09.23
2019

Practical Uses for Form Workflows

As one of the most dynamic tools that our Wireless Forms feature has to offer, Form Workflows* is an essential way for companies using our solutions to streamline their documentation processes. This is done through employees digitally sending incomplete forms from one mobile device to the next, allowing them to fill out any relevant information in a seamless chain of command. In addition to helping your staff save time, Form Workflows can also help enhance the accuracy of your documents’ data, as well as allow you to implement authorization processes for submitted forms. Personnel who have greater permissions are able to reject and send back an electronic document once it’s been submitted to them to the previous user if there are certain portions missing or if the data is incorrect. Here are a few practical ways that Form Workflows can be used in three different industries:

Construction

A construction company can rely on Form Workflows to track the near real-time progress of their building projects with documentation routing. As certain aspects of a project gradually become finished, the teams that were responsible for their completion can fill in details about the construction site’s timeline and send them back wirelessly for management at the home office to review.

Healthcare

For healthcare organizations, monitoring medical services delivered remains key for quality control and verification purposes. Using Form Workflows, these companies can store and transmit data back to headquarters in a highly secure environment, giving individuals on their administrative teams extra abilities to sign off on and evaluate details about conducted patient visits.

Transportation

Moving cargo is easier to do by using Form Workflows to help trace vehicle stops and shipment statuses. Truck drivers who are taking goods from the warehouse to the airport for worldwide distribution can use a tandem of Form Workflows and Signature Capture to ensure that deliveries are successfully handed off. As a result, customer service can remain optimized, as increasingly efficient workflow tracking provides more realistic package arrival times for the clients awaiting them.

Find out more about how Form Workflows can help your organization implement accuracy checklists, save your company time and money, and improve its service levels to customers today.

*Form Workflows is a feature exclusively available to users of Encore’s Ultimate tier.

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05.31
2019

Form Workflows: Nailed It!

For anyone as obsessed with food and calamity as I am, there’s arguably no better way to simultaneously satiate your appetite for the duo than by watching the train wreck of a show that is “Nailed It.” If you’re unfamiliar with the premise, allow me to explain: Aspiring bakers — and I can’t stress the word “aspiring” enough here — compete against each other to recreate baked works of art that would be feats of effort for even the most skilled pâtissier.

Of course, under a time crunch, the incessant commentary and pestering from comedienne host Nicole Byer (a true gem), and a general lack of skills on the part of the contestants, there are gaffes galore. Recipes are provided, but under the pressure to finish, steps are often skipped or bakers take it upon themselves to improvise workarounds in an attempt to reach their goal within the allotted time.

The result? Cringe-worthy, gut-bustingly hilarious attempts that more often than not bear little resemblance to the original masterpiece.

While the haphazard attempts to craft these creative confections make for good TV watching, in the real-life business world, such an approach is, shall we say … ill-advised. As far as your workforce goes, it’s up to you to properly vet your talent and make sure the people on your team are experts in the things they do. Even then, mistakes can happen. But when you’re working on, say, a construction site, skipping steps can result in much more serious repercussions than can happen when you accidentally use salt instead of sugar. (Yes, that actually happened on one challenge.)

Our Form Workflows feature can be used to help make sure that your team is precisely following the steps in their tasks. Workers can fill out portions of custom-built Wireless Forms that can then be digitally forwarded to administrators for review. If not satisfied for any reason, the forms can be rejected and sent back to the worker(s) to revisit or, if everything was completed to satisfaction, they can be approved, giving the okay to advance to the next steps.

Implementing something like this improves the accountability of your team since they shouldn’t be moving on to later steps in a project without the approval of a senior, designated staff member. These types of check-ins also help to keep everyone on the team up to date with the most current status of an ongoing project. This simple process can amount to a whole lot of money saved since ostensibly you won’t find yourself forced to replicate efforts down the road when it’s discovered (too late) that a crucial step was mistakenly overlooked.

No matter your industry, there are myriad ways in which this feature can be implemented in order to help make your everyday processes flow a lot smoother. And when you increase your efficiency, you inevitably end up with more money in your pocket.

