01.15
2019

The Importance of Creating a Budget

Whether it’s in business or personal finance, the importance of budgeting can’t be understated. Out of control spending can derail finances for anyone, and companies that successfully keep their bottom lines in check are able to hire more employees, gain larger market share, and most importantly, avoid bankruptcy. Here’s a few tips on how to implement an effective corporate spending plan.

Sticking to a flexible plan

When formulating a budget, it’s important to avoid rigidity. While any spending plan has to involve some level of structure, a strict, no-exceptions-allowed plan can actually end up doing more harm than good, because it can be impossible to stick to. Always try to maximize the gap between your business’s cost of operations and the cash flow being brought in, but as more revenue is generated, feel free to scale up and spend more when necessary. With that being said, be sure to confirm that there’s more than enough profits to back up the expansion of your budget’s parameters before doing so.

Preparing for the unexpected

Any business will have unforeseen expenses come up at one point or another. However, the key differentiator between a financially smart business and one that’s lacking is in the preparations. Things that break in the office and deadline shifts requiring overtime are just a couple of examples of unexpected costs that may arise, and leaving room in your company’s budget for things like these eliminates the anxiety associated with scraping together sufficient funds to deal with them.

Keeping costs low

Don’t cut corners on expenses to the point where your business would suffer, but still look for ways to reduce spending wherever possible. By acquiring an Actsoft business solution, you can gain return on investment by creating new strategies to slash operational costs. For example, our Timekeeping feature allows your business to reduce unnecessary overtime, and accurately manage employee timecards. Wireless Forms is another application of ours that can allow you to save more through smartphone-to-desktop integration. Digitize budget proposals and any other company documents to eliminate paper expenses, unnecessary waste, and processing delays using this tool.

By putting in place a flexible but effective budget, your business can continue to thrive by remaining in control of its bottom line. To create new ways for your organization to retain more of its profits, use the power of our business solutions, and lower your team’s cost of operations.

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01.08
2019

Corporate Growth and Motivating Employees

As any corporation experiences growth, the need to cultivate new leaders within it will naturally exist. For many employees, the prospect of eventually rising to a management role is something that they strive for, and if your organization is continuing to expand, there’s nothing but positive trajectory for everyone.

With corporate growth, however, comes the need to develop the skills of staff. Over time, the valuable traits that each of your employees bring to the table for your business’s success should be identified, refined, and highlighted. Effective management starts with empowering those around you, and routinely motivating them through the progression of their abilities.

If there’s potential for growth within your company, better candidates may be more enticed to take open positions, allowing you to hire only the most impactful people. Individuals that truly make a difference for your organization typically all have strong work ethics, and new positions created during times of expansion can help to put in place additional structure for your organization.

By using Actsoft solutions to help your team flourish, you can provide your employees with clearer paths to success. Features of our digital products like GPS Tracking, Dispatching, and Wireless Forms all continue to play an active role in helping countless businesses reduce the costs of their operations, and maintain higher standards of efficiency. As any company’s bottom line must be in good standing before more employees can be brought on, our solutions can help to increase workforce productivity and efficiency, saving additional funds. New hiring is a huge benefit, and a great sign that growth is occurring. It also leaves room for tenured staff to potentially achieve positions of leadership.

If staff feel empowered to ascend in their careers, the ramifications for your business are huge. Employee productivity as a whole can increase, and you’ll be able to continue effectively growing your company. To gain a better handle on growth, bring down operational costs, and make promoting your team members easier, allow Actsoft’s suite of applications to help.

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12.04
2018

Handling the Inefficiencies of Harsh Winter Weather

The biting cold of winter can bring with it a slew of inefficiencies for organizations that must regularly deploy a mobile workforce. From icy roadways causing driving hazards to snowstorms affecting work performed outdoors, the toll that harsh winter weather imposes on operations should always be accounted for in any business’s game plan.

Construction and transportation companies in particular must deal with some of the worst symptoms of bad winter weather. As either road travel or working outdoors are essential to both of these industries, safety remains a major concern. And while our software can’t prevent bad weather from occurring, it can help your team stay on its feet during these kinds of less-than-ideal conditions. Features of Actsoft solutions like GPS Tracking make navigating roads simpler to do, especially when icy conditions have impacted available routes. In the case of an emergency situation, pinged positions of your employees’ mobile devices and fleet vehicles help your business know the whereabouts of its workforce’s various pieces on the fly. These positions also assist your administrators with finding the best routes for company drivers to take to job locations in the field.

Building delays from blizzards or other forms of inclement seasonal weather can also pose threats to your business’s success. However, our applications can help you communicate more efficiently with your staff during times like these, and find a more intuitive method to convey crucial information about project statuses. Save time and money by coordinating your workforce from the convenience of a single digital solution, and connect your team across distanced locations, even in the midst of bleak conditions outside.

Through the power of Actsoft, fight the inefficiencies that harsh winter weather can create for your company’s objectives. Our products make gaining insight into field operations and employee communication easy, no matter the amount of forecasted snowfall.

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11.13
2018

The Benefits of Integrated Technology

The businesses of today rely on technology to power their workforces, especially if they’re mobile. Without solutions for managing remote operations, it’s difficult for companies to optimize efficiency and maintain a competitive advantage over other organizations in their industry. The problem, however, lies in the fact that these businesses often times use multiple different applications to handle their various inefficiencies. In doing so, they can end up paying much more for a laundry list of different software licenses, and still not have the same kind of control that a single, end-to-end business application would provide them with. Instead of buying a wireless forms solution, a tracking solution, a dispatching solution, and a timekeeping solution, why not just acquire one that includes all four, plus even more tools to make your business thrive?

At Actsoft, we realize that today’s companies need solutions that don’t add more guesswork and unnecessary costs to their daily processes. That’s why we’ve created Encore, our flagship application for data collection and business management. With Encore, you’ll be able to seamlessly integrate your remote staff’s mobile business devices with your organization’s desktops, and manage from the convenience of an all-in-one solution. Reap benefits like these as a result of integrating your business’s technology, through our most intuitive application’s potential.

Stronger Connectivity

Integration naturally bridges gaps in communication, making connecting with your team easier than ever to do. Encore’s Dispatching and Messaging features provide a seamless environment for effective, on the fly communication, and establish links between the handsets of mobile employees and your office’s backend systems. Save time and money by efficiently rerouting staff as need be, and getting crucial instructions to them quickly.

Accessibility

What more could your business accomplish if it had nearly instant, yet secure access to the valuable data it’s gathered from the field? Integrating technology allows your mobile operations to succeed, and provides your home base with all of the information it requires more efficiently. Wireless Forms on Encore lets you easily create digital copies of all of your business’s most important documents, and enables your employees to submit forms from the field. In doing this, supervisors have faster access to analytics, and can make data-driven decisions for saving revenue, and smarter resource allocation.

Consolidation

Reduce the amount of different solutions your business uses with Encore. As an all-in-one application, it can help your company save, centralize its information, and simplify the ways that it manages. Learn more about how Encore can help you integrate and enhance your business today.

Have any questions on how Actsoft can help you?

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10.11
2018

Industry Spotlight: Actsoft Solutions in Transportation

In the wake of a brutal natural disaster, supplies are in critical demand. Before power restoration and rebuilding comes the provision of emergency aid to those in need, which often times comes in the form of bottled water, medicine, and food deliveries to shelters, and the transportation industry plays an essential role in accomplishing this.

Bringing goods to areas that have been hit hard by a volatile weather system isn’t always easy, as road blockages, flood waters, felled power lines, abnormal traffic patterns, and other obstructions can impair efficient delivery. However, transportation companies that offer assistance in scenarios like this can use Actsoft solutions to mitigate operational hindrances, and better help people that have been caught in some of nature’s most destructive potential.

GPS Tracking

Even after a storm has passed, there’s still a significant level of danger in reaching areas that have been damaged by blistering winds, torrential downpours and structure-devouring storm surges. Our GPS Tracking feature helps transportation companies monitor the near real-time positions of their employees, fleet vehicles, and assets, and enhances driver safety by keeping administrators constantly in-the-know about their locations. Should an emergency occur on the job, supervisors can know exactly where any of their dispersed employees are, making emergency situations much more manageable.

Dispatching

Mobile technology and Actsoft innovations work together to bring dispersed workforces into a more connected state. If adjustments in delivery assignments need to be made on the fly, our Dispatching tool allows administrators to contact their drivers nearly instantly through integrated desktop-to-smartphone communications. With relief efforts requiring high levels of flexibility, Dispatching is a valuable asset for 21st century transportation companies to have in their repertoire, especially during times of catastrophic weather.

Traffic Overlay

After a weather event like a hurricane has ceased, it may take a while for traffic patterns return to semblances of normalcy. Emergency deliveries, however, don’t have time to wait when the public is in dire need of survival supplies. Using Traffic Overlay, a recent enhancement to our Encore solution, organizations can see near real-time congestion patterns on their live view GPS map, and then select the most efficient routes for their drivers to take to affected areas.

Extreme weather phenomena are often unpredictable. Let the power of our solutions revolutionize your transportation business into the most productive, efficient, and versatile version of itself, and provide disaster-stricken areas with unparalleled assistance during aftermath recovery.

 If you’d like to donate to the American Red Cross Hurricane Michael disaster relief fund, click here.

Have any questions on how Actsoft can help you?

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10.04
2018

Industry Spotlight: Actsoft Solutions in Professional Service

Conveying a brand of expertise is vital in the professional service industry. Professionalism must be marketed as an essential ingredient of business, particularly for companies that deal in realty, security, or insurance, as it fortifies trust, something that inevitably leads to customer loyalty.

Actsoft takes pride in developing solutions that help businesses enhance the efficiency and positive image of companies to consumers. Using our digital tools, send a message of professionalism every single time your organization interacts with clients, and organize your team’s processes with ease.

Enhancing your organization with Encore

Branding matters, regardless of what type of service your company provides. With Actsoft’s Encore solution, your professional service business can create a customized management application of its own, complete with personalized logos and hand-selected color combinations to match your company’s aesthetic. On the functionality side, Encore bridges the gaps between your remote employees’ mobile devices and your office’s desktop computers, connecting the field to headquarters seamlessly. Select only the features and modules that specifically fit your business’s needs, and direct your mobile workforce effortlessly.

Wireless Forms

With Wireless Forms, you can create custom digital versions of all of your company’s documents, and have remote employees fill them out using mobile devices. This feature simplifies the process of form completion through decision logic, which only presents relevant fields of the document to fill out, based on an employee’s previous answers. Form Workflows, a new addition to Wireless Forms also empowers your team to work together by letting specific users complete portions of a wireless form, and then send it electronically from one person to another until it’s finished. Save time, money, and resources using the power of this tool, while fostering the consistency of your brand as well.

Mobile Timekeeping

Fulfilling the needs of customers remains a high priority for any service-providing company. Mobile Timekeeping helps your remote staff reach clients quicker than ever, by allowing them to clock in directly from the field using a smartphone or tablet. Through accurate timesheets and shortened response times to customers, you can further standardize your company’s operations, help your team buy in even more to a culture of professionalism, and save money by reducing unnecessary overtime hours.

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10.02
2018

Industry Spotlight: Actsoft Solutions in Field Service

Whether your field service business deals in machinery installation, commercial repair work, landscaping, or industrial servicing, the need for efficiency persists. And as employees of field service-based companies are typically supplied with tasks located away from the office, transparency between company headquarters and remote work zones is key to a job well done.

At Actsoft, we know the inconveniences that can be posed from the burden of having to manage a mobile workforce, and the diversity of the field service industry makes it a perfect fit with the power of our versatile solutions. Here’s a few of the ways that our software is able to bring extra efficiency, sharpened communication, and greater modernity to your workforce’s operations.

Staying connected

Directing in near real-time is simpler than ever with Actsoft’s solutions. Your field technicians can remain connected to headquartered administrators by using GPS Tracking, Messaging, and Job Dispatching to facilitate better communications channels, and make adjustments on the fly. Quickly disseminating directives out to your team’s various components also becomes a much easier process, once the power of mobile technology has been tapped into. Our solutions excel at integrating smartphones and tablets with the desktop computers at your home office, tying everything together digitally.

Increasing efficiency

If your field service company was given a tool for reducing wasted time, improving productivity, and holding employees more accountable all in one, what more could it accomplish? Using the features of our software packages, feel free to save your business more money and resources. Unnecessary trips to the office can be trimmed down with Timekeeping, as staff can clock in and out remotely via mobile devices. Give back more time for your employees to tend to the needs of customers in the field, and make the most out of every work day by enhancing your team’s productivity.

Powering workforces

The future landscape for mobile workforces includes an increasing reliance on technology to streamline operations. Teams that are managed using the latest in business-enhancing solutions are poised for success, savings, and tighter coordination. Let’s get to work on making your business thrive, with the capabilities of our unparalleled solutions supporting it the entire way forward.

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09.10
2018

Industry Spotlight: Actsoft Solutions in the Public Sector

Public sector entities can experience mission-critical situations on a routine basis during daily operations, making timeliness and attention to detail imperative. As a result, for government-sponsored agencies such as law enforcement, city utilities, inspectors, and parks and recreation, it’s always a necessity to have clear lines of communication, strong insight, and effective mobile workforce management strategies in place. In the wake of natural disasters and other types of emergencies, solutions that help to reduce any points of inefficiency can be key to accelerating response times, and providing better service to the public.

Actsoft has taken a versatile approach to our digital solutions’ development process, particularly when it comes to what public sector jobs specifically need for success out of an application. Our library of features has been engineered to encompass everything a department could possibly require for sustained efficiency, simplified processes, and better task delegation. Here’s a few of our solutions’ most applicable features to the public sector:

Dispatching

Take the guesswork out of coordinating your mobile workforce with Dispatching. Directing remote employees to new job sites via smartphones or tablets can increase responsiveness to critical scenarios, and make communication between dispatchers and first responders easier than ever to maintain.

Wireless Forms

With Wireless Forms, the hassles of traditional forms are no more. Allow Actsoft to help transition all of your paper documents onto a clean, digital system that works for your organization, and receive crucial data from the field nearly instantly. Electronic storage is able to safeguard sensitive information, and also help to ensure that it never gets lost by accident.

Mobile Timekeeping

Employees can clock in and out remotely using this powerful feature, and when used in tandem with GPS Tracking, they’re able to safely keep business vehicles at their homes overnight. Save on fuel costs, reduce unnecessary trips back to the office for clocking in, and enhance workforce productivity with Mobile Timekeeping.

GPS Tracking

GPS Tracking allows for employees and fleet vehicles to be surveilled around the clock. Squad cars, utility vehicles, and other assets can be monitored via satellite-enabled tracking, making GPS pinpointing a vital tool that helps to facilitate strong team direction on the fly.

Have any questions on how Actsoft can help you?

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08.07
2018

Encore Updates: Manager App, Security Enhancements, and More

At Actsoft, we’re constantly creating new ways to advance the power of our business solutions, and our latest product update is just another example of how we’re continuing to elevate the bar in both telematics and workforce management alike. Here’s everything that our latest release has to offer to users of Encore, our flagship solution.

Manager App

This new feature is designed to bring an extra measure of versatility to your mobile operations. With our Manager App, your company’s administrators can view the near real-time locations of dispersed employees and assets from a mobile device, eliminating any need for them to be tied down to a desktop computer. The Manager App view is directly accessible from within Encore’s mobile application, and it’s a powerful way to stay in touch with your workforce while on the go.

GPS APIs

Your company’s developers are now able to access important locational data, and then integrate it with third-party systems such as GIS or weather mapping software. By providing another avenue of consolidation to the way your business manages its information, experience even greater efficiency when it comes to managing and analyzing the GPS positions of your employees.

Don’t have on staff developers? Let our Professional Services Team help you integrate Encore data with your existing software.

Tracking Schedules

We’ve recently engineered features that help your company comply better with union concerns about tracking employees outside of working hours. Using GPS tracking schedules, feel free to set specific time periods for when tracking will occur, aligning them to fit with the shift times of mobile workers. The Encore application can also easily be set to monitor worker positions only while they’re clocked in, allowing management to further respect of the privacy of staff members when they’re not at work.

Traffic Overlay

Reduce the negative impacts of roadway congestion on your team’s operations with Traffic Overlay. When dispatching mobile employees to job locations, use this feature to monitor traffic patterns on the fly, and strategically pick the best routes for your drivers to take.

