07.26
2019

What Are Geofences and How Do They Work?

One of the biggest issues that managers face when it comes to having a predominantly mobile staff is keeping track of their team to make sure they’re staying on task throughout the day. It’s impossible to have eyes on everyone at all times and this is especially true when your team is remote. While there is a certain level of trust administrators must put in their team, there are extra measures you can take to keep your team accountable.

We’ve discussed how our GPS-stamped Timekeeping feature helps to prevent mobile employees from preemptively punching in at the start of the day, prior to arriving at job sites. But how do you know they actually remain on-site for the duration of the day? It’s not feasible to continually check in throughout the day, using the live view map; as a business owner, there are much more important things you can (and should) be focusing on.

So what do you do? Enter: Geofences.

Simply put, geofences are virtual boundaries that define a designated area and can trigger a predetermined response whenever they are “breached.” With Encore, you can set up geofences around hotspots — such as work sites — in order to monitor both the arrival and departure of people, vehicles, and equipment.

What does this mean for you?

Once your workers are on the clock, our tracking solution helps assure that they will remain on-site for the duration of their shift. Because if for any reason they depart the geofence zone, you and/or whichever administrator you put in charge, will receive an alert letting you know about this departure. From there, you can determine if it was an authorized move or if it warrants a discussion.

Just knowing that this capability exists is typically enough to keep your workers on-site and accountable for their actions. For those that still feel the need to wander, you’re left with indisputable proof that documents their departure from the worksite and the length of time they were gone. (And you can still track where they went, if they’re still on the clock.)

In addition to keeping your team in check, geofences can also be used to make sure your important (and costly) equipment and vehicles remain where they should be. This added layer of protection helps to prevent both theft and unauthorized use by employees for personal business.

This is just one example of how we embrace the power of GPS to help you make the most of your business. Give us a call and we’ll set up a demo to show you all the other ways our solution can help maximize your workforce.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

05.24
2019

Game of Thrones and Business Strategy

Unless you’ve been living under a rock for the last eight years, you’re at least somewhat familiar with the HBO series “Game of Thrones.” Regardless of whether you watched the medieval fantasy, it was —and continues to be — virtually impossible to avoid the seemingly constant chatter that infiltrated every form of media through the years. It almost always centered around fan theories: What was going to happen next? Who would ultimately lay claim to the prized Iron Throne? As of late, however, the conversation has taken a sharp turn as fans discussed what they liked or absolutely hated about this week’s finale.

Regardless of how you felt about the finale, if you were watching, then you undoubtedly spent the last eight years traversing the peaks and valleys of this epic adventure. You were there for the highs and the lows, the wins and the losses, and the deaths. The many, many deaths. Along the course of this journey, you may have noticed a couple of themes that went hand-in-hand with victory. While we can pretty confidently say — and we hope we’re right — that your business practices are nothing like the events that transpired in the fantastical world of Westeros, there are some takeaways from their strategies that you can carry over into your day-to-day practices … with our help and modern updates, of course.

First, the people leading the pack were always in the know. They knew where their people were. They knew where the most important landmarks were. And they knew the best routes to travel. Having this information, more often than not, was key to helping them come out on top.

With our GPS Tracking feature, we give you the insight to always be on top of the same type of information. Knowing the positions of the workers that are manning your “front lines” puts you in a much better position to win at the game of business. Having the near real-time locations of everyone in the field, plotted on a live map, gives you high ground against your competition, allowing you to quickly and easily identify the person best positioned to fall out and take on a new work order. This gives customers more incentive to give you their business since they’ll have a better idea of when they can expect service to arrive.

Second, they were able to relay messages to necessary parties much faster than anyone else. This gave them a leg up in terms of changing strategies based on evolving conditions, rather than taking the risk of entering a situation that became potentially more dangerous than they previously thought.

Now, in Westeros, this was accomplished rather precariously with ravens. We use Intra-Company Messaging, which lets you instantly send important messages to one person, or a group of people, through a secure network. So, when major changes arise that could affect schedules, priorities, or even worker safety, all necessary parties are informed at once, assuring that the whole team is on the same page. And with our method, you never have to worry about an arrow strike getting in the way of your message.

With the help of our suite of solutions — and the absence of dragons, direwolves, the Dothraki, and feudal sabotage — you’ll find yourself in a much better position to lead the charge to reign supreme in your field.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

05.17
2019

Aladdin and the Path to Success

More than a quarter century ago (Yikes!), audiences worldwide were introduced to Disney’s interpretation of the 18th-century story of Aladdin. The somewhat dark, yet still lighthearted (thanks to a slew of catchy tunes and a slapstick-happy Genie) tale is set to once again dazzle the big screen as part of Disney’s recent trend of reimagining its classics, using advanced technology to cast these age-old stories in an entirely new light.

