you do.
It almost goes without saying — but we’re saying it anyway — that when you have a passion for your job, whether you’re in the field or holding down the fort back at the office, you are inherently happier. Work feels like less of a chore and more like you’re working toward a personal goal.

Stay organized.
This may not seem like it would rank high on the list of things that keep a person happy at work, but think about it. Unnecessary clutter, discombobulated inboxes, and a general feeling of chaos permeating your workspace can make each moment utterly stressful. We’ve spoken about the importance of keeping organized before. By minimizing the disorder, you’re able to accomplish tasks faster, keep on track, and it also helps eliminate the constant worry that comes when you’re so frazzled, it’s impossible to maintain any peace of mind.

Personalize your space.
If you work in a setting where you have your own dedicated space, bring in some personal effects to make that otherwise uninspired workspace a little homier. This could be a couple of photos or just some décor that helps transform your corner of the office into something more comfortable, welcoming, and inviting.

Leave personal drama at home.
We get it. Everyone has a life outside of work. And that life often has its own sets of real problems that can come up. While it can be difficult (or sometimes impossible) to completely forget about your worries, it’s important not to let them keep you bogged down while at work. It’s sort of like how you do your best to leave work behind when you go home, except the other way around.

Keep active.
It might seem like weird advice when it comes to the workplace, but if you have a particularly sedentary job, it’s important to get up and move around from time to time. Get that blood flowing. Any form of exercise, even if it’s just a lap or two around the office a couple of times a day, releases endorphins which directly contribute to feelings to happiness.

Take vacations.
More than half of all Americans threw away vacation days in 2017. Reasons for the lack of use vary from feelings of guilt to anxiety about work piling up while away. But any healthy work environment actively encourages everyone to use their allotted time. Taking regular breaks from work — breaks in which you are truly disconnected from the happenings of the office — are important to your mental wellbeing. Going on vacation recharges you and improves both your mood in the office and your job performance.

Going to work is a fact of life that is unavoidable for most of us. But by taking a few extra steps to change your approach, you can help to shape it into something that you truly enjoy doing each and every day.

Have any questions on how Actsoft can help you?

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03.15
2019

How to Manage Difficult Behavior at Work

Let’s face it. No matter what we all would like to believe about the place we work, there is bound to be conflict in the office. It might be clashing of strong personalities with starkly different viewpoints on how things should be done or (unfortunately) the occasional worker who is consistently at odds with others. When these types of issues rise up among staff, it’s up to you to redirect them to a more amicable path.

We’ve discussed how to approach conflict in the past from a management perspective, but what happens when the issue at hand lies with steadily difficult behavior, rather than one-off instances that can be resolved and moved on from? What do you do when faced with a team member who repeatedly presents off-putting behavior that negatively impacts others?

Now, your inclination may be to resort to swiftly eliminating the problem. While termination can certainly be one solution, it shouldn’t necessarily be the go-to method. For starters, the so-called difficult person may otherwise be a tremendous asset to your company. Additionally, they may not even realize that their behavior is creating discord.

At the same time, it’s still important to be on top of this type of conflict, particularly when it’s consistent, because dissonance among your staff not only produces unpleasant working conditions (even for those not directly involved), but it also is a catalyst for sub-par performance, which affects your bottom line.

Since we’re all about helping you maximize your workforce’s potential in order to make your business as smooth-running and profitable as possible, we thought we’d pass along some advice for how best to approach these types of sensitive situations.

Listen to them.
Let’s say someone is consistently negative; it can put a real damper on the mood. Though we all may want to focus on the positive, it’s important to hear this person out. They could very well have a legitimate complaint and feel that nobody has listened to them. And so, it festers. Listen to them. Ask them questions. Determine if their negativity stems from a work-related issue that you may not have known about, but that needs to be addressed. If not, let them know how their negative attitude is adversely affecting the team and put them on a path toward more positive behavior.

Approach respectfully, not confrontationally.
There are certain behaviors that can truly be disruptive to the workplace. It may be something as simple as listening to music too loud, or it might be a more sensitive subject, like hygiene issues. Or maybe they’re dressing in a way you feel doesn’t best represent the company, though it may technically fall within the dress code. Whatever the issue may be, it’s best to address the person directly, though respectfully, and make sure there’s a clear understanding of adjustments that need to be made.

