10.08
2019

How Actsoft Solutions Help Improve Your Bottom Line

With every new innovation we add to our solutions, we’re continuing to make things easier, more efficient, and more connected for your business. And all three of these aspects working together result in a major boost to your company’s bottom line annually, with reductions in costs such as:

Fuel

Managing a cost-conscious workforce isn’t exactly simple, but it’s easier to do with GPS Tracking. Our solutions provide near real-time updates on your fleet vehicles’ activities, allowing you to be notified of any instances of excessive idling or speeding by your drivers. Equipping your vehicles with devices like the Geotab GO9 also remains a great way to integrate Encore, our flagship solution, with intuitive hardware that provides diverse insight on how your vehicles are routinely being operated. When it comes to fleet management, use this tandem of software and hardmount technology to identify and curb costly practices your mobile employees may be unintentionally conducting.

Paper

Antiquated processes like filling out paper documents and manually delivering them can be largely eliminated with Wireless Forms. Our applications provide the tools you need to go completely digital with all of your company’s documentation, helping to reduce potential costs associated with paper usage like errors from manual data entry, high purchasing expenses, and time spent driving paperwork back to the office.

Overtime

Actsoft’s Timekeeping feature gives businesses like yours the ability to clamp down on unnecessary overtime payouts with mobile time-punches. Your remote employees can clock in and out using a smartphone or tablet from our Encore solution’s single integrated portal, allowing them to track start and stop times while working with greater accuracy. Over the course of weeks and years, all those saved minutes from more accurate time-punches can have a sustainable positive impact on your company’s bottom line.

To find out more about how our solutions can help carve a path to savings for your workforce, check out our interactive return on investment calculator here, or schedule a demo today to gain an in-depth look at what our applications can do.

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10.01
2019

How Football Player Speed Tracking Is Similar To Fleet Analytics

This past Sunday, Cleveland Browns running back Nick Chubb ran for 165 yards and three touchdowns, helping his team secure a 40-25 win over the Baltimore Ravens. On his most explosive run of the day, an 88-yard bolt to the end zone, Chubb reached a ridiculous top speed of 21.95 miles per hour, per Next Gen Stats.

The National Football League has been experimenting with new ways to track player performance, measuring advanced statistics using cutting-edge technology. Thanks to concepts like ultra-accurate speed clocking and catch percentage measurements on tight-window throws, insightful data is readily available on how players are performing, and as a result, the performance analysis process is more detailed than it’s ever been.

At Actsoft, our applications’ GPS Tracking feature mirrors many of the innovative technologies the NFL uses to track routes and top speeds by its players on long touchdown runs. Our tracking solutions are able to record the top speeds and route histories of each individual vehicle in your organization’s fleet using a combination of hardware and software, providing a powerful new way for you to regulate operations in the field. From your Actsoft solution’s dashboard, see a live view map of your vehicles in near real-time, as well as the directions they’re traveling. Advanced statistics on stop times, route histories, and speeds traveled by your mobile employees in company vehicles are also available to managers, allowing your business team to enhance quality, safety, and efficient fuel usage. If certain staff members are traveling faster than you’d like for them to while en route to an assignment, use Alerts to receive  notifications any time your customized thresholds for speeding are exceeded.

With advanced technology that collects and reports data on your fleet’s activities, Actsoft solutions are designed to help your managers stay in control of the mobile workforce they employ. Use our tools to increase team accountability by identifying excessive speeding and unnecessary stops by members of your remote teams while they’re on their way to scoring you more business.

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09.10
2019

The Benefits of Encore Vault’s EVV Solution

We’ve already discussed the upcoming Electronic Visit Verification (EVV) mandates that mobile healthcare companies must eventually have an answer for, but aside from just simple compliance, what are some of the extra benefits that an EVV system can provide your workforce with?

From a perspective of running the most efficient mobile healthcare operation possible, taking advantage of an EVV solution’s feature set is nearly as essential as remaining in regulatory compliance. After all, if you’re paying for an EVV solution, it’s wise to use it for the most possible enhancements to your business, while it helps your team stay in line at the same time. Our EVV solution, offered through Encore Vault, is designed to provide your organization with a treasure trove of features and valuable benefits for upgraded operations, including:

Verification of delivered services

It’s within the acronym, and it’s perhaps the most important aspect of our EVV solution: Verification. An ability to document and save data about patient visits made by your mobile medical staff is crucial for success, and in addition to helping track service quality, it can offer your team greater protection, as well as a dynamic new way to submit information.

Redirecting mobile nurses with ease

For mobile healthcare teams that must make multiple trips to different clients daily, the ability to schedule and reroute staff members on the fly can make things infinitely easier. Encore Vault EVV helps your business save fuel, reach patients quicker during emergency situations, and see the near real-time GPS positions of its personnel during working hours.

Helping eliminate insurance fraud and reducing overbilling

Recorded histories of patient visitations with accompanying location markers can help enhance the quality of your healthcare company’s reputation amongst its clientele by fostering consistency. With our application’s ability to notate precise start and stop times for delivered services, you can also help eliminate falsified claims and boost the accuracy of submitted logs.

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09.05
2019

Why Data Encryption Matters

In today’s digital age, data is increasingly valuable. With that, however, comes an even greater necessity to protect it. Hefty fines can be leveled against organizations that fail to adhere to federal regulations on certain data types like Personal Health Information (PHI). Any kind of financial information that becomes compromised can also subject the firm in charge of it to massive data breach payouts.

The answer why is simple: Data is crucial to personal security. The potential damage that leaks or hacks can wreak on anything from privacy to financial health can be devastating to both the customer and the company storing it.

So, if your organization is in charge of keeping data heavily secure, what are some of its options? One of the most cost-effective but secure ones lies with our Encore Vault solution. Along with being backed by mandatory and thorough compliance training for our employees on a routine basis, our application is equipped with a slew of security levels to help you truly lock down client information, including:

  • TLS 1.2 data encryption
  • FIPS 140-2 compliance
  • 256-bit AES encryption
  • Advanced Data Security (ADS)
  • Microsoft Azure Web Application Firewall (WAF)
  • Support of HIPAA compliance for sensitive medical information

Encore Vault’s proficiencies aren’t strictly limited to efficient data collection and highly secure storage, however. The solution provides tools for you to coordinate all aspects of your mobile workforce on a platform that’s even more safeguarded. Powerful features like Job Dispatching, Intra-Company Messaging, and GPS Tracking still allow you to monitor points of interest regarding your workforce in the field and adjust workflows in near real-time. Encore Vault is designed to give companies in finance, healthcare, the public sector, and more all the functionality they’ve come to expect from a top-tier workforce management solution, but with the uncompromising levels of encryption they require.

Have any questions on how Actsoft can help you?

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07.26
2019

What Are Geofences and How Do They Work?

One of the biggest issues that managers face when it comes to having a predominantly mobile staff is keeping track of their team to make sure they’re staying on task throughout the day. It’s impossible to have eyes on everyone at all times and this is especially true when your team is remote. While there is a certain level of trust administrators must put in their team, there are extra measures you can take to keep your team accountable.

We’ve discussed how our GPS-stamped Timekeeping feature helps to prevent mobile employees from preemptively punching in at the start of the day, prior to arriving at job sites. But how do you know they actually remain on-site for the duration of the day? It’s not feasible to continually check in throughout the day, using the live view map; as a business owner, there are much more important things you can (and should) be focusing on.

So what do you do? Enter: Geofences.

Simply put, geofences are virtual boundaries that define a designated area and can trigger a predetermined response whenever they are “breached.” With Encore, you can set up geofences around hotspots — such as work sites — in order to monitor both the arrival and departure of people, vehicles, and equipment.

What does this mean for you?

Once your workers are on the clock, our tracking solution helps assure that they will remain on-site for the duration of their shift. Because if for any reason they depart the geofence zone, you and/or whichever administrator you put in charge, will receive an alert letting you know about this departure. From there, you can determine if it was an authorized move or if it warrants a discussion.

Just knowing that this capability exists is typically enough to keep your workers on-site and accountable for their actions. For those that still feel the need to wander, you’re left with indisputable proof that documents their departure from the worksite and the length of time they were gone. (And you can still track where they went, if they’re still on the clock.)

In addition to keeping your team in check, geofences can also be used to make sure your important (and costly) equipment and vehicles remain where they should be. This added layer of protection helps to prevent both theft and unauthorized use by employees for personal business.

This is just one example of how we embrace the power of GPS to help you make the most of your business. Give us a call and we’ll set up a demo to show you all the other ways our solution can help maximize your workforce.

Have any questions on how Actsoft can help you?

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07.19
2019

Heat Waves and Bad-Weather Management

It sure looks like it’s gonna be another hot one out there, eh?

Ah, weather. That go-to, default topic reserved especially for workplace conversations when, well, frankly you aren’t sure what else to talk about in a given situation. (Think: when you’re waiting for the elevator to finish its slow crawl to your floor so you can finally be on your way.)

Well, that’s typically the case anyway. But if you’ve been paying attention to the news in recent days (or years, really), then you know the weather is actually a hot-button topic. Right now, Europe is not-so-eagerly awaiting its second bout of record-breaking temperatures expected to hit next week. This comes just three weeks after the first heat wave of the year, which saw an all-time high temperature in France.

Stateside, the Midwest and East Coast are both bracing for impact, so to speak, as temperatures are expected to soar into the 90s and 100s over the weekend, with the possibility of surpassing even 110 degrees in some areas, and there is little expected relief to look forward to even after the sun dips below the horizon. (It’s so bad, New York City actually canceled its much-anticipated triathlon this weekend, the first time its ever had to do this.)

Of course, this is on par with an apparent influx in severe weather many have been experiencing in recent years, whether it’s storms hitting harder and more frequently than they ever have before, or sparse amounts of regular rainfall helping fuel rampant wildfires.

Depending on your business, weather can have a severe impact on your day-to-day operations. If you’re flying blind, so to speak, you might find yourself at a bit of a loss when chaos throws your plans into disarray. But you’ll find yourself in a much better position if you have a management system in place that helps you easily oversee your employees’ activities throughout the day.

For example, should the weather result in one or more emergencies warranting immediate attention, you can use GPS Tracking to determine which team member(s) are best positioned to handle the situation. Then use our Job Dispatching feature to send the new work order(s) and reprioritize so your workers can change course.

If severe weather is impacting your company’s ability to do its job due to safety concerns, you can quickly disperse a secure, team-wide message to the masses, giving them important updates — such as telling them to pack up and seek shelter — that help to make sure everyone receives the same message across the board.

Timekeeping will help you keep track of all those odd hours your workers might be pulling due to weather-related shifts in duties. The GPS stamp on each time punch verifies their locations while on the clock, and you can run ad hoc reports to keep on top of overtime to help make sure it’s evenly dispersed, if necessary.

Next time you find yourself at a loss for original conversation, at least you now know that weather can actually be the jumping-off point for bigger, business-related conversation. And hopefully, that conversation eventually leads to further discussion about a solution — our solution — to your weather-related business conundrums.

Have any questions on how Actsoft can help you?

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07.17
2019

What Telecommuting Tool Is Saving Companies Big Bucks?

Today almost all companies have a percentage of employees who work outside of the office. Whether they’re salespeople, delivery drivers, or specialists like plumbers and mechanics, this part of your workforce may never step foot into the office, but they’re an integral part of your success.

The major problems with this group are communication and observation. While you have email and mobile devices available to communicate, this may not be the most efficient method of making sure employees are logging the hours they’re supposed to or arriving at important meetings on time. Moreover, it’s time consuming for management or dispatchers to call or email a remote team member to make sure they’re available to take a call or make a delivery. A solution more and more companies are turning to is mobile timekeeping, which allows employees to clock in and out right from their mobile device.

This complete visibility and accuracy is enabled by GPS time-stamping so you can see both when and where you’re team member was when he or she clocked in. Did they make it to an important client meeting? You can see right away when they clock in, so management has total transparency and accountability for all employees both in and out of the office.

By using a simple and cost-effective solution like mobile timekeeping, you can eliminate guesswork from the equation. Additionally, if you want to see whether a delivery was made, the GPS feature shows precisely where your driver was and at what time — this information can then be sent to your customers if needed, in the event an arrival is disputed.

Another great benefit is that with each time punch you can capture photos; signatures; and data about current jobs, vehicles, and odometer readings.

Experts agree that companies who are adopting these ready-made solutions are more productive and ultimately better equipped for business in the future than companies who do not use this kind of technology designed for mobile employees.

Have any questions on how Actsoft can help you?

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07.16
2019

Managing a Construction Worksite with Encore

In any construction operation, it’s critical for the office to know what’s happening at its project locations in near real-time. However, managing workforce safety, asset security, and employee accountability all at once can prove to be a difficult task for supervisors to maintain if the right solutions aren’t being used. Actsoft’s flagship application Encore enables construction companies to get the most out of their operations by helping them better protect their equipment, stay in OSHA compliance, and remain on track with building project timelines. Here are just a few of the useful features Encore can provide to companies looking to enhance the ways they manage their construction worksites:

Intra-Company Messaging

Build stronger communication channels between your managers and construction workers in the field by using Intra-Company Messaging to relay new information on the fly. Desktop-to-handset integration allows your administrators at the office to message multiple employees at once, saving time and resources. Past conversations can also be reviewed for reference if need be, and your team members can relay project statuses or any new materials requests back to the office using this powerful tool.

GPS Tracking and Geofences

Communication between headquartered administrators and your remote teams is certainly valuable, but our solution takes workforce insight a step further than just Intra-Company Messaging. With GPS Tracking and Geofences, you can draw specified digital boundaries around your building sites on Encore’s live view map, see employee and equipment locations, and be notified any time the perimeters are breached by tracked points of interest. Enhance the transparency of your workforce by using this tandem of tools to help ensure tasks are being completed and that employees are at their assigned locations during working hours.

Asset Recovery

Leave the heavy machinery your company needs in the field overnight and monitor it with Encore’s GPS-enabled technology. If one of your tracked assets becomes lost, you can see its position via the solution’s live view map and easily recover it. In addition to helping prevent expensive costs to replace stolen or misplaced equipment, you can use asset tracking to make sure that no tools are being used improperly after working hours have ceased for the day. Encore’s proficiency in improving workforce, asset, and fleet efficiency makes it a powerful companion for any construction business.

Have any questions on how Actsoft can help you?

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07.03
2019

Construction Season: How to Avoid Theft and Damage

With construction season underway, it’s not uncommon to see heavy machinery, trailers, and sundry other tools left unattended on construction sites. And while signs like “No Trespassing” and the like may deter mischievous teenagers, it’s not going to do anything to stop thieves who want to cash in on the opportunity you left them.

According to research, a knowledgeable thief can enter a site, load the equipment, and be off within ten minutes. However, anything more than that and most thieves will move on to the next score. Additionally, many construction companies don’t have a simple loss prevention plan, so it may be days before they notice that tools are missing. This can result in a lot of wasted time and effort trying to recover and replenish tools, not to mention the time taken away from work.

Here are a few tips that can help construction companies, along with any company that deals in expensive inventory, keep track of their goods, save time and money, and keep on schedule with their projects.

Plan, Prevent, and Save

Simple software solutions can help your employees keep track and manage equipment easily and even automatically — without much effort. The solutions that we provide include GPS-enabled software that allows you to track and trace equipment in near real-time. So if your backhoe is moved from a site, you will be alerted via text and receive up-to-date positioning so you can see exactly where your equipment is.

Keeping track of your equipment through routine inventory checks can also be helpful for knowing where your tools and assets are and what’s missing. You can scan right from your phone and import that information via solutions like Wireless Forms.

