11.22
2019

Actsoft at Geotab Connect 2020

Earlier this year, we announced our partnership with Geotab, the leader in fleet-tracking telematics. As partners with Geotab, we’re able to deliver to our customers a truly robust mobile management package of solutions that keeps management in the loop regarding the whereabouts and statuses of remote employees, whether they’re in the field or on the road.

We’re excited to be working with a company that has such a storied history of progressive technological innovations, and we’re looking forward to our first major event with them. Geotab Connect is an annual event that will be taking place January 13–16, 2020, at the San Diego Convention Center.

At Geotab Connect 2020, industry leaders will be gathered to discuss the latest in fleet technology, including the advancements that have been made over the years, as well as what we can expect in the coming years. It promises to be a truly exciting few days that are sure to instill a spirit of inspiration to those who attend.

For our part, you’ll be able to hear from our CEO, Tom Mitchell, as part of the CEO Fireside Chat that takes place January 14 at 4 p.m. Be sure to stop by to hear what insights our leader has on the industry and our role in helping to shape its future.

Also in attendance will be Andrew Velker, executive vice president of sales, and Drew Bickers, vice president of sales. They’ll be discussing our solutions and how they can drive success for both existing and new businesses, helping to differentiate Geotab in the marketplace.

For more information about the event and to register, visit the Geotab Connect 2020 website. We’re looking forward to meeting you there and discussing all that we, in partnership with Geotab, can do to help drive your business into the future.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

11.20
2019

GPS Fleet Tracking for the EMS Industry

Arriving at the scene of an emergency or tending to a critical patient in a timely manner is important to the success of your business. Unlike other service industries, the level of service can literally mean the difference between life and death. Arriving as a first responder or taking the time to tend to an elderly patient isn’t always as easy as turning on a siren.

If your emergency crew is scattered across a large footprint, it can be difficult to send the closest vehicle to the scene of an urgent accident. Add to that the hassle of finding the quickest route to a location if there are delays, traffic, and construction.

Your dispatcher is responsible for providing the best current information, but what if their information is outdated? Lag time of even 90 seconds can be an eternity in any medical crisis or situation, and could also mean the difference between life and death.

Like any business, providing proper patient care is crucial to providing the best possible service to retain and win new business and contracts. The costly overhead expenses of supplying each of your emergency vehicles with the necessary supplies and employing experienced and trained EMS professionals can add enormous expenses to any EMS business.

Fleet tracking technology can help provide the best patient care possible while helping to reduce fuel, maintenance, and insurance costs. More importantly, it can help you dispatch the closest vehicle to an emergency situation, saving valuable time.

Increase Productivity, Efficiency, and Accountability

The solutions provided in our Encore suite of tools can help improve the efficiencies of any fleet operation. Our high-performance GPS tracking devices, combined with Wireless Forms, can increase visibility and productivity in the daily activities of fleet vehicles. They can allow you to:

  • Identify locations of fleet vehicles or cargo
  • Review idle and stop times
  • Expedite dispatching
  • Improve fleet routing efficiency
  • Reduce theft of high-value assets
  • Ensure equipment is located at the job site
  • Send paperless forms from the field to the office
  • Track trends to make better future business decisions

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

11.06
2019

Truck Safety: Tips and Tools to Promote Good Driving Habits

As the amount of freight transportation activity increases, so do the chances of traffic accidents. Today, trucks carry the majority of freight, about 65 percent, from the United States into Canada and Mexico. With all this movement, there are bound to be accidents. But how many are preventable? What, if anything, can companies do to curb bad driving habits? Experts agree that implementing a proactive program in the workplace is a crucial factor in mitigating traffic incidents. Before we explore possible incentives employers can provide to promote safe driving, let’s look at what commercial truck drivers can do when they get behind the wheel.

  • Get plenty of rest before driving.
    Eat well and stay fit. Driver fatigue and lack of attention can significantly increase your risk of a crash.
  • Slow down in work zones.
    Stay alert. Almost one-third of work zone fatal crashes involve large trucks. Most of these crashes occur during the day. Take your time going through work zones, give yourself plenty of room, and expect the unexpected.
  •  Be aware of your “No Zone.”
    Other drivers may not be aware of the size of your blind spots. One-third of all crashes between large trucks and cars take place in the No-Zone areas around a truck. Adjust your mirrors and be vigilant in watching out for vehicles.
  • Always keep your distance.
    Leave enough space between you and the vehicle in front of you. In rear-end collisions, regardless of the situation, if you hit someone from behind, you are considered at fault. Large trucks, given their mass, have much greater stopping distances than 4-wheelers. Take advantage of your driving height and anticipate hard braking situations.
  • Always maintain your vehicle.
    It can save your life. Inspect your vehicle before each trip and check your brakes regularly. Brake defects are the most frequently cited out-of-service inspection violation. Learn how to inspect your brakes, identify safety defects, and get them repaired before risking your life and the lives of others.
  • Drive defensively.
    Avoid aggressive drivers and maintain a safe speed. Two-thirds of all traffic fatalities may be caused by aggressive driving behaviors. The only thing excessive speed increases is your chance for a crash.
  • Always fasten your seatbelt.
    Buckle up for safety and vehicle control. If you are in a crash, a seat belt will save your life. It will keep you in your seat and allow for you to maintain control of your truck. Increasing seat belt use is still the single most effective thing we can do to save lives and reduce injuries on our roadways.

Keeping Track of Your Drivers: How You Can Help?
Now that you know what your drivers should do, how do you know that they’re practicing good driver behavior throughout their shifts? From minor collisions to major accidents, your business depends on safe, conscientious drivers who will mitigate risk and represent your business with integrity. Actsoft offers incredible, affordable, and reliable software solutions for tracking and monitoring driver behavior. Through detailed reports (which you control the frequency of, from daily to monthly to ad hoc and more), you’ll get a full picture of your drivers. Some of the things you can monitor are:

  • Speed
  • Rapid acceleration and deceleration
  • Arrival and departure times

You may also receive vehicle maintenance reminders and alerts informing you when drivers are in restricted or unauthorized areas. This is especially useful when the law prohibits certain freight from entering certain areas, such as neighborhoods and school zones.

If you’re ready to take a step toward a safe, low-risk approach to vehicle management, then give us a call! We can help you choose solutions right for your needs and budget.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

10.22
2019

Actsoft’s Strategic Partnership With Geotab

As a strategic partner of ours that supplies top-notch fleet tracking devices and fleet technology, Geotab is the perfect complement to Actsoft’s solutions. Our alliance with Geotab allows us to pair ultra-advanced hardware and fleet diagnostics with the workforce management capabilities of our solutions to give your team a truly robust digital management platform.

Through Geotab GO9 devices, the MyGeotab software, and Actsoft integration, companies can have a rich and detailed fleet management experience, gaining tools for advanced collision detection, driver reports, and more, as well as the features they need to effectively manage all other aspects of their workforces.

After employees have exited their business vehicles and begin working, insight can sometimes become lost; this is where handset tracking comes in. Our solutions provide device monitoring technology, allowing you to keep tabs on each member of your team during working hours in the field. In addition to handset tracking, we also provide solutions for Timekeeping, Job Dispatching, Intra-Company Messaging, and Wireless Forms, allowing your team to take its processes fully digital and control its operations with higher efficiency. When paired with Geotab’s proficiency in the fleet management sphere, our solutions can provide even greater potential for your business.

Use Actsoft and Geotab to gain full insight on both your fleet and remote workforce in near real-time. Our strategic partnership with Geotab allows us to expand the capabilities of our mobile management solutions, help our existing customers continue to succeed, and create meaningful new relationships both now and in the future.

Have any questions on how Actsoft can help you?