Have any questions on how Actsoft can help you?

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05.14
2018

How Missed Workflow Steps Affect Your Bottom Line

What happens when a logistical connection between a company’s administrative team and its mobile workforce is broken during the course of a job’s progress?

Usually, smaller instances of communicative disconnect like this between management and employees result in nothing but mere inconveniences to the deadline of a project. However, missed steps in workflows can add up insurmountably over time, and ones that occur at especially non-ideal times can end up wreaking havoc on a job’s timeline and long-term goals.

Actsoft engineers smart solutions designed to help businesses with a mobile workforce alleviate many of the common pain points associated with effectively managing dispersed teams and assets. Our powerful tools aid in fostering intertwined, contemporary workforces that are ultra-connected and communicate well internally.

Jeffrey Gatt, Actsoft’s chief financial officer, knows firsthand the positive impacts that strong communication paths and improved collaboration can have on the success of an organization’s budget and various objectives. The implications of making both of these a business priority can save companies time and money in crucial situations.

“Any time you have efficiencies and standardizations in process, you can’t help but improve a bottom line,” said Gatt. “When you collaborate, you’re bringing in multiple viewpoints, and gaining valuable ideas from different areas.”

The kaleidoscope of applications that Actsoft creates can help businesses achieve these protocols that actively assist in optimizing workforce productivity. Aspects of our solutions like Wireless Forms remove paper from the equation when it comes to the completion and submission of work documents, helping to prevent discrepancies with information flows. Form Workflows is one of the latest enhancements to Wireless Forms, and is a powerful new feature that enables team members to work more closely together on filling out digital documents via seamless wireless handoffs.

Don’t let breaks in communication negatively affect your business’s bottom line and time management. Allow Actsoft to help your company create harmonious internal connectivity, reduce instances of missed workflows, and meet operational objectives today.

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05.08
2018

International Port Cities and Global Trade

Trade networks across the globe play an instrumental role in the continuous upkeep of the world’s economy.

They’re the superhighways of international exchange, and the collective spinal cord of global commerce. Every single day, millions of goods travel along these networks to provide populations with vital resources. The port cities serving as funnels for the mass distribution of goods take in these extraordinary amounts of supplies via airplane or boat, and then redirect them to specific locations through effective transport via roads and streets. Without all of these parts of world trade seamlessly coalescing, many of the things we constantly have at our disposal wouldn’t be available.

Some of the globe’s most prevalent port cities like Sydney, London, Singapore, and Miami also stimulate continued economic growth of the world’s economy by having become highly developed in terms of service-providing. The advent of digital banking and the internet have allowed for glistening, futuristic skylines to emerge from the ground up at many of these type of port cities, enabling them to serve as global hubs for information storage as well.

Businesses that frequently operate in port cities and shipping alike can use Actsoft’s software to upgrade the potency and efficiency of their daily workflows. Enhanced communication and better teamwork can follow as a result of implementing a smarter answer to fluidize daily operations, and we’re here to help your business find that solution.

Form Workflows and GPS Tracking are two features of our flagship solution Encore that can help facilitate improved communications, greater transparency, and bolstered productivity in workforces, particularly those that operate in transportation. If a shipping company needs to submit an important document back to the office quickly regarding an order, Form Workflows is an Ultimate-tier level feature of Encore that can bring multiple employees into the fold when it comes to completing and submitting the form. This helps the document get completed quicker and with a higher grade of accuracy. Hosted on a digital interface, nearly instant transmissions of the order form between employees keeps operations smooth, and gives back valuable extra time to shipping companies and manufacturers alike.

GPS Tracking keeps company administrators informed of the whereabouts and activities of their mobile employees, including speeds traveled and a variety of different alerts regarding the status of company vehicles. With GPS Tracking on Encore, along with the rest of our solutions’ end-to-end capabilities, businesses in transportation and international trade can embrace a new era of simplified but powerful logistics.

Have any questions on how Actsoft can help you?

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