Maine.gov also offers these helpful tips in preventing crime and securing your property.

  • Implement a documented check-out and -in system for all tools and equipment.
  • Establish an “end of shift” security inspection protocol.
  • Make unscheduled visits to work sites, including at night, on weekends, and on holidays.
  • Lock and immobilize equipment during non-work hours.
  • Utilize basic key control and specialized locks. Locks should be placed on all vehicles, portable equipment, storage sheds, trailers, and utility bodies when not in use. Use only high-security locks: pick-resistant, case-hardened, or laminated steel. If a chain is required, it should be case-hardened and thick enough to prevent easy cutting.
  • Attach anti-theft devices, such as steering wheel locks, kill switches, tire and wheel/axle locks, locked hood side plates, and locking fuel caps.
  • Whenever it is practical, all operating levers, handles, etc. should be stored under securely locked covers or lids.
  • Lock and protect equipment with an alarm system.
  • Avoid storing equipment overnight at the work site whenever possible.
  • In high crime areas and where values warrant it, consider hiring a security guard or using a surveillance system.
  • Fences are a good form of perimeter protection. Exits and entrances should be kept to a minimum. If it is not possible to fence an entire site, consider partially fencing it, including trailer, equipment, and storage areas.
  • Good lighting is extremely effective in deterring criminal activities. Keep storage areas well lit and free of hiding places, such as shrubbery and trees. Consider using motion-detecting floodlights.
  • Contact the local police before starting a job. Ask them to include the job site in their patrols. Ask neighbors to report suspicious activities.

To Aid in Recovery

  • Double-stamp all tools, equipment, and attachments with an identification number, one conspicuous and one hidden.
  • Display warning signs that indicate identification and serial numbers are recorded.
  • Paint your equipment with bright, easily recognizable colors to identify them from a distance.
  • Use aerosol-applied Microtaggants, thermostat plastic coatings that contain coded pigments or metal particles.
  • Stencil the state’s logo or other identifying marks on equipment.
  • Take photographs of your high-value pieces; catalog these photos and update them as equipment is purchased and sold.
  • Consider equipping each piece of high-value equipment with tracking devices.

After a Loss

  • Secure the scene.
  • Make a prompt and thorough report to a police agency and to the Risk Management Division.
  • Send theft alerts to equipment distributors.
  • Check eBay and used-equipment sales for your equipment.

Have any questions on how Actsoft can help you?

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06.11
2019

Setting the Pace for Your Workforce

High productivity doesn’t necessarily mean just staying constantly busy. In fact, time management is perhaps the most crucial aspect to keeping productivity optimized for your workforce. Without a plan of how your team needs to be spending its working hours, you could actually end up setting your organization backwards a few steps.

To enhance time management and productivity, first start by outlining the jobs that your workforce needs to complete. Whether they’re revenue-based, retention-based, or internal, the importance level of each will be vital in helping your administrative team delegate its tasks. Arrange these initiatives by priority to help your entire company target its most pressing goals and better achieve them through clear, concise communication with the staff members that will complete them.

It’s also important to set a good pace for how realistic it will be for your team to finish each task. Do this by reviewing past projects, how long it took for those to get done, and evaluating any new steps that your current ones will require accordingly. Establishing realistic, flexible timeframes allows your employees to experience less pressure, effectively switch to new initiatives on the fly, and even deliver more consistently on deadlines.

Actsoft solutions are able to help you carve out a path to streamlined business strategy execution using a wealth of tools. Our products provide near real-time analytics about your mobile workforce’s daily operations, assisting your management team with tracking ongoing job progress, keeping productivity optimized, and adjusting timelines if need be. Features of Actsoft applications like GPS Tracking and Timekeeping can even help you pinpoint areas of your employees’ workflows that could be further optimized for greater efficiency, like certain prohibited driving behaviors using company vehicles or instances of breaks taken too frequently.

With the power of our mobile resource management innovations, poise your organization for more reliable pacesetting, additional savings, and greater growth.

Have any questions on how Actsoft can help you?

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