10.29
2019

Using Encore’s Timekeeping Feature to Make Payroll Management Easier

Payroll doesn’t have to be complicated for your mobile workforce. With Encore, your employees can clock in and out from the app that they already use for everyday operations, giving them an intuitive new way to manage their time schedules while on the job.

Even though our solutions can’t entirely take the place of your team’s payroll software, API integration allows Timekeeping data your employees have recorded to seamlessly sync with the system you currently have. This ability simplifies the payroll management process and consolidates things for your company.

Additional benefits of taking your timesheets mobile include reduced overtime, neater organization, and enhanced productivity. By giving your staff a way to register time-punches directly from a smartphone or tablet, they’re equipped with the tools they need to stop working as soon as their days are up, without having to drive back to the office first to clock out while still on company hours. This can also help increase the amount of work each individual on your team can accomplish daily by giving them more available time in the field, resulting in a boost to your business’s bottom line. Fit in more customer requests per day by using Timekeeping to help eliminate unnecessary drive time as a routine task for your mobile employees.

Electronic timesheets are also able to improve your business’s processes by enhancing its level of organization. Smarter storage and an absence of illegible handwriting throughout the timekeeping process both work to improve accuracy, as there’s less points for errors to potentially occur when timecards aren’t having to be regularly filled out by hand and manually delivered to the office.

With the power of Encore’s Timekeeping feature, your business can embrace all the benefits that mobile technology has to offer to the remote workforces of today. Find out more about what integrating timesheets with your existing payroll system can do to help your company save by scheduling a live, customized webinar here.

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10.22
2019

Actsoft’s Strategic Partnership With Geotab

As a strategic partner of ours that supplies top-notch fleet tracking devices and fleet technology, Geotab is the perfect complement to Actsoft’s solutions. Our alliance with Geotab allows us to pair ultra-advanced hardware and fleet diagnostics with the workforce management capabilities of our solutions to give your team a truly robust digital management platform.

Through Geotab GO9 devices, the MyGeotab software, and Actsoft integration, companies can have a rich and detailed fleet management experience, gaining tools for advanced collision detection, driver reports, and more, as well as the features they need to effectively manage all other aspects of their workforces.

After employees have exited their business vehicles and begin working, insight can sometimes become lost; this is where handset tracking comes in. Our solutions provide device monitoring technology, allowing you to keep tabs on each member of your team during working hours in the field. In addition to handset tracking, we also provide solutions for Timekeeping, Job Dispatching, Intra-Company Messaging, and Wireless Forms, allowing your team to take its processes fully digital and control its operations with higher efficiency. When paired with Geotab’s proficiency in the fleet management sphere, our solutions can provide even greater potential for your business.

Use Actsoft and Geotab to gain full insight on both your fleet and remote workforce in near real-time. Our strategic partnership with Geotab allows us to expand the capabilities of our mobile management solutions, help our existing customers continue to succeed, and create meaningful new relationships both now and in the future.

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10.08
2019

How Actsoft Solutions Help Improve Your Bottom Line

With every new innovation we add to our solutions, we’re continuing to make things easier, more efficient, and more connected for your business. And all three of these aspects working together result in a major boost to your company’s bottom line annually, with reductions in costs such as:

Fuel

Managing a cost-conscious workforce isn’t exactly simple, but it’s easier to do with GPS Tracking. Our solutions provide near real-time updates on your fleet vehicles’ activities, allowing you to be notified of any instances of excessive idling or speeding by your drivers. Equipping your vehicles with devices like the Geotab GO9 also remains a great way to integrate Encore, our flagship solution, with intuitive hardware that provides diverse insight on how your vehicles are routinely being operated. When it comes to fleet management, use this tandem of software and hardmount technology to identify and curb costly practices your mobile employees may be unintentionally conducting.

Paper

Antiquated processes like filling out paper documents and manually delivering them can be largely eliminated with Wireless Forms. Our applications provide the tools you need to go completely digital with all of your company’s documentation, helping to reduce potential costs associated with paper usage like errors from manual data entry, high purchasing expenses, and time spent driving paperwork back to the office.

Overtime

Actsoft’s Timekeeping feature gives businesses like yours the ability to clamp down on unnecessary overtime payouts with mobile time-punches. Your remote employees can clock in and out using a smartphone or tablet from our Encore solution’s single integrated portal, allowing them to track start and stop times while working with greater accuracy. Over the course of weeks and years, all those saved minutes from more accurate time-punches can have a sustainable positive impact on your company’s bottom line.

To find out more about how our solutions can help carve a path to savings for your workforce, check out our interactive return on investment calculator here, or schedule a demo today to gain an in-depth look at what our applications can do.

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09.23
2019

Practical Uses for Form Workflows

As one of the most dynamic tools that our Wireless Forms feature has to offer, Form Workflows* is an essential way for companies using our solutions to streamline their documentation processes. This is done through employees digitally sending incomplete forms from one mobile device to the next, allowing them to fill out any relevant information in a seamless chain of command. In addition to helping your staff save time, Form Workflows can also help enhance the accuracy of your documents’ data, as well as allow you to implement authorization processes for submitted forms. Personnel who have greater permissions are able to reject and send back an electronic document once it’s been submitted to them to the previous user if there are certain portions missing or if the data is incorrect. Here are a few practical ways that Form Workflows can be used in three different industries:

Construction

A construction company can rely on Form Workflows to track the near real-time progress of their building projects with documentation routing. As certain aspects of a project gradually become finished, the teams that were responsible for their completion can fill in details about the construction site’s timeline and send them back wirelessly for management at the home office to review.

Healthcare

For healthcare organizations, monitoring medical services delivered remains key for quality control and verification purposes. Using Form Workflows, these companies can store and transmit data back to headquarters in a highly secure environment, giving individuals on their administrative teams extra abilities to sign off on and evaluate details about conducted patient visits.

Transportation

Moving cargo is easier to do by using Form Workflows to help trace vehicle stops and shipment statuses. Truck drivers who are taking goods from the warehouse to the airport for worldwide distribution can use a tandem of Form Workflows and Signature Capture to ensure that deliveries are successfully handed off. As a result, customer service can remain optimized, as increasingly efficient workflow tracking provides more realistic package arrival times for the clients awaiting them.

Find out more about how Form Workflows can help your organization implement accuracy checklists, save your company time and money, and improve its service levels to customers today.

*Form Workflows is a feature exclusively available to users of Encore’s Ultimate tier.

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09.05
2019

Why Data Encryption Matters

In today’s digital age, data is increasingly valuable. With that, however, comes an even greater necessity to protect it. Hefty fines can be leveled against organizations that fail to adhere to federal regulations on certain data types like Personal Health Information (PHI). Any kind of financial information that becomes compromised can also subject the firm in charge of it to massive data breach payouts.

The answer why is simple: Data is crucial to personal security. The potential damage that leaks or hacks can wreak on anything from privacy to financial health can be devastating to both the customer and the company storing it.

So, if your organization is in charge of keeping data heavily secure, what are some of its options? One of the most cost-effective but secure ones lies with our Encore Vault solution. Along with being backed by mandatory and thorough compliance training for our employees on a routine basis, our application is equipped with a slew of security levels to help you truly lock down client information, including:

  • TLS 1.2 data encryption
  • FIPS 140-2 compliance
  • 256-bit AES encryption
  • Advanced Data Security (ADS)
  • Microsoft Azure Web Application Firewall (WAF)
  • Support of HIPAA compliance for sensitive medical information

Encore Vault’s proficiencies aren’t strictly limited to efficient data collection and highly secure storage, however. The solution provides tools for you to coordinate all aspects of your mobile workforce on a platform that’s even more safeguarded. Powerful features like Job Dispatching, Intra-Company Messaging, and GPS Tracking still allow you to monitor points of interest regarding your workforce in the field and adjust workflows in near real-time. Encore Vault is designed to give companies in finance, healthcare, the public sector, and more all the functionality they’ve come to expect from a top-tier workforce management solution, but with the uncompromising levels of encryption they require.

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08.07
2019

How Excellent Communication Enhances Project Management

For any team project, effective communication is essential. Coordinating various tasks that need to be accomplished is much easier when there’s open communication between staff members and supervisors; however, this can be a struggle to maintain consistently at times.

Requesting feedback from your staff regarding how much work they’ve got on their schedules is an excellent way to encourage honesty, reduce overwhelming feelings for individuals in your organization, and pinpoint the objectives at hand with laser focus. It can also give you the best idea of who has additional availability to take on more work. However, there’s no way to gauge expendable bandwidth without solid communication. David Knight, Actsoft’s vice president of customer experience believes that without clear connectivity, collaborative efforts will become limited for a workforce.

“The key to teamwork is collaboration, which can only be achieved with effective communication,” said Knight. “Effective communication keeps teams on the same page at the same time, but more importantly, helps teams avoid conflicts and misunderstandings, which reduce collaboration.”

If everyone in your company is on the same page, meeting deadlines also becomes infinitely easier. A mission statement is a great way to communicate your business’s vision, uniting your workforce around a central theme that keeps staff up to date with the values and objectives that your organization is striving to accomplish during project execution.

Actsoft’s solutions offer intuitive features to make project management easier through enhanced communication. Intra-Company Messaging and Job Dispatching help keep all aspects of your company in the know by providing platforms to securely transmit key information about jobs in the field, regardless of how far away your mobile employees may be. With the power of our applications, strengthen your business’s communication channels and improve the ways that your team collaborates on its daily projects.

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06.11
2019

Setting the Pace for Your Workforce

High productivity doesn’t necessarily mean just staying constantly busy. In fact, time management is perhaps the most crucial aspect to keeping productivity optimized for your workforce. Without a plan of how your team needs to be spending its working hours, you could actually end up setting your organization backwards a few steps.

To enhance time management and productivity, first start by outlining the jobs that your workforce needs to complete. Whether they’re revenue-based, retention-based, or internal, the importance level of each will be vital in helping your administrative team delegate its tasks. Arrange these initiatives by priority to help your entire company target its most pressing goals and better achieve them through clear, concise communication with the staff members that will complete them.

It’s also important to set a good pace for how realistic it will be for your team to finish each task. Do this by reviewing past projects, how long it took for those to get done, and evaluating any new steps that your current ones will require accordingly. Establishing realistic, flexible timeframes allows your employees to experience less pressure, effectively switch to new initiatives on the fly, and even deliver more consistently on deadlines.

Actsoft solutions are able to help you carve out a path to streamlined business strategy execution using a wealth of tools. Our products provide near real-time analytics about your mobile workforce’s daily operations, assisting your management team with tracking ongoing job progress, keeping productivity optimized, and adjusting timelines if need be. Features of Actsoft applications like GPS Tracking and Timekeeping can even help you pinpoint areas of your employees’ workflows that could be further optimized for greater efficiency, like certain prohibited driving behaviors using company vehicles or instances of breaks taken too frequently.

With the power of our mobile resource management innovations, poise your organization for more reliable pacesetting, additional savings, and greater growth.

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04.17
2019

3 Ways Actsoft Solutions Provide Return on Investment

At Actsoft, our primary goal is to build solutions that offer your business the most possible return on investment. In engineering our Encore solution, we’ve managed to integrate multiple different features within a single application, providing mobile workforces like yours with necessary tools to gain maximum ROI. Here are three of the most important ways that our software products can help you see positive results on your bottom line.

Mileage

For companies that distribute fleet vehicles to their mobile employees, managing miles on the job can be a challenging task. By providing near real-time locations of business vehicles, as well as route histories, our solutions can help keep employee accountability strong when it comes to what your staff are using their work vehicles for. If even just 10 employees out of a team of 50 are taking the scenic route to a frequented job site, adding an extra three miles to each of their daily trips in the process, that can add up significantly. With an average gasoline price per gallon of $2.20, the total annual loss comes to almost $1,650 on fuel alone.

Using our GPS-enabled solutions, you can easily identify the most efficient routes for your mobile employees to take daily and verify that they’re following designated paths. Check out our interactive ROI calculator to see specific, achievable savings that your organization could net from reduced fuel expenditure.

Data entry

Data entry is a tedious task that, while necessary, can chew up excessive amounts of time during the course of a workday. Thanks to Actsoft’s Wireless Forms and integration, however, your team can save valuable resources by eliminating it entirely. Instead of having to translate paperwork to digital storage, use Wireless Forms to input data directly from the field and seamlessly integrate it with a number of third-party systems.

Efficiency-driven revenue

Our solution’s Timekeeping feature helps to reduce unnecessary drive time for mobile employees by allowing them to clock in and out remotely from a smartphone or tablet. Instead of having to drive to and from the office to register time-punches, your mobile employees can use that extra saved time to accomplish more tasks, driving revenue even higher for your business.

Return on investment is something that we specialize in at Actsoft. Use our solutions to generate ROI by discovering more about your mobile workforce’s daily operations.

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01.28
2019

Running Your Business While Employees are on Vacation

At some point, every individual working full time needs the ability to take a few days off for relaxation and rejuvenation, as it enables them to pursue a high level of long-term productivity at work. However, if you’re running a business, juggling your employees’ vacation time requests can be difficult, especially if many of them are submitted for the same timeframe. Here are three ways that Actsoft solutions can help you remain in control of your business, whenever it might be short-staffed.

Mobile Timekeeping

Allow your employees to clock in and out from their mobile devices, and save time. Our solutions are equipped to help mobile workforces like yours spend less time on unnecessary trips to and from the office, and more at work sites instead. Despite any staffing shortages you might have to deal with during peak vacation seasons, you can still ensure that the employees you do have working are given additional time to be productive by letting them start their days as soon as they enter their work vehicles.

Wireless Forms

With Actsoft’s Wireless Forms feature, your staff can submit documents wirelessly and fill them out from mobile devices. Enhance the efficiency of your operations by using a digital system to manage and store PTO requests for vacation, as well as many other types of documents that can be customized to your organization’s needs. Through the power of this feature, benefit from streamlined information flows and a modernized approach to workforce management.

Job Dispatching

Job Dispatching makes team coordination easier than ever to accomplish, because it lets you see the near real-time positions of your remote employees during working hours and communicate new instructions to them. Make adjustments on the fly to various job assignments, and ensure that there’s enough staff at each respective point of interest. Effectively rerouting employees with this feature helps your company save revenue over time, and continuously make the most of your available labor.

As important as it is for employees to take advantage of their allotted vacation days, the show must still go on for your business, no matter how many team members are away from the office at a given time. Use Actsoft solutions to optimize productivity, coordinate with simplicity, and remove the stress from managing during times of worker scarcity.

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10.30
2018

How Inefficient Quarterback Play is Similar to Poor Management

Quarterback is far and away the most important role one could have in the game of football, and it’s arguably the most essential position in all of sports. No matter what a football team’s offense does, nearly everything is channeled through its quarterback orchestrating efficiency on a routine basis. Elite signal callers are experts at managing multiple responsibilities when directing scoring drives, and tend to make their best plays during high-pressure situations, while thousands spectate.

Generational talents at quarterback, like the Green Bay Packers’ Aaron Rodgers, can make up for personnel deficiencies on their team by elevating the effectiveness of players around them, and using an extensive knowledge of various pre-snap coverages to audible out of bad plays before they even have a chance to develop. They’re more than capable of putting their team on their back and carrying it to victory during less-than-ideal situations, especially whenever not a lot of extra help is available.

In addition to being tasked with directing excellent passing attacks, NFL quarterbacks are typically anointed as the faces of billion-dollar franchises, entities that are just as much businesses as they are ball clubs. Signal callers at the professional level become highly marketed for jersey sales, advertisements, and other forms of revenue streams. Quarterbacks that struggle at the professional level, however, often times cripple their team by negating effective drives with costly turnovers, and it’s no secret why when they don’t receive nearly the same kinds of lucrative contracts and endorsement deals that the superstars do. The game and position is constantly changing, but one thing will always remain essential: a need for long-term efficiency.

In this respect, running a business is in a lot of ways similar to quarterbacking an NFL team. Without a foundation of efficient, low-mistake management, today’s companies aren’t able to sustain success. The same goes for any NFL offense that’s under the guidance of a franchise gunslinger.

The best NFL quarterbacks are proficient at making adjustments, based on what they’re seeing from an opposing defense in near real-time. Much like managing a company with mobile employees, good quarterbacks are also versatile leaders through efficient communication with their team members. Features of Actsoft solutions such as Dispatching help businesses communicate better on the fly, and relay important updates or changes in workflows to mobile employees quickly.

In recent years, most NFL teams are relying on a throw-first offensive strategy, which enhances the importance of having a competent player under center even more. Learn how Actsoft solutions can help you better quarterback your team, and build a more productive, versatile, and efficiently-managed business today.

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