Summer is finally in the rear-view mirror and, as we look ahead, crisp fall weather is on the horizon. Though autumn is a little different for us here at Actsoft’s home office in Florida than it is elsewhere, we still look forward to (slightly) dipping temperatures and all things autumnal: seasonal beverages — sorry PSL, apple cider is the clear winner here — chilly(ish) mornings, and (best of all) the anticipation of the pending (and seemingly never-ending) holiday season.
This month in particular marks the official countdown to Halloween, the frightful holiday that kicks off the whole season. Haunted houses and visages of ghosts and goblins begin to pop up all over the place. It seems that no matter where you turn, you’re faced with visions of terror and the stuff of nightmares.
Of course, this type of scariness is all in good fun. But what isn’t a fun scare — and one we all like to avoid, no matter what time of year it is— is the idea that you’re losing a ton of money every single day from the inability to properly manage your team for the simple fact that they’re all off-site.
Encore can be the safety net that reels you in and gives you access to all the insight you need about your team and equipment, whether it be where tools and vehicles are located, how they’re used, and whether they need to be serviced; employee locations when they clock in or out; and how many customers they’ve tended to that day. And that’s just the tip of the iceberg.
Don’t believe us? Let’s look at the numbers based on a fleet operation of 10 vehicles running on diesel fuel. If your drivers are selecting less-than-direct routes to and from each job and then allowing their trucks to idle needlessly for extended periods of time at each job site, this burns fuel excessively. Now let’s say, on average, this behavior wastes one gallon of diesel fuel each week, per truck. Given a current national average of $3.06 per gallon, that’s $30.60 each week. It may not seem like much, but over the course of the year, your crew’s behavior has effectively thrown away $1,591.20 of your money.
Now, let’s consider that the same 10 vehicles in your fleet are staffed by two workers at any given time, and they each make $20 an hour. If the less-than-direct routes they opt to drive waste, say, an hour of each worker’s time every day, that’s $400 a day, which works out to be $20,800 every single year. Just because your drivers aren’t taking the most efficient routes between jobs.
Think that’s bad? What if your team, unbeknownst to you, is submitting timesheets that aren’t entirely truthful? Maybe they fudge 15 minutes here, 10 minutes there. This could add up to another hour of worker time that you’re paying for, though no actual work is being done. That’s another $20,800 taken out of your pocket annually.
(And we’re not even getting into the lost revenue from potential customers that could have been seen if you were able to ensure that your team was operating as efficiently as possible.)
So with just these seemingly innocent, almost unnoticeable behaviors, your company is out $43,191.20 … every year.
About to faint, yet?
As petrifying as this scenario is, there’s a simple solution to it all: Encore. With our Fleet Tracking capabilities, you can make sure that your vehicles are taking the most optimized routes at all times. Plus, you can arrange to have alerts sent your way whenever vehicles are left idling for an excessive period of time, as determined by you. No more burning through fuel (and your wallet) needlessly. Driving the optimized routes will also save you from paying your workers for driving around instead of being at actual job sites.
Our Timekeeping functionality gives you digital verification of not just the times your team clocks in, but also their physical locations. This means there’s no more saying they were working when they were, in fact, just rolling out of bed. Or claiming to be finished with lunch, but hanging around offsite for another 20 minutes. The GPS Tracking capabilities can work in tandem with Timekeeping to help keep your employees accountable.
With the implementation of an easy-to-use, affordable solution, you just saved yourself $43,191.20 every year, plus your team now has time to fit more customers into each workday.
Not so scary, anymore.
Have any questions on how Actsoft can help you?
Call (888) 732-6638 or Receive a Live Webinar
As the temperature drops, everyone’s bills begin to rise. Of course, energy bills go up as many try to avoid the frosty outdoors. But have you noticed an uptick in how much you spend on fuel for your vehicle in winter?
The freezing weather (20 degrees F) can drop a car’s gas mileage by about 12 percent when compared to normal performance at 77 degrees, according to a study done by FuelEconomy. For shorter trips, it can drop as much as 22 percent.
How does the weather affect fuel consumption?
There are multiple reasons fuel economy is reduced in frigid conditions. One reason is that the friction from the icy conditions can make it more difficult for a vehicle’s engine to perform. It’s also more difficult on engines if you work in an area that requires your vehicle to plow through the fluffy white stuff.
Much like how we desperately wait for a vehicle’s heating unit to warm up in the cold, the engine itself requires a warm-up to get to a point where it’s at peak performance. That takes time — and fuel — for the car to get to that point.
But hybrids will be okay, right?
Actually, the same study done by FuelEconomy showed hybrids can have their fuel economy reduced by as much as 34 percent when the weather is below freezing, compared to the vehicle’s normal performance. The main reason hybrids do worse is the computer that monitors fuel economy can see a drop off in performance due to freezing temperatures. Hybrids also suffer from the issues a conventional vehicle faces in the frigid conditions. Basically, the same system that helps your fuel consumption in a hybrid may be its downfall in the cold.
The human factor
There are driving habits that can burn up fuel as well. Turning on a vehicle and waiting half an hour for it to heat up, of course, will burn up fuel. Idling has been proven to have a mileage of zero miles to the gallon.
However, there are some other factors we might not even consider. The more trips a vehicle has to make in a day will take its toll during the winter. Each time a car is shut off and subsequently turned back on it requires energy to do so and that, of course, is gasoline.
So what can be done to avoid frequent trips to the pump while the weather outside is frightful?
Plan trips to avoid unnecessary stops. The more you fire up the engine (especially if the engine sits for a while and gets cold), the more precious energy it takes to get the vehicle going. Try to get everything done in one go, if possible, and try to reduce the total distance traveled per trip.
Check the tires. The weather can have a strain on the air in a vehicle’s tires because cold, dense air causes the tire pressure to drop below an efficient level.
Don’t let the pedal hit the metal. The more accelerating drivers do the quicker fuel is burned up. Each time the engine revs up it’s like tossing a few nickels of gas money out the driver-side window.
At Actsoft, we unfortunately can’t control the weather, but we can help you be efficient despite the conditions. We can help monitor driver habits and make sure drivers aren’t needlessly accelerating or breaking hard on the snowy streets. We can make sure the money Jack Frost is trying to take from you stays in your pocket rather than being lost to the icy roads.
Have any questions on how Actsoft can help you through the cold season?
Call (888) 732-6638 or Receive a Live Webinar
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