Additional Alerts

Instances of logins and logouts of the Encore application by employees can now trigger alerts to administrators. Any time the Encore application is launched or crashed on a mobile device, supervisors will also be made aware, and they’re now able to know when an employee disables or enables the GPS Tracking feature on a handset via digital notifications.

With all of these exciting new updates to our Encore solution, go forward with a revamped application that provides continual peace of mind regarding your mobile workforce’s routine operations. Save your business time, money, and resources with our latest host of improvements leading the way.

Have any questions on how Actsoft can help you?

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04.27
2018

The Woes of Remote Management & How to Remedy Them

Though it seems a lifetime ago, we really don’t have to look too far back to remember a time when the traditional workweek was considered Monday through Friday, from 9 a.m. until 5 p.m. Of course there were always exceptions to the rule, depending on the industry and demands, but that was long held to be the standard. (I mean, c’mon, there was even a song written about it.)

But over the years, that standard workweek (and subsequently the workday itself) has continued to evolve and transform into a more fluid, amorphous entity, so to speak. More flexibility was introduced to accommodate individuals’ personal situations. One of the biggest — and increasingly more popular and rapidly adopted — changes is the concept of remote employment and, by proxy, remote management.

Once upon a time, this type of arrangement was only found sporadically, in special situations; but today, thanks in part to all the advancements in digital communications, it is becoming de rigueur. It’s not unusual for businesses to be almost exclusively staffed by work-from-home employees who may not even live in the same state (or country) as the company headquarters.

There are so many benefits to this type of business model: Employers can cast a wider net when it comes to staffing the best, brightest people for the job; office-space rentals are smaller since they don’t need to be large enough to accommodate everyone; the customer base, for services requiring in-person visits, isn’t restricted to just locals; and so much more!

With those perks, however, come some challenges. How does a business owner, or even a manager, keep a staff in line when they’re never around each other or, quite possibly, they’ve never met in person? Who’s to say a remote worker is doing what they should be doing, for sure? Are they making the most of their time?

That’s where we come into play.

Actsoft’s robust suite of tools was designed for exactly this purpose. Whether all of your employees are local but spend the bulk of their days on the go, or you staff remote workers in distant regions around the country or world, we’ve got your back.

Fleet Tracking One of the bigger industries where remotely working is the norm, naturally, is in the trucking industry. Back in the day, truckers were depended upon to accurately report their hours and distances traveled in paper logs. Today, those paper logs no longer suffice; everything must be digital. We partnered with VisTracks to provide state-of-the-art ELD tracking of hours to make sure your long-haul drivers are keeping compliant with the law and therefore not costing you needless dollars in fines. Couple that with our fleet-tracking devices and, just as easily as if you were sitting in the passenger seat, you can follow your drivers’ routes, safe-driving practices, and vehicle idling, among other things.

GPS Tracking This is particularly helpful when you have employees who are not only remote, but also work in the field. With our service tracking staff members, you can always be certain they’re actually with the right client/at the proper location when they say they are, for how long they say. This keeps your team honest about their schedules, and also comes in handy when dealing with any potential customer service issues down the road.

Wireless Forms Dealing with paper forms is a hassle no matter what, never mind when the forms being filled out are hundreds of miles from the office. Relying on hard copies, especially with remote staff, is the easiest way to introduce unnecessary delays and errors into your everyday work. Going digital, you eliminate that problematic wait period and instead, all of your formerly-paper forms make their way home instantly. Plus, with our latest Form Workflows option, colleagues across the country can seamlessly collaborate on the same project, quickly passing a single document between each other as needed.

Mobile Timekeeping We’d all like to think that every person on our team, remote or otherwise, is completely trustworthy. Unfortunately, that’s not always the case. (Plus, sometimes honest mistakes happen.) Merging GPS tracking with mobile timekeeping capabilities lets you know exactly where your employees are when they punch in; so you know your staff is at a job site, rather than en route, and you’re only paying people for time they actually spend working.

With those four features alone, managing a remote staff of any size or proximity becomes that much easier. And that’s just scratching the surface of what Actsoft and its array of services can do to help your business reach a new, more efficient state.

Have any questions on how Actsoft can help you?

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