Put people on a path to success.
Difficult behavior can abruptly end a person’s career path within a certain business. Make sure the employee knows they have the opportunity to get back on track and truly pave a road to future success with the company … if they can successfully modify their day-to-day conduct. Ultimately, most people want to be successful and, more often than not, if they know they’re jeopardizing that, they’ll adjust to accommodate.

Don’t add fuel to the fire.
We know, sometimes it’s easier (and more fun) to be the type of boss that is super chummy with all your staff. While it’s great to have that type of rapport, there needs to be a line of separation at some point. If certain members of your team take to ragging on others for, say, the aforementioned disruptive behavior — particularly if they’re taking things too far — don’t join them. Your job isn’t to be an antagonist. Instead, nip that behavior in the bud before it gets out of hand, and then address the disruption.

At the end of the day, we all want the workplace — whether you’re in an office, constantly offsite, or a combination of the two — to be an enjoyable place to be. After all, it is where you spend a large chunk of your waking hours. We hope this can help.

Have any questions on how Actsoft can help you?

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03.01
2019

5 Tips for Better Communication at Work

It doesn’t matter if ten percent of your workforce is in the field or if 100 percent of it is. One of the top attributes that contributes to the success or any business is clear and effective communication. Think about it for a minute. How can you expect to successfully deliver a product if the people responsible for its creation can’t even manage to maintain a dialogue that keeps everyone operating on the same page? (Hint: You can’t.)

With that in mind, we thought we’d offer a little advice on how to more effectively communicate with your team

Be crystal clear.
We get it. This seems like obvious non-advice but work with us here. More often than not, miscommunications happen because of gaps, left-out information, or even nonverbal cues that contradict the actual message being delivered. Make sure you are relaying all pertinent information, clearly and concisely. And if speaking in person, versus through an email, mind those facial expressions and gestures that could, say, suggest that you really don’t feel strongly about what you’re saying.

Listen to your team.
This is probably the most important tip of all. While it may not seem like a tip that necessarily involves you actually communicating with anyone, taking the time to listen to your staff — actually hearing what they have to say — sends an extremely powerful message. It’s one thing for an employer to speak about having an open-door policy and an entirely different matter to see it in action. Whether it’s office grievances or ideas for process improvement, let them not only be heard but show that you are listening. You can achieve this by repeating certain talking points back and asking questions.

Ask questions.
Like we mentioned above, asking questions helps to really demonstrate to your staff that you’re actually listening to them when they talk. But it also helps to clarify any confusion there may be, assuring that you are all on the same page. However, when asking questions, make sure not to veer off to another topic altogether. Stay focused on the subject at hand.

Approach conflict from all angles.
It’s almost impossible to avoid some sort of conflict amongst colleagues. No two minds work the same and, at one time or another, different viewpoints are going to clash. What matters is how conflicts are resolved. As a leader, be sure to hear both sides of the equation, keep an open mind, and don’t play favorites. It’s important to maintain a high level of diplomacy and help all parties involved come to some sort of resolution so everyone can move forward.

Avoid discussing divisive topics.
We’ve told you about the negative side of discussing politics in the workplace, but politics isn’t the only taboo topic of conversation at work. Bold statements about personal beliefs, such as religion, or even thoughts on hot-button topics in the news, like a highly controversial criminal trial, for example, can lead to heated debates that are best left outside of the office. The last thing you want is for unrelated personal viewpoints to get in the middle of people’s abilities to effectively do their jobs.

With a little finessing, anyone can mold themselves into a model communicator. It all comes down to being willing to put in the effort and make some changes that ultimately help the business as a whole move forward.

Have any questions on how Actsoft can help you?

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02.15
2019

6 Ways to Be More Professional at Work

If we were to ask your colleagues how professional you are, what do you think they would say? Would they sing you praises? Or would they suggest that you’re a little too rough around the edges? If you’re leaning more toward the latter of the two, it may be that you need to step up your game a bit. It really doesn’t take much to reshape your look around the office so that you exude a level of professionalism that commands respect … and gets you noticed by the people that matter most.

Look the part.
Whether or not you like it, appearance plays a big part in how others perceive you. Of course, you have to take into consideration your industry. If you’re working at a construction site, it’s probably not a great idea to show up in a three-piece suit. But are you always dressed in worksite–appropriate attire, including all necessary safety gear? Whatever the setting, dress accordingly so you’re always sending the right visual message.