Aladdin is a magical rags-to-riches tale. Most of you know the story: The title character is tasked with the mission of retrieving an enchanted (unbeknownst to him) golden lamp and, in doing so, he inadvertently releases a mystical, powerful genie who is bound to the unassuming treasure. For freeing the genie, he’s rewarded with three wishes.

With his sights set on the Sultan’s stunning, witty, and street-savvy princess, Aladdin’s first wish is to be elevated from his rather humble lifestyle and transformed into a powerful, successful prince. And the story continues on from there.

We all have our reasons to strive for excellence in the world today, whether it’s for love, like Aladdin, or something entirely different. But you don’t need the help of some magical genie to raise yourself up as you trek the path to success. You simply need a solid business idea, a foolproof plan, and the right tools to help you along the road.

Think of Encore as the genie and its suite of tools as the magic that helps your business realize its maximum potential. You’ve already done the hard work. You’ve established the foundation by launching your business, and you’ve already seen success in your field. Our solutions simply give you an easier way to take this success to the next level by helping you to affordably maximize the efficiency of your processes.

If your field workers are still carting around bulky, cumbersome paper forms to fill out at job sites, think of the benefits from making the switch to our Wireless Forms. First, you reduce the burden of keeping track of all those physical sheets, along with eliminating the cost of constantly purchasing more paper. Decision logic speeds up the filling-out process by helping workers skip unnecessary sections, and back-end processing is further sped up because there’s no waiting around for forms to be hand delivered (Poof! It’s at the office.), nor is there holdup due to confusion from illegible handwriting.

We also make it easy to set up a wide range of alerts that help keep you constantly in the loop. For example, in conjunction with Geofences (virtual boundaries that can be established around various geographic sites), you can be informed if workers are preemptively leaving job sites faster than Princess Jasmine when she hightails it out of the Sultan’s palace. This helps keep your team accountable for their whereabouts. And you can be notified should your costly equipment suddenly vacate the premises, helping to reduce instances of theft.

Speaking of theft, should equipment or vehicles go missing, installing our Fleet and Asset Tracking devices can be the simple solution that stands between a quick, full recovery of your property and you having to head to the Cave of Wonders to replace it.

While our solutions may not exactly be as fantastical as a magical genie erupting from an ancient lamp to grant wishes on demand, they do have their own transformative powers. We barely dived into the plethora of offerings we have here. But we’re standing by to help you discover just how these, and the rest of them, can help bring your business the wishes it desires.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

06.11
2018

Protecting Your Equipment with Innovative Software

For many businesses, the security of high-value equipment is essential to making sure that operations run smoothly on a routine basis. One particular cause for concern, however, is how exactly these important and often costly assets are being kept safe during non-working hours.

While mobile employees are in the field, it’s easy to keep tabs on the equipment they’re using in near real-time with the assistance of an adequate solution. But what happens to the tools a workforce uses once its workers have clocked out for the day? How exactly are these assets being protected against theft, misuse, and damages?

With Actsoft, ensure that your valuable tools are being safely monitored around-the-clock using features of our applications such as Geofences, Alerts, and GPS Tracking. On our solutions’ live view maps, the positions of precious equipment like fleet vehicles and company-owned mobile devices are all plotted and can be checked in near real-time. Geofences are customizable, and designate the boundaries for remote work zones on the live view map. Any time an asset enters or exits these boundaries during specified times, notifications will be sent back to a company’s in-office team, keeping them always informed.

Businesses like Gardner-Watson Decking use Actsoft to monitor the whereabouts of their dispersed equipment on a daily basis. Through effective tracking and strong workforce transparency, they’ve been able to witness significant return on investment.

“We have had a vehicle stolen, and we’ve been able to track it and have the police respond to it within approximately 30 minutes of knowing the truck was stolen,” said Rick Vassallo, chief financial officer and vice president of operations at Gardner-Watson Decking. “We got one hundred percent of our equipment back, minor damage to the vehicle. So, a fifty or sixty thousand-dollar equipped truck is a huge savings.”

Consider letting Actsoft help your business retain and maintain its high-value equipment today. With a vast array of specialized solutions available, we can help you gain peace of mind and greater knowledge regarding the security of your company’s essential assets.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar