Since the Moving Ahead for Progress in the 21st Century Act (MAP-21), fleets have had to be diligent if not vigilant about logging in their hours of service information as well as reporting problems with their vehicles. The act requires a daily audit by the driver on vehicle parts and systems that affect maintenance and operation, which include:
- Emergency equipment
- Parking brake
- Coupling devices
- Wheels and rims
- Steering mechanism
- Service brakes, including trailer brake connections
- Lighting devices and reflectors
- Windshield wipers
- Rear vision mirrors
Part of the fleet owners’ responsibilities involves ensuring the safety of their vehicles by maintaining their equipment and addressing problems, including anything a driver may note in a report.
As the Federal Motor Carrier Safety Administration (FMCSA) advises, “Prior to requiring or permitting a driver to operate a vehicle, every motor carrier or its agent shall repair any defect or deficiency listed on the driver vehicle inspection report which would be likely to affect the safety of operation of the vehicle.”
The accuracy of these reports is crucial, but manual reporting can cause mistakes, which may lead to big problems down the road.
We have developed reliable and accurate FMCSA-compliant fleet solutions that will automatically keep track of inspections and defects. This is a huge weight lifted from fleet owners and drivers. Managers can ensure that their fleet is staying in compliance with the law, and drivers can stay focused on driving, safety, delivery, and so many other important responsibilities throughout the day. With Actsoft’s premier mobile solution, you can simply complete your Driver Vehicle Inspection Report (DVIR) with the information from your mobile device, and it will be available in the cloud in near real-time.
In addition to DVIRs, Actsoft’s solutions, including vehicle tracking devices, have a wide variety of features you are sure to find useful, from driver scorecards (Is your driver going dangerously fast and making liabilities a probability?) to idling reports (Could you be wasting hundreds of dollars on idling fuel and not even know it?). Capturing speed, driver location, and even whether a car door is open can make all the difference in optimizing your business over the long haul.
Still have questions? FMCSA has you covered. Take a look at these frequently asked questions and you’ll be an expert in no time.
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We’ve discussed at length the various ways you can transform your company into a green machine. From the ways small businesses are leading the pack in environmentally sound practices and tips for helping your company follow suit, to ways you can reduce wasteful vehicle idling and the benefits of going paper-free, how we treat our planet is very front-of-mind for an increasing number of people.
And why shouldn’t it be?
In addition to that warm, fuzzy feeling that comes with making decisions that reduce your carbon footprint and help ensure a hospitable environment for future generations, there can also be an array of financial benefits from making eco-friendly decisions.
One of the biggest changes — one that also includes the largest potential environmental impact — that your company is (or soon will be) faced with is the decision as to whether or not to upgrade your fleet from traditional internal combustion engines to the newer, cleaner electric vehicles. Before taking the plunge, there are a few things to consider to make sure it’s a decision that’s right for you at this point.
How far does your fleet travel each day and what do the routes look like?
If you operate a fleet that travels long stretches, you need to determine whether there are any outposts at which you can recharge along the way if that route goes beyond your vehicle’s single-charge limit. Plus, you’ll want to factor in the length of time it will take to charge a nearly drained battery. (This varies from vehicle to vehicle and the output of each charging port.) If there are no viable options, now may not be the right time to make the switch. But, if your drivers can make the full or roundtrip journeys without the fear of fizzling out, you may want to proceed.
Where will you house vehicles?
One detail that’s easy to overlook is, when you have electric vehicles, you need to have a place to plug them in while they’re not in use. It’s important to maximize your daily range in between charges, so what better way than to start at 100 percent charge at the beginning of each day? If you have a smaller fleet, regular old outlets may suffice wherever you park them at night. But as the number of electric vehicles you incorporate grows, you may want to consider the cost-benefit of installing charging stations.
How will you deploy new vehicles?
Once you determine the benefits of making the switch to electric, you have to decide a rollout plan. Are you going to replace your entire fleet at once? Or implement a multi-year (or -month) plan to slowly make the switch over time? Consider the fiscal impact you expect from the introduction of these new vehicles (i.e. money saved over time from less dependency on gasoline), the return you’ll receive from the sale of your current fleet, and your level of comfort/ability to spend.
There’s no way around it: Making the switch to electric is an eventual inevitability. But it’s up to you to determine when the best time to begin that transition is.
Have any questions on how Actsoft can help you?
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