09.06
2019

How to Best Manage Your ELD Woes

If you’re running a fleet business that involves long-haul driving, then you’re well familiar with the rules and regulations that came about with the federal mandate requiring electronic logging devices (ELD) to automate the tracking of hours of service (HoS) in order to prevent drivers from exceeding too many hours logged within any given day. While the Federal Motor Carrier Safety Administration (FMCSA) has indicated that the number of violations is steadily decreasing thanks to the new mandate, a couple of unexpected trends are beginning to pick up.

Increase in drivers speeding.
Because the length of time is what is mandated, but business owners tend to be more concerned with getting from point A to point B as quickly as possible, some drivers can feel pressured to increase their speed, taking them across the threshold into unsafe driving territory. This can be especially true if, say, they find themselves caught amid rush-hour traffic and subsequently feel the pressure to make up for lost time.

With our software, dispatchers can better help drivers plan out their trips to avoid traffic delays, alleviating them from some of that stress. But it’s also on management to be watchful of drivers’ speed. Our solution monitors driver speeds and alerts can be sent whenever a violation occurs. While driving a little over the speed limit may help your driver get to their destination faster, according to the American Trucking Associations, speed is the contributing factor to 18 percent of fatal crashes where a truck driver is found at fault. Lives can’t be replaced and the cost to replace equipment (plus the potential legal fees) far outweigh the cost of drivers showing up later than expected.

Searching for safe parking.
Long-haul drivers can’t just pull over anywhere they want. When it comes time to rest up, they need to find a safe spot where they can set up shop. This can push drivers to the limit as they try to find the ideal location while also attempting to maximize their hours, and could result in a violation of HoS since there is little room for flexibility. It’s important to plan out routes as efficiently as possible to make sure they are able to pull over in a location they’d feel safe camping out for an extended period of time.

While there are those who are proponents of loosening the rigidity of HoS for certain circumstances, the fact of the matter is that right now, there is no room for flexibility. So why not turn to our suite of tools, which includes an ELD solution, to help make sure you aren’t left paying hefty penalties? Together, with some strategic planning, we can maximize your drivers’ routes and keep your business from getting fined. Your bank account will thank you.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

08.22
2018

ELD: The Future of Transportation

Automation is the name of the game in 2018.

Businesses are increasingly in search of ways to take old, cumbersome processes and revamp them into contemporary forces of efficiency, and transportation companies in particular are a prime example of this trend. Electronic Logging Devices (ELDs) are becoming viewed as the true future of the shipping industry as a whole.

Demand for reliable ELD technology stems from the need to standardize the methods in which transportation companies go about complying with federal regulations. The Federal Motor Safety Carrier Administration (FMCSA) has instituted mandates called Hours of Service (HoS) that require corporations to record and report certain information about their employees’ driving data. During roadside inspections, operators of semi-trucks must meet certain criteria derived from their logged information, particularly as it relates to drivers getting adequate amounts of rest. These HoS regulations were designed in part to help improve road safety, and reduce the potential for drivers to fall asleep at the wheel during lengthy cross-country travels.

If a corporation’s drivers don’t comply with HoS mandates, their business risks having to pay costly fines, or even worse: they may risk higher possibilities of car crashes involving employees. Injuries and lawsuits from roadway accidents are two things that all transportation companies seek to avoid as much as possible, which makes ELD an especially valuable tool of the 21st century.

ELD solutions help to improve operations for transportation companies by automating the logging of driver data, making it easier than ever for them to avoid HoS infractions. Our ELD solution is powered by VisTracks, and it relies on a unique software/hardware combination to track driving information. Through minimal training requirements, on-screen documentation tools, and easy-to-use administration features, our solution remains one of the most intuitive on the market.

With Actsoft’s fully FMCSA-certified ELD application, allow your company’s drivers to focus on driving safely and efficiently by digitizing their driving information. Let our solution eliminate the hassles of logging travel data, and in turn increase your team’s productivity, accuracy, and bottom line savings today.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

 

04.27
2018

The Woes of Remote Management & How to Remedy Them

Though it seems a lifetime ago, we really don’t have to look too far back to remember a time when the traditional workweek was considered Monday through Friday, from 9 a.m. until 5 p.m. Of course there were always exceptions to the rule, depending on the industry and demands, but that was long held to be the standard. (I mean, c’mon, there was even a song written about it.)

But over the years, that standard workweek (and subsequently the workday itself) has continued to evolve and transform into a more fluid, amorphous entity, so to speak. More flexibility was introduced to accommodate individuals’ personal situations. One of the biggest — and increasingly more popular and rapidly adopted — changes is the concept of remote employment and, by proxy, remote management.

Once upon a time, this type of arrangement was only found sporadically, in special situations; but today, thanks in part to all the advancements in digital communications, it is becoming de rigueur. It’s not unusual for businesses to be almost exclusively staffed by work-from-home employees who may not even live in the same state (or country) as the company headquarters.

There are so many benefits to this type of business model: Employers can cast a wider net when it comes to staffing the best, brightest people for the job; office-space rentals are smaller since they don’t need to be large enough to accommodate everyone; the customer base, for services requiring in-person visits, isn’t restricted to just locals; and so much more!

With those perks, however, come some challenges. How does a business owner, or even a manager, keep a staff in line when they’re never around each other or, quite possibly, they’ve never met in person? Who’s to say a remote worker is doing what they should be doing, for sure? Are they making the most of their time?

That’s where we come into play.

Actsoft’s robust suite of tools was designed for exactly this purpose. Whether all of your employees are local but spend the bulk of their days on the go, or you staff remote workers in distant regions around the country or world, we’ve got your back.

Fleet Tracking One of the bigger industries where remotely working is the norm, naturally, is in the trucking industry. Back in the day, truckers were depended upon to accurately report their hours and distances traveled in paper logs. Today, those paper logs no longer suffice; everything must be digital. We partnered with VisTracks to provide state-of-the-art ELD tracking of hours to make sure your long-haul drivers are keeping compliant with the law and therefore not costing you needless dollars in fines. Couple that with our fleet-tracking devices and, just as easily as if you were sitting in the passenger seat, you can follow your drivers’ routes, safe-driving practices, and vehicle idling, among other things.

GPS Tracking This is particularly helpful when you have employees who are not only remote, but also work in the field. With our service tracking staff members, you can always be certain they’re actually with the right client/at the proper location when they say they are, for how long they say. This keeps your team honest about their schedules, and also comes in handy when dealing with any potential customer service issues down the road.

Wireless Forms Dealing with paper forms is a hassle no matter what, never mind when the forms being filled out are hundreds of miles from the office. Relying on hard copies, especially with remote staff, is the easiest way to introduce unnecessary delays and errors into your everyday work. Going digital, you eliminate that problematic wait period and instead, all of your formerly-paper forms make their way home instantly. Plus, with our latest Form Workflows option, colleagues across the country can seamlessly collaborate on the same project, quickly passing a single document between each other as needed.

Mobile Timekeeping We’d all like to think that every person on our team, remote or otherwise, is completely trustworthy. Unfortunately, that’s not always the case. (Plus, sometimes honest mistakes happen.) Merging GPS tracking with mobile timekeeping capabilities lets you know exactly where your employees are when they punch in; so you know your staff is at a job site, rather than en route, and you’re only paying people for time they actually spend working.

With those four features alone, managing a remote staff of any size or proximity becomes that much easier. And that’s just scratching the surface of what Actsoft and its array of services can do to help your business reach a new, more efficient state.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar