08.09
2019

The Importance of Accurate Timekeeping

“Time is what we want most, but what we use worst.” — William Penn

Dating back some 300 years, this quote is as true today as it was when first penned. As it pertains to someone’s personal life, time is what you make of it, and you have nobody to answer to but yourself. But when it comes to running a business, it’s up to you to make sure everyone on your team is making the most of their time when on the clock. Every minute counts, from both a financial and productivity standpoint, so it’s essential that you take extra measures to assure that your team is on-site when they say they are, helping you take your business to the next level.

When you have a mobile team — whether it’s a construction crew, delivery drivers, or team members working in the field — it’s impossible to always have your eyes on them. It also can make it difficult to effectively monitor their time cards for both accuracy and transparency.

If a team member is running a little late one morning, what’s to stop him or her from fudging their time card to make it appear as though their day started right on time? If you’re using archaic paper timesheets, the answer is simple: nothing.

Now, starting a day 15 minutes late may not seem like a big deal at first, but when it becomes habitual, it starts to add up. The name of the game is maximizing efficiency so ideally each worker’s day is scheduled in a way that a certain amount of jobs fit in perfectly. Let’s assume that 15-minute late start results in an extra 15 minutes tacked on to the end of the day, now necessary in order to complete all required jobs. That 15-minute late start becomes 15 minutes of overtime pay.

Given an hourly rate of $20 and an overtime rate that comes in at time and a half, if a single employee does this every day of the week, that’s an extra $1,950 you’re paying out every single year. All from one person being dishonest with their timesheets. Imagine if your whole crew followed suit? If a team of 20 people did the same, you’ll soon find yourself paying out $39,000 in unnecessary overtime every year … that’s another person’s full salary!

This is where our Timekeeping feature comes into play. We give you the ability to not only record your team’s hours digitally but to include a GPS stamp with every single time punch. So when they’re clocking in for the day you can see, clear as day, that they are in fact at the job site and not just rushing out the door of their home.

Having this functionality and making sure workers are aware of its features are surefire ways to reinforce accountability. Your team is a lot less likely to attempt to pull a fast one when they know it’s easy to check up on them.

This is just one of the ways we can help your business improve its bottom line and start to bring in more profits that can be further invested in making your company even better.

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08.07
2019

What the Cluck? What 37,000 Pounds of Frozen Chickens Can Teach Us

On September 27th, 2014, an Idaho trucking company was missing a truck filled with 37,000 pounds of frozen chickens. The company’s 42-year-old driver, Christopher L. Hall, allegedly abandoned the truck after being refused more money from his employer. Unfortunately, by the time they located the truck at a Montana truck stop, the chicken had already gone south — rotting and oozing liquids.

The chicken: worth $80,000.

The lesson: priceless.

What could the trucking company have done to prevent this loss? One option would have been to give the driver more money and have a potential criminal on their payroll — not to mention someone with little respect for frozen chicken.

The other, wiser option would have been to secure their assets — including both the cargo and the truck. With a simple tracking solution, this chicken situation could have gone a very different way. We provide a robust tracking solution used by thousands of trucks across the country, which would have prevented this loss with simple alerts and reporting tools that cost pennies a day.

For example, management can set perimeters for drivers so that there’s no risk of them taking vehicles out of designated areas. And if they do, an alert is sent to the main office and the GPS-enabled solution will let you know exactly where the truck is. Likewise, if you need to locate a truck, simply pull it up on the map and you can see its location in near real-time.

Another smart option when transporting expensive cargo is Asset Tracking. A discreet GPS-enabled device can easily be hidden anywhere in the shipment, so if it’s lost or stolen you can see where it’s at immediately.

This sort of protection is imperative when you’re dealing with costly equipment and shipments. Not only do you run the risk of losing big money, but you can also damage relationships and ruin a reputation you’ve worked long and hard to establish.

If you’re ready to see what options there are to meet your needs, give us a call today. We’re waiting for you!

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07.31
2019

Employee Tracking: Big Brother or Smart Business

When it comes to the subject of tracking employees, many business owners get uneasy. They worry that they might create a “big brother” culture or send out the message that they don’t trust their employees. In turn, many workers feel that by being tracked, management doesn’t trust them or wants to micromanage their every move.

The simple response to these concerns is that the tool is not the problem, but how it’s used.

The ability to track vehicles, drivers, equipment, and cargo is one of the most significant shifts throughout all industries over the last several years. Let’s take a look at a few benefits of tracking.

Time-Saving
It makes scheduling deliveries and drivers easier. Office personnel can quickly see where all drivers are and also who’s clocked in and available to work (via mobile timekeeping) within seconds. This beats having to call various drivers, check traffic and routes, look at work schedules, and more to make dispatching happen.

With GPS-enabled features, route optimization is possible, saving drivers time and unnecessary fuel costs. Mobile timekeeping allows drivers and remote employees to clock in and out via their mobile devices. This eliminates having to go into an office, log into a computer, or call in.

Reduce Liability
With driver reports, management can see if drivers are speeding, hard braking or accelerating, and idling. This is crucial information because if your driver causes an accident, this can cost your company thousands or even millions depending on the severity. By understanding driver behavior, management can reward great driving or stop bad driving habits before they cause permanent damage.

Set up vehicle maintenance alerts so you know exactly when each vehicle in your fleet needs to be serviced.

Complying is easy with automated Hours of Service technology. Now you can account for your drivers’ schedules with an easy-to-use, economical solution that provides reliable information.

This is just a quick overview of how you can use tracking information to save your company money, reward good behavior, and curb bad habits before they ruin your reputation. Transparency is crucial in business as it helps everyone do their jobs effectively and intelligently. By letting your team know that tracking is in place to protect them as much as it is to protect the company as a whole (and, in turn, their livelihood), then most employees will view tracking as a benefit — and a way to show what a great job they’re doing when bonus time comes around.

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07.30
2019

What is Electronic Visit Verification (EVV)?

Technology is rapidly changing the ways that businesses in the healthcare industry reach and serve their patients. A relevant example of this is through Electronic Visit Verification (EVV), a type of system that helps companies document proof of their service delivered to patients. EVV is especially crucial for home healthcare providers with mobile medical staff as they make visits to clients in the field.

Aside from providing key returns like reduced paper costs, more secure data storage and transmission, and efficient workforce coordination, an EVV solution can help your healthcare organization remain in compliance with federal mandates, as healthcare companies will eventually be required to implement one, according to the 21st Century Cures Act. The implementation deadline is January 1, 2020, for Personal Care Services; Home Healthcare Services must have an EVV solution by January 1, 2023, in order to avoid fines and stay in regulation.

There are six key data elements that an EVV system must track: patient names, dates, locations, types of service performed, the home health provider’s name, and the start and finish times of care delivered. Recently, we released Encore Vault, a version of our flagship solution whose EVV options let you capture this information. Encore Vault contains even more features for enhanced security and is in compliance with the Health Insurance Portability and Accountability Act (HIPAA). This new tier’s timekeeping- and scheduling-based options for EVV give healthcare companies like yours the flexibility they need to select a plan that works for them.

Benefits of Encore Vault include:

  • The ability to eliminate overbilling by pinpointing and logging visits
  • The ability to reduce insurance fraud and falsely filed invoices with GPS-tagged records
  • Enhanced worker safety
  • Timestamped trips by caregivers for accurate visit times
  • A highly secure messaging platform to communicate on

Unlike most lower price point EVV applications, Encore Vault also offers GPS Tracking as a complement to all of its proof of service delivery functionalities. See the near real-time positions of your mobile nurses and delivery people to verify that they’re at the correct locations, help them choose the most fuel- and time-efficient routes to patient homes, and increase workforce accountability using this intuitive feature. With our diverse EVV solutions, your organization can stay compliant and optimize its daily visit schedules through improved locational insight. Find out more today about what Encore Vault can do to help your healthcare company better serve its patients.

Have any questions on how Actsoft can help you?

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07.16
2019

Managing a Construction Worksite with Encore

In any construction operation, it’s critical for the office to know what’s happening at its project locations in near real-time. However, managing workforce safety, asset security, and employee accountability all at once can prove to be a difficult task for supervisors to maintain if the right solutions aren’t being used. Actsoft’s flagship application Encore enables construction companies to get the most out of their operations by helping them better protect their equipment, stay in OSHA compliance, and remain on track with building project timelines. Here are just a few of the useful features Encore can provide to companies looking to enhance the ways they manage their construction worksites:

Intra-Company Messaging

Build stronger communication channels between your managers and construction workers in the field by using Intra-Company Messaging to relay new information on the fly. Desktop-to-handset integration allows your administrators at the office to message multiple employees at once, saving time and resources. Past conversations can also be reviewed for reference if need be, and your team members can relay project statuses or any new materials requests back to the office using this powerful tool.

GPS Tracking and Geofences

Communication between headquartered administrators and your remote teams is certainly valuable, but our solution takes workforce insight a step further than just Intra-Company Messaging. With GPS Tracking and Geofences, you can draw specified digital boundaries around your building sites on Encore’s live view map, see employee and equipment locations, and be notified any time the perimeters are breached by tracked points of interest. Enhance the transparency of your workforce by using this tandem of tools to help ensure tasks are being completed and that employees are at their assigned locations during working hours.

Asset Recovery

Leave the heavy machinery your company needs in the field overnight and monitor it with Encore’s GPS-enabled technology. If one of your tracked assets becomes lost, you can see its position via the solution’s live view map and easily recover it. In addition to helping prevent expensive costs to replace stolen or misplaced equipment, you can use asset tracking to make sure that no tools are being used improperly after working hours have ceased for the day. Encore’s proficiency in improving workforce, asset, and fleet efficiency makes it a powerful companion for any construction business.

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06.04
2019

The Benefits of Asset Tracking

Most businesses employing a mobile workforce also rely on at least a few pieces of vital equipment to conduct daily operations. With the power of Actsoft’s asset tracking technology, your team can keep constant tabs on its machinery and gain key benefits like these.

Theft prevention

Your assets, most likely, collectively add up to a high monetary value, making security crucial. Actsoft applications are able to provide you with an extra way to surveil any relevant equipment and protect it more effectively against being stolen. Return on investment comes in many different forms with our solutions; in addition to common benefits like better fuel efficiency and productivity, theft prevention helps companies like yours regularly receive additional savings.

Saved time

Leaving the assets your company regularly uses in the field overnight can reward your team with extra time to complete jobs. Rather than having to task your employees with returning equipment to the office before finishing a workday, you can allow staff to leave the machinery at the job site, giving them more time to complete work. Rest assured that assets remain safe while left behind, ready for use the following morning, as they’re being monitored via our GPS Tracking feature.

Increased accountability

Improper usage of assets by employees outside of working hours can be a big problem for businesses to deal with, especially if it’s a frequent occurrence. Implement a greater standard of workforce accountability through our GPS Tracking feature’s ability to pinpoint assets. If any pieces of equipment deviated from their specified locations after day’s end, you can see detailed reports of where they were taken, along with accompanying timestamps. You can even set up alerts to notify you if they move at unauthorized times.

Our asset tracking capabilities can help businesses in industries from construction to transportation improve their operations. Give your workforce an additional method of security by using Actsoft solutions to help safeguard the valuable equipment your business relies on today.

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05.21
2019

The Advanced Aspects of GPS Tracking in Encore

The GPS Tracking feature in Encore is a multifaceted tool that uses advanced solutions such as Breadcrumb Trails, Traffic Overlay, and Geofences to provide companies with ways to save. Each of these aspects do this by working to increase efficiency and security even further for businesses that employ a mobile workforce.

Breadcrumb Trails

Past routes that mobile employees have taken to job sites are recorded and presented on Encore’s map through Breadcrumb Trails. Any time a driver travels to a location during working hours, their business vehicle’s position is picked up and archived in the system’s memory. Company supervisors can then go back and review trip histories to enhance accountability and verify job completion.

Traffic Overlay

At the beginning of each work day, administrators in a company’s home office can also use Traffic Overlay to see near real-time congestion patterns on roadways. By identifying the most traffic-heavy routes to job sites prior to travel, companies can help their mobile employees avoid excessive idling, save time and fuel, and reach customer locations faster.

Geofences

Geofences help businesses improve fleet and asset security, employee accountability, and quality control, all at once. These are digital boundaries that can be custom constructed on Encore’s live view map around job sites in the field. Geofences are used in tandem with Alerts to electronically notify managers whenever an asset, employee, or vehicle enters or exits set perimeters, providing an extra layer of surveillance for their valuable equipment. In addition to better theft prevention, geofence monitoring helps organizations ensure that their workers are arriving to and leaving assignment destinations right on schedule.

These three aspects of GPS Tracking in Encore give companies like yours even more ways to save time and money. Through providing increased detail about your workforce’s daily routine, Breadcrumb Trails, Traffic Overlay, and Geofences can help you run a more effective operation.

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05.02
2019

3 Ways Actsoft Solutions Help Sustain Productivity

Employees are the driving force behind your team’s success. However, if there’s no accountability within your workforce, productivity can suffer, and end up doing damage to your company’s bottom line in the long run.

Actsoft solutions are built to provide your management with all the tools they need to know their workforces inside and out. By creating a clearer picture of what is happening in the field for supervisors to see, our applications deliver a user-friendly experience that works to keep accountability high. Here are three features of our solutions that help bolster productivity across your entire workforce.

GPS Tracking

The ability to track mobile employees during working hours enables businesses to ensure that their teams are in the right places at the right time. This is the first step in verifying that tasks are being completed efficiently. Our solutions’ GPS Tracking feature also extends to fleet management by allowing your managers to see work vehicle positions around the clock, ensuring that they’re always at proper locations.

Alerts

Whenever mobile employees travel using company vehicles to work sites, you can use Alerts to receive notifications about certain driving behaviors they may exhibit. Our solutions work in tandem with hardware that’s easy to install into your vehicles, giving you an electronic notice any time activities like excessive idling occur. If your vehicles are remaining stationary but their engines are left running, it can serve as a good indicator that your remote workers may be stalling on the job.

Job Dispatching

Communication as a whole should always be optimized within your business. Job Dispatching helps to foster better connectivity by allowing you to route the closest available employees to a new job site in the field. This feature helps to improve productivity by eliminating unnecessary trips to the office and serving as an easier, faster, and less costly way to reach new customers.

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02.12
2019

How Sports Dynasties Are Similar to Elite Workforces

One thing that all sports dynasties have in common is that they’re dedicated to maintaining a standard of excellence every single season. Regardless of what sport they’re dominating year in and year out, a combination of elite talent, strong leadership from the coaching staff, and championship-level teamwork are the primary traits responsible for putting the team in a constant position of title contention.

Players on a dynastic team sustain this kind of success by buying in fully to a winning culture, holding themselves and their teammates accountable on a performance-by-performance basis. It’s no secret that it takes hard work to remain at the top, and the same can be said for the employees that comprise an elite mobile workforce.

While you’ve likely acquired all the talent needed to build a productive team, certain inefficiencies in communication and coordination can end up holding your workforce back from becoming the best version of itself possible. Actsoft’s business solutions are designed to help your team achieve and sustain an elite level of performance, so that it can remain a competitive force both now and for years to come.

Communicating on the fly with mobile employees is crucial when it comes to managing efficiently and empowering your staff. By using our solutions to redirect your workers and ensure that every task is being taken care of, you can enhance the reputability of your brand, serve your customers better, and even save money in the process. These benefits help to optimize your business and provide you with a consistent return on investment.

Just as every professional sports franchise has the goal of building an organization that wins championships, your company can use resources like ours to develop a winning team. With Actsoft solutions, kickstart a dynasty of efficiency for your mobile workforce, and help it ascend from an effective level to a truly elite one.

 

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01.08
2019

Corporate Growth and Motivating Employees

As any corporation experiences growth, the need to cultivate new leaders within it will naturally exist. For many employees, the prospect of eventually rising to a management role is something that they strive for, and if your organization is continuing to expand, there’s nothing but positive trajectory for everyone.

With corporate growth, however, comes the need to develop the skills of staff. Over time, the valuable traits that each of your employees bring to the table for your business’s success should be identified, refined, and highlighted. Effective management starts with empowering those around you, and routinely motivating them through the progression of their abilities.

If there’s potential for growth within your company, better candidates may be more enticed to take open positions, allowing you to hire only the most impactful people. Individuals that truly make a difference for your organization typically all have strong work ethics, and new positions created during times of expansion can help to put in place additional structure for your organization.

By using Actsoft solutions to help your team flourish, you can provide your employees with clearer paths to success. Features of our digital products like GPS Tracking, Dispatching, and Wireless Forms all continue to play an active role in helping countless businesses reduce the costs of their operations, and maintain higher standards of efficiency. As any company’s bottom line must be in good standing before more employees can be brought on, our solutions can help to increase workforce productivity and efficiency, saving additional funds. New hiring is a huge benefit, and a great sign that growth is occurring. It also leaves room for tenured staff to potentially achieve positions of leadership.

If staff feel empowered to ascend in their careers, the ramifications for your business are huge. Employee productivity as a whole can increase, and you’ll be able to continue effectively growing your company. To gain a better handle on growth, bring down operational costs, and make promoting your team members easier, allow Actsoft’s suite of applications to help.

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