Be reliable.
This can cover a lot of areas. Unexpected circumstances notwithstanding, are you always on time? When you tell someone that you’re going to get something done, are you sure to follow through by the deadline promised? When your team is down a member, are you the go-to person who helps pick up the slack and make sure it’s business as usual? Your goal is to be the person everyone knows they can count on.

Clean up.
We’re not talking about your appearance here. We covered that already. This time, we’re talking about your personal space. Whether you have an office, a cubicle, or spend most of your time behind the wheel, keep your workspace as clean and organized as possible. You may regard your clutter as your own form of organized chaos, but others will only focus on (and remember) the chaos.

Communicate well.
You don’t have to be the most eloquent speaker to convey professionalism. But you do need to make sure that what you say — whether it’s in person or through a written message — makes sense. It’s never a good look if others have to seek clarification (especially if it’s through someone else) every time you say something. Don’t feel the need to ramble endlessly, but do provide enough information for folks to fully understand.

Respect others.
This goes along with the previous tip. You don’t have to necessarily like everybody you work with — though it does make the work day a heck of a lot more enjoyable — but you should treat everyone with the same level of respect. Know people’s limits when it comes to joking around and don’t try to push the envelope. If there is an issue that needs to be addressed, pull the person aside rather than making a spectacle.

Listen, Linda.
When someone wants to speak to you, are you quick to blurt out your opinion? Or do you listen quietly until they’re done speaking? Hopefully, you said the latter. People want to know they’re being heard completely. So, if you want to send the message that you truly care about what someone has to say, make sure you give them the opportunity to not only speak up but to say finish their thought. Talking over them or cutting them off to give feedback sends the message that their voice isn’t important and that you don’t have time for them. If it’s truly a matter of not having the time at the moment, go out of your way to plan a time you can speak uninterrupted.

When it comes to being professional in the workplace, a little does go a long way. Simply follow these tips and you’ll really start to get noticed. You’ll earn the respect from your peers and start to open doors that lead to more opportunities.

Have any questions on how Actsoft can help you?

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02.08
2019

5 Tips for Staying Focused at Work

Do you find yourself at a loss when it comes to staying focused at work? Whether you’re in the field or back at the office, distractions abound. No matter where you set up shop, these distractions inhibit productivity and negatively affect your company’s bottom line. So what can be done to keep yourself and your team constantly moving along as efficiently as possible? We have a few tips that help keep us on track and (virtually) distraction-free.

Break down your goals.
Sometimes the lack of focus can stem from a feeling of being overwhelmed. Instead of focusing on the potentially daunting overall task at hand, break things down into smaller, easy-to-digest goals. Have a project to finish by end of the week? Set up a realistic plan for what you aim to accomplish each day in order to reach that final goal, and focus on the day’s agenda instead.

Break down your day.
In the same vein as the previous step, dividing your day into segments helps prevent the risk of the brain fatigue that can come with working on something nonstop. Even the most dedicated workers need to take periodic breaks. Without them, you’ll start to notice your focus dwindling … fast. Make a point to get up every 60–90 minutes to stretch your legs, go for a quick walk, or just get out for some fresh air.

Block out distractions.
Whether or not you realize it, little things — even as simple as the light sound of casual chatter in the background — can cause you to lose focus on the task at hand. If you find yourself constantly veering off track, figure out a way to counter this. It could be as simple as putting on a pair of headphones to maintain focus, or perhaps you’re better suited to finding a quiet corner to work in for certain parts of the day. Whatever the method, put up a buffer between yourself and the distraction.

Block out your schedule.
Are you frequently inundated with meeting requests that throw your plans for a loop? Even though meetings are a necessary part of work life, they can sometimes get in the way of productivity, especially if they’re so abundant you have little time to dedicate to important projects. Set up a specific block of time every day that makes you completely unavailable to calendar requests and use this time to plug away at whatever is top on your list.

Put away your phone.
Our smartphones have become as much of a burden as they have a godsend, particularly in the office. On the one hand, they make sure we’re always connected. But on the other hand, they … well, they make sure we’re always connected. So while you can access your important emails from anywhere, you can also pull up your favorite social network, text messages, or latest gaming addiction. When staying focused is imperative, try closing your phone in a drawer (with the ringer silenced), so you’re not even tempted by the tantalizing lure of a push notification. In the least, practice this method when the threat of an ever-approaching deadline is looming over you.

With just a few slight modifications to your behavior, you’ll start to notice huge changes in your overall focus and productivity, which can quickly translate into increased profits for your business.

Have any questions on how Actsoft can help you?

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12.11
2018

Happy Holidays and Merry Christmas From Actsoft

Perhaps one of the best things about working for Actsoft is the positive work environment that’s been established here. We take pride in helping to ensure that all of our employees get the most out of their jobs, and strive to create a family-oriented culture at our office that empowers everyone. With that being said, there’s no better time of year for us to build and grow as a team than around the holiday season.

Whether it’s due to the crisp winter air, the sparkling radiance of Christmas lights, or the fresh scents of pine wafting through the city streets, it’s safe to say that the holidays are one of our favorite times on the entire calendar. This past week was our organization’s sales week, company meeting, and Christmas party, three events that always hold great significance for our team. With our remote employees being flown in from all over the United States for these annual events, everyone at our organization is always given the chance to reconnect, celebrate accomplishments, and set goals for the future at them. After last week concluded, our company came back to the office this week with a stronger, more unified vision of how to better serve you.

As we move into 2019, we plan to continue improving our solutions and customer experiences in new ways, so that your company can benefit even more. Actsoft remains committed to helping your business find true efficiency, optimization, and all the tools it needs to stay an industry leader throughout the holidays and beyond. So here’s to the success of your company, as 2018 comes to an end and the new year begins to roll in.

Happy holidays and merry Christmas from us at Actsoft, and may your organization’s season be filled with success.

Have any questions on how Actsoft can help you?

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02.23
2018

Photography: A Historic Snapshot

We live in a photo-centric world. There’s no doubt about that. We voluntarily chronicle just about every aspect of our lives, thanks in part to the proliferation of image-based social-sharing applications like Instagram, Facebook, Snapchat, and Tumblr. “If it’s not on social media, did it ever really happen?” is sort of the unofficial mantra of today’s über-connected population.

It’s kind of hard to imagine a time when people weren’t walking around with cameras at their side at all times. But it really hasn’t been all that long. Camera phones have only been around for just shy of 20 years, debuting June of 2000 in South Korea. Photography in general has only been with us for about 200 years, a mere blip on the timeline of human history.

In those 200 years, so much happened with regards to advancements in the field, from inception until now. But how did it all begin? Most people with at least a broad understanding of its history would probably recognize the daguerreotype as the grandfather of modern photography. Invented in 1839 by Louis-Jacques-Mandé Daguerre, this was indeed the first public-facing, commercial means of capturing images. However, the first-ever surviving photo taken was developed — using a different technique — more than a decade earlier by another Frenchman, Nicéphore Niépce.

Niépce created a process he called heliography, or “sun drawing,” which used a triad of tools to “snap” photos: a camera obscura, a pewter plate, and natural light. He captured this first image with an exhaustive exposure time of — wait for it — eight hours. The result (View from the Window at Le Gras, left) was a grainy, barely perceptible (by today’s standards), black-and-white scene looking out a window of the inventor’s home. And it changed everything.

As big a breakthrough as this was, suffice it to say, it never really took off. Not only was it a painstakingly lengthy undertaking, Niépce was also famously protective of the secrets of his method. But still, it certainly paved the way for the future. In fact, it was Niépce’s collaboration with Daguerre that helped the latter bring his more commercial process to fruition, though the former did not live long enough to see its debut into the world. The daguerreotype shortened exposure time to a mere 15–30 minutes. (And you thought getting the kids to sit still for a family portrait was a struggle today!)

While the daguerreotype resulted in moderately crisp-looking imagery, developing onto metal plates didn’t exactly make for the most cost-effective or easy-to-reproduce prints. Enter the calotype, a method created by British inventor William Henry Fox Talbot in 1841. The calotype traded the metal plates for light-sensitive paper that sacrificed some photo quality for ease of production.

But it was the invention of flexible roll film, popularized by George Eastman in the late 1880s, that really took photography to a whole new level. Eastman used this creation to hock the first Kodak camera (yes, that Kodak) to aspiring amateur photographers, using the slogan, “You press the button, we do the rest.” Photography was suddenly much more accessible and easily portable, though it still came at a hefty price. The 100-exposure camera sold for $25 or roughly $630 by today’s standards, plus it cost another $10 (~$250 today) for development.