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10.16
2019

Everyday Choices Companies Make That Waste Money

In our frenzy to bring in more money, drive business, create better marketing strategies, schedule more meetings, and hire more salespeople, we often forget the old adage: “It’s not always what you make, but what you save.” If for every dollar we earn, we blow two, then we’re spinning our wheels and running an inefficient operation. In a time when companies are fighting to succeed, we’ve identified the most common ways companies bleed money and how to avoid these pitfalls.

Everything Counts

According to an article in the Wall Street Journal, “The small expenses add up quickly, so auditing basic costs, from travel expenses to utility costs, is essential … All the little things can really add up, and it is very easy to let it get away from you.” Daily tasks that could easily be automated turn into hours and months of manual labor over the long-term, costing businesses a lot of money that could have been better used in more meaningful ways.

A good example of this is payroll. Often the person in charge of payroll has to verify hours, spend time gathering data, make sure forms are filled out properly, and more. However, a simpler and more efficient solution would be to use mobile time-clock technology.

  • Moble Time Clocks: Actsoft has helped countless businesses integrate their payroll with a simple wireless time clock which allows employees to clock in from anywhere, use GPS verification to identify and time stamp their locations, as well send images and forms via email or text. After a brief and easy setup, this is a task that can be left to software so your employees can make more substantial contributions.
  • Automate Processes: Another common time drain is repeating processes that could be automated, such as work orders. Instead of manually inputting data each week, let Actsoft’s software auto-generate information with the frequency of your choice. It will also deliver these work orders, requests, or other information, and automatically send new order notifications. Plus, it can inform customers that a worker is on the way, and provide proof of delivery and work completion, including signature and pictures.

Paper Costs
It seems like a no-brainer: Eliminate paper costs and save money. But it’s easy to get stuck in a paper rut when there’s no clear alternative. Before you write off the idea of going paperless, think about the efficiency of the internet, providing the information you need instantly. You don’t have to have it delivered, mailed, or faxed; simply open a browser and you’re in!

  • Paperless Alternative: Actsoft’s Wireless Forms operates in just this way, by giving you the power to convert all your paper forms — from contracts and invoices to disclosures and other important documents — into digital ones that you can access from anywhere. Use your laptop or mobile device to fill out forms — complete with digital signatures and images — so business can be wrapped up on the spot. Think of all the saving in paper storage alone! Not to mention the risk you’re taking by using hard copy when a single digital form can live in several places, never to be misplaced again.

Wasteful Ways
Another major contribution to a shrinking bank account is maintaining a fleet that is operating poorly. This can include anything from bad driving habits that increase liability (speeding, hard accelerating and braking, etc.) to inefficient route planning. Actsoft provides solutions that can help curb bad habits and optimize routes, so that fuel costs are down, wear-and-tear on vehicles is lessened, and liability is reduced.

Our high-performance GPS tracking devices, combined with Actsoft’s reliable functionality, provide extensive visibility into the day-to-day activities of fleet vehicles, allowing you to:

  • Identify the locations of fleet vehicles or cargo
  • Review idle and stop times
  • Expedite dispatching
  • Improve fleet-routing efficiency
  • Reduce theft of high-value assets
  • Ensure equipment is located at the job site

Re-Buying What You Already Had
The ultimate in company wastefulness is re-buying costly equipment that was stolen due to lack of proper security measures. While alarms and cameras may deter a criminal, one of the best ways to prevent a theft from happening is to receive near real-time alerts when a door opens or a piece of equipment moves.

Furthermore, recovering stolen property is much easier when it’s tracked by a concealed GPS-enabled tracking device. With near real-time updates, you can see where your equipment is at all times.

10.04
2019

The Scary Side Effects of Poor Mobile Management

Summer is finally in the rear-view mirror and, as we look ahead, crisp fall weather is on the horizon. Though autumn is a little different for us here at Actsoft’s home office in Florida than it is elsewhere, we still look forward to (slightly) dipping temperatures and all things autumnal: seasonal beverages — sorry PSL, apple cider is the clear winner here — chilly(ish) mornings, and (best of all) the anticipation of the pending (and seemingly never-ending) holiday season.

This month in particular marks the official countdown to Halloween, the frightful holiday that kicks off the whole season. Haunted houses and visages of ghosts and goblins begin to pop up all over the place. It seems that no matter where you turn, you’re faced with visions of terror and the stuff of nightmares.

Of course, this type of scariness is all in good fun. But what isn’t a fun scare — and one we all like to avoid, no matter what time of year it is— is the idea that you’re losing a ton of money every single day from the inability to properly manage your team for the simple fact that they’re all off-site.

Encore can be the safety net that reels you in and gives you access to all the insight you need about your team and equipment, whether it be where tools and vehicles are located, how they’re used, and whether they need to be serviced; employee locations when they clock in or out; and how many customers they’ve tended to that day. And that’s just the tip of the iceberg.

Don’t believe us? Let’s look at the numbers based on a fleet operation of 10 vehicles running on diesel fuel. If your drivers are selecting less-than-direct routes to and from each job and then allowing their trucks to idle needlessly for extended periods of time at each job site, this burns fuel excessively. Now let’s say, on average, this behavior wastes one gallon of diesel fuel each week, per truck. Given a current national average of $3.06 per gallon, that’s $30.60 each week. It may not seem like much, but over the course of the year, your crew’s behavior has effectively thrown away $1,591.20 of your money.

Scary.

Now, let’s consider that the same 10 vehicles in your fleet are staffed by two workers at any given time, and they each make $20 an hour. If the less-than-direct routes they opt to drive waste, say, an hour of each worker’s time every day, that’s $400 a day, which works out to be $20,800 every single year. Just because your drivers aren’t taking the most efficient routes between jobs.

Terrifying.

Think that’s bad? What if your team, unbeknownst to you, is submitting timesheets that aren’t entirely truthful? Maybe they fudge 15 minutes here, 10 minutes there. This could add up to another hour of worker time that you’re paying for, though no actual work is being done. That’s another $20,800 taken out of your pocket annually.

Absolutely horrifying.

(And we’re not even getting into the lost revenue from potential customers that could have been seen if you were able to ensure that your team was operating as efficiently as possible.)

So with just these seemingly innocent, almost unnoticeable behaviors, your company is out $43,191.20 … every year.

About to faint, yet?

As petrifying as this scenario is, there’s a simple solution to it all: Encore. With our Fleet Tracking capabilities, you can make sure that your vehicles are taking the most optimized routes at all times. Plus, you can arrange to have alerts sent your way whenever vehicles are left idling for an excessive period of time, as determined by you. No more burning through fuel (and your wallet) needlessly. Driving the optimized routes will also save you from paying your workers for driving around instead of being at actual job sites.

Our Timekeeping functionality gives you digital verification of not just the times your team clocks in, but also their physical locations. This means there’s no more saying they were working when they were, in fact, just rolling out of bed. Or claiming to be finished with lunch, but hanging around offsite for another 20 minutes. The GPS Tracking capabilities can work in tandem with Timekeeping to help keep your employees accountable.

With the implementation of an easy-to-use, affordable solution, you just saved yourself $43,191.20 every year, plus your team now has time to fit more customers into each workday.

Not so scary, anymore.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

10.01
2019

How Football Player Speed Tracking Is Similar To Fleet Analytics

This past Sunday, Cleveland Browns running back Nick Chubb ran for 165 yards and three touchdowns, helping his team secure a 40-25 win over the Baltimore Ravens. On his most explosive run of the day, an 88-yard bolt to the end zone, Chubb reached a ridiculous top speed of 21.95 miles per hour, per Next Gen Stats.

The National Football League has been experimenting with new ways to track player performance, measuring advanced statistics using cutting-edge technology. Thanks to concepts like ultra-accurate speed clocking and catch percentage measurements on tight-window throws, insightful data is readily available on how players are performing, and as a result, the performance analysis process is more detailed than it’s ever been.

At Actsoft, our applications’ GPS Tracking feature mirrors many of the innovative technologies the NFL uses to track routes and top speeds by its players on long touchdown runs. Our tracking solutions are able to record the top speeds and route histories of each individual vehicle in your organization’s fleet using a combination of hardware and software, providing a powerful new way for you to regulate operations in the field. From your Actsoft solution’s dashboard, see a live view map of your vehicles in near real-time, as well as the directions they’re traveling. Advanced statistics on stop times, route histories, and speeds traveled by your mobile employees in company vehicles are also available to managers, allowing your business team to enhance quality, safety, and efficient fuel usage. If certain staff members are traveling faster than you’d like for them to while en route to an assignment, use Alerts to receive  notifications any time your customized thresholds for speeding are exceeded.

With advanced technology that collects and reports data on your fleet’s activities, Actsoft solutions are designed to help your managers stay in control of the mobile workforce they employ. Use our tools to increase team accountability by identifying excessive speeding and unnecessary stops by members of your remote teams while they’re on their way to scoring you more business.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

 

09.20
2019

How to Reduce Your Fleet’s Carbon Emissions

What do you think is the most important issue facing fleet operators today? According to a recent study, 88 percent of fleet industry experts believe that cutting emissions ought to be a top priority. This should come as no surprise since nowadays there is a strong emphasis on all things environmental. Any way companies can cut carbon emissions is seen as a win, both from a green standpoint, but also many times from a financial standpoint, because it typically means decisions are being made to proactive cut down on wasted resources.

But how do you go about making such a big change? You’ll be hard-pressed to find any business owner that is willingly throwing money out the window and encouraging the waste of resources. So why then is it such a huge issue and what can be done about it?

Depending on your budget, you could make the switch to an all-electric fleet, as we’ve discussed in the past. This is the most straightforward solution when it comes to virtually eliminating carbon emissions created by your vehicles. In fact, retail giant Amazon is so committed to the idea, it recently announced a multi-billion dollar deal in which it will purchase 100,000 electric delivery trucks that will eventually be responsible for dispersing billions of items to their customers around the world. It’s a game-changing move that is expected to be fully implemented by 2030.

Of course, the move to an electric fleet is not exactly feasible for many companies. Not right now, anyway. Very few have Amazon-rich resources to draw from — not to mention, even for such a giant, it will take more than a decade to bring full circle — so the solution for most has to be a little more practical.

That’s where we come into the picture. Using our affordable software, fleet managers can easily establish close monitoring of their fleet vehicles and, using metrics pulled via our easy-to-customize reporting tool, make better-informed decisions that can positively impact fuel consumption. You’ll be able to track driver routes to ensure that the most efficient roads are taken, direct drivers away from dense traffic conditions, monitor how long vehicles are being left needlessly idling, and even receive alerts if drivers are habitually hard accelerating each time they move forward.

All of these behaviors contribute to the excessive, wasteful burning of fuel, but they’re also easy to remedy … if you know about them. Once you have a foolproof way to coach drivers into taking on smarter driving practices, you’ll start to notice an increase to your bottom line and you’ll be doing your part to reduce your company’s carbon emission output. That’s more money in your pocket and fresher air to breathe, with almost no effort on your part.

And this just barely scratches the surface of what Encore can do for your business. If waste reduction is high up on your priority list, we’d love to set up a time to speak with you and show you all that we can do to maximize your potential.

Have any questions on how Actsoft can help you?

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09.19
2019

Driver Vehicle Inspection Reports Go Wireless

Since the Moving Ahead for Progress in the 21st Century Act (MAP-21), fleets have had to be diligent if not vigilant about logging in their hours of service information as well as reporting problems with their vehicles. The act requires a daily audit by the driver on vehicle parts and systems that affect maintenance and operation, which include:

  • Emergency equipment
  • Parking brake
  • Coupling devices
  • Wheels and rims
  • Steering mechanism
  • Service brakes, including trailer brake connections
  • Lighting devices and reflectors
  • Tires
  • Windshield wipers
  • Rear vision mirrors
  • Horn

Part of the fleet owners’ responsibilities involves ensuring the safety of their vehicles by maintaining their equipment and addressing problems, including anything a driver may note in a report.

As the Federal Motor Carrier Safety Administration (FMCSA) advises, “Prior to requiring or permitting a driver to operate a vehicle, every motor carrier or its agent shall repair any defect or deficiency listed on the driver vehicle inspection report which would be likely to affect the safety of operation of the vehicle.”

The accuracy of these reports is crucial, but manual reporting can cause mistakes, which may lead to big problems down the road.

We have developed reliable and accurate FMCSA-compliant fleet solutions that will automatically keep track of inspections and defects. This is a huge weight lifted from fleet owners and drivers. Managers can ensure that their fleet is staying in compliance with the law, and drivers can stay focused on driving, safety, delivery, and so many other important responsibilities throughout the day. With Actsoft’s premier mobile solution, you can simply complete your Driver Vehicle Inspection Report (DVIR) with the information from your mobile device, and it will be available in the cloud in near real-time.

In addition to DVIRs, Actsoft’s solutions, including vehicle tracking devices, have a wide variety of features you are sure to find useful, from driver scorecards (Is your driver going dangerously fast and making liabilities a probability?) to idling reports (Could you be wasting hundreds of dollars on idling fuel and not even know it?). Capturing speed, driver location, and even whether a car door is open can make all the difference in optimizing your business over the long haul.

Still have questions? FMCSA has you covered. Take a look at these frequently asked questions and you’ll be an expert in no time.

Call (888) 732-6638 or Receive a Live Webinar

08.16
2019

Electric Fleets: Is Now the Time?

We’ve discussed at length the various ways you can transform your company into a green machine. From the ways small businesses are leading the pack in environmentally sound practices and tips for helping your company follow suit, to ways you can reduce wasteful vehicle idling and the benefits of going paper-free, how we treat our planet is very front-of-mind for an increasing number of people.

And why shouldn’t it be?

In addition to that warm, fuzzy feeling that comes with making decisions that reduce your carbon footprint and help ensure a hospitable environment for future generations, there can also be an array of financial benefits from making eco-friendly decisions.

One of the biggest changes — one that also includes the largest potential environmental impact — that your company is (or soon will be) faced with is the decision as to whether or not to upgrade your fleet from traditional internal combustion engines to the newer, cleaner electric vehicles. Before taking the plunge, there are a few things to consider to make sure it’s a decision that’s right for you at this point.

How far does your fleet travel each day and what do the routes look like?
If you operate a fleet that travels long stretches, you need to determine whether there are any outposts at which you can recharge along the way if that route goes beyond your vehicle’s single-charge limit. Plus, you’ll want to factor in the length of time it will take to charge a nearly drained battery. (This varies from vehicle to vehicle and the output of each charging port.) If there are no viable options, now may not be the right time to make the switch. But, if your drivers can make the full or roundtrip journeys without the fear of fizzling out, you may want to proceed.

Where will you house vehicles?
One detail that’s easy to overlook is, when you have electric vehicles, you need to have a place to plug them in while they’re not in use. It’s important to maximize your daily range in between charges, so what better way than to start at 100 percent charge at the beginning of each day? If you have a smaller fleet, regular old outlets may suffice wherever you park them at night. But as the number of electric vehicles you incorporate grows, you may want to consider the cost-benefit of installing charging stations.

How will you deploy new vehicles?
Once you determine the benefits of making the switch to electric, you have to decide a rollout plan. Are you going to replace your entire fleet at once? Or implement a multi-year (or -month) plan to slowly make the switch over time? Consider the fiscal impact you expect from the introduction of these new vehicles (i.e. money saved over time from less dependency on gasoline), the return you’ll receive from the sale of your current fleet, and your level of comfort/ability to spend.

There’s no way around it: Making the switch to electric is an eventual inevitability. But it’s up to you to determine when the best time to begin that transition is.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar