09.23
2019

Practical Uses for Form Workflows

As one of the most dynamic tools that our Wireless Forms feature has to offer, Form Workflows* is an essential way for companies using our solutions to streamline their documentation processes. This is done through employees digitally sending incomplete forms from one mobile device to the next, allowing them to fill out any relevant information in a seamless chain of command. In addition to helping your staff save time, Form Workflows can also help enhance the accuracy of your documents’ data, as well as allow you to implement authorization processes for submitted forms. Personnel who have greater permissions are able to reject and send back an electronic document once it’s been submitted to them to the previous user if there are certain portions missing or if the data is incorrect. Here are a few practical ways that Form Workflows can be used in three different industries:

Construction

A construction company can rely on Form Workflows to track the near real-time progress of their building projects with documentation routing. As certain aspects of a project gradually become finished, the teams that were responsible for their completion can fill in details about the construction site’s timeline and send them back wirelessly for management at the home office to review.

Healthcare

For healthcare organizations, monitoring medical services delivered remains key for quality control and verification purposes. Using Form Workflows, these companies can store and transmit data back to headquarters in a highly secure environment, giving individuals on their administrative teams extra abilities to sign off on and evaluate details about conducted patient visits.

Transportation

Moving cargo is easier to do by using Form Workflows to help trace vehicle stops and shipment statuses. Truck drivers who are taking goods from the warehouse to the airport for worldwide distribution can use a tandem of Form Workflows and Signature Capture to ensure that deliveries are successfully handed off. As a result, customer service can remain optimized, as increasingly efficient workflow tracking provides more realistic package arrival times for the clients awaiting them.

Find out more about how Form Workflows can help your organization implement accuracy checklists, save your company time and money, and improve its service levels to customers today.

*Form Workflows is a feature exclusively available to users of Encore’s Ultimate tier.

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07.16
2019

Managing a Construction Worksite with Encore

In any construction operation, it’s critical for the office to know what’s happening at its project locations in near real-time. However, managing workforce safety, asset security, and employee accountability all at once can prove to be a difficult task for supervisors to maintain if the right solutions aren’t being used. Actsoft’s flagship application Encore enables construction companies to get the most out of their operations by helping them better protect their equipment, stay in OSHA compliance, and remain on track with building project timelines. Here are just a few of the useful features Encore can provide to companies looking to enhance the ways they manage their construction worksites:

Intra-Company Messaging

Build stronger communication channels between your managers and construction workers in the field by using Intra-Company Messaging to relay new information on the fly. Desktop-to-handset integration allows your administrators at the office to message multiple employees at once, saving time and resources. Past conversations can also be reviewed for reference if need be, and your team members can relay project statuses or any new materials requests back to the office using this powerful tool.

GPS Tracking and Geofences

Communication between headquartered administrators and your remote teams is certainly valuable, but our solution takes workforce insight a step further than just Intra-Company Messaging. With GPS Tracking and Geofences, you can draw specified digital boundaries around your building sites on Encore’s live view map, see employee and equipment locations, and be notified any time the perimeters are breached by tracked points of interest. Enhance the transparency of your workforce by using this tandem of tools to help ensure tasks are being completed and that employees are at their assigned locations during working hours.

Asset Recovery

Leave the heavy machinery your company needs in the field overnight and monitor it with Encore’s GPS-enabled technology. If one of your tracked assets becomes lost, you can see its position via the solution’s live view map and easily recover it. In addition to helping prevent expensive costs to replace stolen or misplaced equipment, you can use asset tracking to make sure that no tools are being used improperly after working hours have ceased for the day. Encore’s proficiency in improving workforce, asset, and fleet efficiency makes it a powerful companion for any construction business.

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11.27
2018

Stocks, Assets, and Work Site Tracking

For many investors, it’s a common belief that maintaining a diverse financial portfolio is an effective way to minimize risk. To those who follow this strategy, the idea is that holding stocks in multiple different sectors can potentially offset some of the losses that would’ve arisen from having placed all their chips on a single failing investment. Their ownership of shares in a wide array of other better-performing investments may serve as a buoy to the negatives that they’ll inevitably encounter when trading.

That being said, it should come as no surprise that purchasing shares of stocks always carries a certain measure of risk with it, as past returns will never guarantee future market results. However, the potential of compounding interest still entices investors to put their money into the market, and weigh its risks accordingly.

Physical assets that your company might own such as equipment, cargo, and fleet vehicles are all just as much valuable investments as they are functional tools, and with Actsoft solutions, they can be shielded from risk. Features of our software like GPS Tracking and Alerts help your team thoroughly manage its materials, and use them more efficiently in the field by detailing their near real-time locations. Any time you’re unsure of where a particular asset is located, simply open up your Actsoft application and pinpoint it.

Take asset security a step further with Geofences, another feature of our products. Using Geofences, you can draw boundaries around job zones on your solution’s live view map, and monitor any entries or exits of the perimeter by your team’s tracked equipment. Alerts keep administrators informed of work site activity on the fly, and help them verify that company tools are being used properly around the clock.

Never leave the assets that your business requires to chance with our solutions. Once risk has been eliminated from the picture of equipment security, retain peace of mind while your tools are dispersed, and allow some of the most accurate tracking technology available to start saving you money.

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10.02
2018

Industry Spotlight: Actsoft Solutions in Field Service

Whether your field service business deals in machinery installation, commercial repair work, landscaping, or industrial servicing, the need for efficiency persists. And as employees of field service-based companies are typically supplied with tasks located away from the office, transparency between company headquarters and remote work zones is key to a job well done.

At Actsoft, we know the inconveniences that can be posed from the burden of having to manage a mobile workforce, and the diversity of the field service industry makes it a perfect fit with the power of our versatile solutions. Here’s a few of the ways that our software is able to bring extra efficiency, sharpened communication, and greater modernity to your workforce’s operations.

Staying connected

Directing in near real-time is simpler than ever with Actsoft’s solutions. Your field technicians can remain connected to headquartered administrators by using GPS Tracking, Messaging, and Job Dispatching to facilitate better communications channels, and make adjustments on the fly. Quickly disseminating directives out to your team’s various components also becomes a much easier process, once the power of mobile technology has been tapped into. Our solutions excel at integrating smartphones and tablets with the desktop computers at your home office, tying everything together digitally.

Increasing efficiency

If your field service company was given a tool for reducing wasted time, improving productivity, and holding employees more accountable all in one, what more could it accomplish? Using the features of our software packages, feel free to save your business more money and resources. Unnecessary trips to the office can be trimmed down with Timekeeping, as staff can clock in and out remotely via mobile devices. Give back more time for your employees to tend to the needs of customers in the field, and make the most out of every work day by enhancing your team’s productivity.

Powering workforces

The future landscape for mobile workforces includes an increasing reliance on technology to streamline operations. Teams that are managed using the latest in business-enhancing solutions are poised for success, savings, and tighter coordination. Let’s get to work on making your business thrive, with the capabilities of our unparalleled solutions supporting it the entire way forward.

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07.24
2018

Dispatching’s Important Role in Directing a Mobile Workforce

Effective communication between remote employees and management remains an essential ingredient to the upkeep of virtually any company’s daily business operations. For organizations with mobile workforces in particular, these connections are even more important. Administrators at corporate headquarters must conduct a symphony of efficiency when it comes to managing their remote employees, and a better way to orchestrate it is with Mobile Dispatching.

This tool allows businesses to send out new directives to remote workers wirelessly, all from the comfort of a centralized location. By tapping into the power of cell phones and other forms of mobile technology, Mobile Dispatching is able to notify employees in the field about new job instructions through web portal integration. At Actsoft, it’s an integral component to our powerful suite of business solutions.

We’ve carefully engineered one of the most effective Mobile Dispatching applications, taking into account both practicality and ease of use within our development process. Actsoft’s Mobile Dispatching system even displays the availabilities of dispersed staff members, giving administrators greater insight into their workforce’s daily activities.

Coordinating resources and employees alike is also easier than ever using our solutions’ Closest To feature. As new work locations are confirmed in the field, you’ll be able to identify the nearest workers to them and route labor based on proximity. With a tandem of Mobile Dispatching and Closest To, increase the efficiency of your business’s responsiveness to new customers, and save money on fuel costs by reducing unnecessary trips.

The advent of mobile workforces has created a need for smarter, simpler business solutions that remove confusion from the task of managing scattered staff. Allow Actsoft to help your business improve its on-the-fly communication through Mobile Dispatching, and eliminate the need for employees to return to your home office any time new instructions are given.

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