Since then, the camera has made leaps and bounds likely beyond anything Niépce could have ever imagined. Now, it’s de rigueur for us all to own slim, pocket-sized “cameras” that are also capable of communicating with people across the globe in real time. What was once a cumbersome, costly novelty available to few is now something we really don’t think twice about. We record virtually every waking moment in our lives, thanks especially to our social networks, which invite people to glimpse even the most mundane of details in our daily routines.

Photography is even an integral part of business practices everywhere now. Maintaining photo records of projects particularly benefits many field work–focused companies. Images of finished projects can be used to build a robust portfolio to attract new customers and grow business. Before-and-after photos can serve as visual evidence of services rendered and the condition of objects at the start of a job.

So having photo-capturing capabilities built in to our software isn’t just some flossy feature that looks good on paper. This functionality has a very real purpose. It saves time and money on multiple fronts, and it makes paperless forms much more robust, with richer, meaningful content. Having it integrated with our forms keeps all related projects perfectly sorted to avoid the mix-up that could easily happen when pairing paper forms with a non-integrated camera.

It’s probably safe to say that neither Nicéphore Niépce, nor Louis-Jacques-Mandé Daguerre, nor William Henry Fox Talbot ever imagined that their forward-thinking innovations would lead us to where we are now. (What might they think about Instagram?) But we’re sure glad they played their part in getting us here.

Have any questions on how Actsoft can help you?

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02.16
2018

5 Tips to Organize Your Office Life

They say cleanliness is next to godliness. In the business world, it’s organization that reigns supreme. Whether you’re the one running the show, or are in one of the many supporting roles, maintaining a sense of structure in the things you do directly affects the bottom line. Organization means efficiency, which results in things getting done faster and accurately, which then means there’s more time to focus on the next project.

Are you or your staff lacking on the organization front? Start with these five steps to get yourselves back on track.

1. Get Your Desk in Order
We all have that coworker whose desk looks like a post-apocalyptic nightmare. Papers are stacked everywhere. Nothing seems to be in order. Many times, said owner insists they know where everything is, but still, there should be some sort of rhyme and reason to your workspace. While you may know exactly where in a pile of disheveled papers lays that list of notes for the upcoming presentation, what if you’re out of the office and that list only exists on your desk? As easy as it may be for you to find that paper, it shouldn’t be impossible for someone else to find it in your absence. Take some time to organize those piles. File away things that don’t need to be out at all times.

2. File Those Emails
I once worked with someone who, organized as she was in all other aspects of life, had an inbox that gave me night tremors. How so? While she dealt with and filed away top priority emails, there were still in excess of 10,000 — no, that is not a typo — unread messages in her inbox. An inbox with that many emails is difficult to navigate, and such a huge volume can delay even a search tool’s results. Before your inbox gets too unwieldy, create subfolders. And then further subfolders for those. Make a point of regularly moving your emails to an easy-to-find location, and keep your inbox clutter free. If you regularly get emails that you need to keep, but don’t always need to open, set up rules so they’re immediately delivered to a designated subfolder. And when you see junk, delete it right away!

3. Make Lists
It sounds so simple, right? That’s because it is. Instead of consistently racking your brain to remember everything put on your plate, write it all down — or, better yet, use a free program like Sticky Notes to cut down on paper use — and prioritize. Cross things off (or delete) as you go. (There’s a special kind of satisfaction that comes with actually seeing items disappear from a to-do list.)

4. Schedule Your Day
Do you regularly get batches of similar emails throughout the day (like customer service queries) that require timely responses, but aren’t necessarily urgent? Or do you have regular reports that need to be run? Block out certain times of the day/week to dedicate to each routine task you have. This way, you take care of it all in one fell swoop rather than going back and forth all day.

5. Respect the Chain of Command
You might not consider something like this when you trying to get organized, but think about it: If there is no reporting structure, who do you turn to with questions? Are you asking the right things to the wrong person, which may result in misinformation? In what order do projects make their way up the approval ladder? Are you skipping steps, resulting in backtracking later on? Have a structured system in place and diligently adhere to it; everything will get done much faster, without the excessive back and forth.

Have any questions on how Actsoft can help you?

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