06.28
2019

Summer Vacation Season and Workforce Management

Believe it or not, 2019 is already halfway over. That means business owners everywhere are beginning the processes of reviewing all the important numbers as we approach the end of Q2. As they do this, they’re also making any adjustments needed so they’re able to hit the ground running the second Q3 starts.

Kicking off Q3 with a bang can seem like a daunting task, because not only might there be huge expectations from a business point of view, but there’s also another major event taking place at the same time: the unofficial launch of the vacation season.

Just in time for schools across the country to wrap up classes, summer this year officially kicked off on June 21. With mercury levels rising, kids out of the classrooms, and parents itching to get away for some quality time with the family — not to mention vacation deals galore — this is when businesses everywhere tend to notice their teams may not be running at maximum capacity.

But running with a less-than-full staff doesn’t mean your numbers have to suffer. Vacations go hand-in-hand with operating a business. This time of year just happens to be when more people are out more frequently. So how do you go about making sure it’s business as normal all through the summer?

That’s when our software comes into play. With a proper workforce management software in place, like our flagship Encore solution, you’re able to maintain a bird’s-eye view of all the goings on at your business, no matter where you are or how many people are actively working.

Job Dispatching helps to make sure all of your work orders are being addressed in as efficient a manner as possible. Have projects mapped out well in advance and then in comes a vacation request? No problem! Reassign the work orders to team members who have the availability.

Wireless Forms helps to speed up processes whether you’re fully staffed or down to one person. Eliminating guesswork due to chicken-scratch handwriting is a huge timesaver. Decision logic helps workers zip through forms quicker than ever since the system automatically skips over sections deemed irrelevant to the job at hand. And with no need to drop off forms back at the office, “paperwork” can begin processing almost immediately.

Now, with fewer people helping to produce the same amount of work, it may be inevitable that some overtime comes into play. But with our easy-to-use Timekeeping feature, you can help to minimize the amount you’ll have to pay out. First, with GPS-based punch ins, you can make sure you aren’t paying your workers until they actually show up at a job site. Second, with on-call reporting, you can quickly review the number of hours each person has worked and assign new orders accordingly. Finally, if you do have to rely on some overtime, you can keep the peace by dispersing the work evenly.

Vacation is a necessary part of every business. Your workers do their best work when they are rested, both physically and mentally. And you’ll able to run a successful operation knowing that, thanks in part to our streamlining solution, while your hard-working team is off enjoying the fruits of their labor, it’s still business as usual on the work front.

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar

06.21
2019

Summer School and Fleet Tracking

Summer is upon us and, though that means school is out for most students across the country, that doesn’t mean school districts are coming to screeching halt. In fact, there are plenty that keep chugging along all summer without much of a break at all. In towns and cities everywhere, a plethora of programs — from summer camps to robotics courses to the oh-so-dreaded summer school — kick off in the warmer months, taking advantage of this would-be downtime to help students get ahead (or get caught up, as it were).

With these types of programs in full swing, it’s important to bear in mind the necessity to keep an extra vigilant watch over the students that are left in educators’ hands. Though their numbers may be vastly reduced from the droves they oversee during the regular school year, the propensity for worried parents wanting to keep tabs on their children is just as real as ever.

The summer is also the perfect time for school districts to make changes to their preferred solution for keeping parents updated, which is why we want to invite you to consider making the switch to Encore, our flagship suite of tools that can help educators always remain in the know.

Though summer programs rarely involve the traditional bus pickup route as kids can enjoy during the year, they do often involve a hefty amount of field trips. Equipping your bus or shuttle vehicles with our fleet-tracking GPS equipment means that you can assure parents of their children’s location in near real-time. If the class is running late, hits an unexpected pocket of traffic, or took a longer route home to avoid that delay (thanks to our Traffic Overlay feature), you can make sure everyone is kept up to date, rather than be left to face a torrent of angry parents demanding to know where their children are … and not having the answer.

In addition, though it’s traditionally used for keeping track of employee hours, you could get creative with our Barcode Scanning feature and scan school ID cards from students as they arrive at school in the morning and exit your facility’s care at night. As students leave for the day, educators can effectively clock students out, so to speak, as each one is released to their parents’ care.

As we mentioned, with fewer students at the schools over the course of the summer, these summer months are both the best time to try out our solution and see just how much it improves processes for you and your staff. Plus, with fewer resources (read: buses) being used, it’s the perfect opportunity to implement tracking devices to your fleet without any disruption to services. (Though even if in full swing, the simplistic design of our plug-and-play device options make installation a breeze.)

We’d love the opportunity to chat more with you and discuss all that we can do to help you improve processes in your school. Happy summer!

Have any questions on how Actsoft can help you?

Call (888) 732-6638 or Receive a Live Webinar