03.13
2019

Daylight Savings Time

For most of us, our clocks jumped ahead an hour this past weekend. For anyone who may have been awake in the extremely early hours Sunday morning, they entered the Twilight Zone that comes about when the (digital) clock jumps from 1:59 to 3:00 a second later. Technically we all lost an hour from our weekend, so hopefully the most was made with the 47-hour, two-day break from the work week.

Daylight Savings Time was implemented in the United States in 1918, though it took until the 1970s before the majority of the country, except for Arizona, accepted the practice. One of the initial ideas for DST was to “create” more sunlight after work in the summer when the days are longer here in the Northern Hemisphere. The drawback is there’s less daylight after work during the winter when the amount of sunlight during a day is shorter.

You can’t control the amount of time throughout the course of the day or control how much light a day has. Each day has 24 hours and roughly 12 hours of sunlight. DST, however, has shown us that you can manipulate the time in the day to work for you. In a similar way, with Actsoft, businesses have found ways to save precious hours and take full advantage of the workday.

“Actsoft has trimmed a four-hour process down to an hour,” said Craig Clairmount, construction safety manager of Denver Transit Partners’ Eagle P3 Project. “Before switching to Actsoft, data was unreliable. We were struggling to understand exactly what was coming in.”

In the past data transfer lagged because DTP was collaborating with multiple companies. Meeting the aggressive deadlines the collaborative set was difficult due to how long it took to gather and compile data. DTP had 45 different paper forms floating around in the field, but with Actsoft the procedure was streamlined by combining the forms onto one device using Wireless Forms.

You can’t control the length of the day, but you can take control of how the hours are used. We would like to know: What would your company be able to do with three extra hours per day?

Have any questions on how Actsoft can help you?

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02.27
2019

6 Ways to Build a Successful Business

Contrary to popular belief, creating a successful business doesn’t happen overnight; it takes time and effort to build and then maintain success. In today’s business world, having time is a luxury that most people, including owners, don’t have. So how does a growing business thrive, survive, and become successful in a world where there’s so little time? Easy. Success is built over time. It may take a few years, or even a decade, to reach the pinnacle of successfulness, but it’s all worth it in the end. To succeed in business today, you need to be flexible, and have good planning and organizational skills. Many people start a business thinking that they’ll turn on their computers or open their doors and start making money, only to find it is much more difficult than they thought.

Here, six easy ways to help build the successful business that you’ve always wanted.

Understand your Brand
Know your brand more than your logo. By knowing your brand, you will know what you do and how you do it. You’ll even know what your customer interactions are like, and what type of information you should share on your social media channels. The concept of a brand extends far beyond just your company logo. It includes your business’s core values and every interaction you have with customers and suppliers. In effect, your brand creates and maintains your reputation and so reflects your customers’ experiences with your organization.

Stand Out
What makes you stand out from your competition? Standing out means that you have to find a different means to make your product more irresistible than your competitors. Once you figure out what sets your products apart from the competitors, weave your differentiators into your company’s marketing messages.

Marketing
Your marketing material should connect to the needs of your audience. You’ll want to develop and determine your niche, so that you can know who you are marketing to. It is critical that you know who your audience is so you can determine the best way to reach them. Some products and services are geared toward a wide audience, while others target a more specific market. You need to know as much about your audience as possible.

Have Great Products and Service
Word of mouth is often a great lead generator for getting more sales. Having top-notch products and services that people can talk about is a critical part of your brand. Refine your product, test it out, and then refine some more. Be sure to always put developing your product first, not the money.

Respond to Pain Points
Think about the struggles and challenges your customers face. Every successful business has products or services that respond to a customer’s biggest and most important needs. Our suite of solutions, for example, addresses the pain points of companies that manage mobile employees. We provide companies with the ability to send out recurring work orders, email notifications, manage timesheets, execute workflows, and much more. Since we know our customers, we’re able to build products that make it easy for them to manage their mobile employees. Make sure you know what problems your customers face most, so your products will be needed.

Communicating the Brand Values to Employees
Many companies fail to spread their brand’s way of thinking. The soul of the company may be totally clear to the founder, but that doesn’t mean it’s clear to the employees. Remember that your branding isn’t only for management, but everyone who is a part of the company should be able to understand and communicate the branding.

Have any questions on how Actsoft can help you?

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02.26
2019

Feature Study: Wireless Forms on Encore

Encore’s Wireless Forms feature is among one of our solution’s most practical tools for companies of any size, and the benefits of implementing it reach far beyond just increased convenience. As a wide-ranging feature that helps businesses like yours save both time and money, Wireless Forms makes mobile workforces more efficient through decision logic, reduced errors, and smarter usage of resources.

Decision logic

With decision logic, you’re able to build custom digital versions of all your organization’s documents, and guide employees through the form completion process with ease. Instead of presenting fields to fill out that are irrelevant, decision logic only displays required fields based on the previous answers of those who are filling out the form. By eliminating irrelevancy from the mix when it comes to submitting documents, this feature of Wireless Forms helps to speed up operations.

Reduce errors

Issues with form data accuracy can prove to be costly, especially when it comes to tasks like taking inventory. Illegible handwriting or miscalculated totals both pose problems to efficiency by requiring extra time to fix, and in digitizing your paper forms, errors like these can be largely reduced. Wireless Forms can also be set up to calculate totals automatically whenever numbers are entered into certain portions of a form, saving time while keeping documents accurate.

Save money

By lowering the amount of paper your company uses, Wireless Forms on Encore can help your organization save revenue in multiple areas. Transportation costs for delivering paper forms back to the office often cause more damage to company budgets than administrators may realize, and a reduction in expenses from storing and using paper also helps to conserve extra revenue for your business.

Wireless Forms is just one of the many business tools that Encore includes in its robust package of features. Start saving your company time and money by going paperless today.

Have any questions on how Actsoft can help you?

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02.19
2019

Baseball Spring Training and Vehicle Tracking on Truck Day

What do you associate with spring? Punxsutawney Phil? Daylight Savings Time? Warmer weather? Maybe the thought of spring coming should be associated with fleets of trucks headed south.

Truck Day is the day Major League Baseball teams load up their equipment and other player essentials on trucks to head for spring training. For teams, these spring training homes are in Florida for some and Arizona for others. As you can imagine it’s a long way from Boston to Ft. Myers, Florida, or Cleveland to Goodyear, Arizona.

These drivers have the responsibility of transporting a major league organization’s equipment safely and in a timely manner. Baseball players and managers can have the smallest mishap revert them from a 30-year-old man to a 12-year-old. Seriously. It’s ideal to make the driver’s job as easy as possible to save everyone from a player or manager tirade.

Drivers are familiar with pre-trip inspections for safety, but imagine how much easier his job would be if he could do a pre- and post-trip check of the baseball equipment, too. 300 tubs of sunflower seeds? Check. 100 ash bats and 75 maple bats? Check. Keeping the skipper happy? Check.

Whether checking vehicle equipment for safety or going through a rundown of the baseball equipment, the driver’s checklist is simplified with Actsoft. A list of what drivers need to check before and after the journey can be loaded to a mobile device. These lists can contain fields that require photos of the equipment and driver signature to ensure a thorough inspection.

Wireless Forms is the ideal solution for ensuring the equipment makes it intact. A team would have the ability to make it necessary for drivers to take pictures before and after the trip. This would make it so that it’s known by each team the status of the equipment upon arrival at spring training.

Another way to ensure the equipment gets to the spring training site is with a solution like GPS Tracking that makes it easy to manage everything. Our solutions make tracking the trucks simple, alerts management of poor driving habits, and can improve efficiency to the point that reduces the amount of fuel needed for the journey. The team doesn’t need to wonder if the equipment will get to the park on time or if there will be any surprise costs for the trip. Instead, management knows the status of the truck throughout the entire trip.

Baseball, warmer weather, and sunshine are great indicators of spring. Truck Day is what truly kicks it all off and it’s essential that everything gets to its destination on time and securely.

Have any questions on how Actsoft can help you?

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01.28
2019

Running Your Business While Employees are on Vacation

At some point, every individual working full time needs the ability to take a few days off for relaxation and rejuvenation, as it enables them to pursue a high level of long-term productivity at work. However, if you’re running a business, juggling your employees’ vacation time requests can be difficult, especially if many of them are submitted for the same timeframe. Here are three ways that Actsoft solutions can help you remain in control of your business, whenever it might be short-staffed.

Mobile Timekeeping

Allow your employees to clock in and out from their mobile devices, and save time. Our solutions are equipped to help mobile workforces like yours spend less time on unnecessary trips to and from the office, and more at work sites instead. Despite any staffing shortages you might have to deal with during peak vacation seasons, you can still ensure that the employees you do have working are given additional time to be productive by letting them start their days as soon as they enter their work vehicles.

Wireless Forms

With Actsoft’s Wireless Forms feature, your staff can submit documents wirelessly and fill them out from mobile devices. Enhance the efficiency of your operations by using a digital system to manage and store PTO requests for vacation, as well as many other types of documents that can be customized to your organization’s needs. Through the power of this feature, benefit from streamlined information flows and a modernized approach to workforce management.

Job Dispatching

Job Dispatching makes team coordination easier than ever to accomplish, because it lets you see the near real-time positions of your remote employees during working hours and communicate new instructions to them. Make adjustments on the fly to various job assignments, and ensure that there’s enough staff at each respective point of interest. Effectively rerouting employees with this feature helps your company save revenue over time, and continuously make the most of your available labor.

As important as it is for employees to take advantage of their allotted vacation days, the show must still go on for your business, no matter how many team members are away from the office at a given time. Use Actsoft solutions to optimize productivity, coordinate with simplicity, and remove the stress from managing during times of worker scarcity.

Have any questions on how Actsoft can help you?

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01.15
2019

The Importance of Creating a Budget

Whether it’s in business or personal finance, the importance of budgeting can’t be understated. Out of control spending can derail finances for anyone, and companies that successfully keep their bottom lines in check are able to hire more employees, gain larger market share, and most importantly, avoid bankruptcy. Here’s a few tips on how to implement an effective corporate spending plan.

Sticking to a flexible plan

When formulating a budget, it’s important to avoid rigidity. While any spending plan has to involve some level of structure, a strict, no-exceptions-allowed plan can actually end up doing more harm than good, because it can be impossible to stick to. Always try to maximize the gap between your business’s cost of operations and the cash flow being brought in, but as more revenue is generated, feel free to scale up and spend more when necessary. With that being said, be sure to confirm that there’s more than enough profits to back up the expansion of your budget’s parameters before doing so.

Preparing for the unexpected

Any business will have unforeseen expenses come up at one point or another. However, the key differentiator between a financially smart business and one that’s lacking is in the preparations. Things that break in the office and deadline shifts requiring overtime are just a couple of examples of unexpected costs that may arise, and leaving room in your company’s budget for things like these eliminates the anxiety associated with scraping together sufficient funds to deal with them.

Keeping costs low

Don’t cut corners on expenses to the point where your business would suffer, but still look for ways to reduce spending wherever possible. By acquiring an Actsoft business solution, you can gain return on investment by creating new strategies to slash operational costs. For example, our Timekeeping feature allows your business to reduce unnecessary overtime, and accurately manage employee timecards. Wireless Forms is another application of ours that can allow you to save more through smartphone-to-desktop integration. Digitize budget proposals and any other company documents to eliminate paper expenses, unnecessary waste, and processing delays using this tool.

By putting in place a flexible but effective budget, your business can continue to thrive by remaining in control of its bottom line. To create new ways for your organization to retain more of its profits, use the power of our business solutions, and lower your team’s cost of operations.

Have any questions on how Actsoft can help you?

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01.11
2019

Tips for Improving Your Company’s Efficiency

Now, more than ever, distractions abound and it’s increasingly easier to find ourselves veering off our planned trajectories. In our day-to-day lives, this isn’t always such a big deal. But when it comes to being at work, staying focused and working on the project(s) at hand is imperative. Efficiency plays a big role in making sure your business stays profitable. So what can you do to remain focused and moving everything forward? Here are some of our top suggestions.

Follow a routine.
We are creatures of habit. While some may suggest routines can swerve into the lane of the mundane, at the office, they can also help keep you on top of your game, operating like a fine-tuned machine. Now, this doesn’t necessarily mean that you need to map out your entire day and function like a robot of sorts. Rather, have a regularly scheduled plan for knocking out the things you know need to be addressed on a daily basis (e.g. read and respond to emails in the morning, run daily reports, etc.).

Make lists and sort by urgency.
Is there a ton on your to-do list and you’re pretty sure it can’t all be tackled in a single day? Prioritize everything based on urgency to make sure you address the bigger projects that need to be tended to sooner than later.

Stop multitasking.
Hear us out with this one. Yes, the ability to multitask is often touted as a favorable attribute during the interview process. But, juggling a ton of projects at the same time may not be the most effective way to get them done. Often times it’s better to focus your energies on a single project and see it through to completion — or at least as far as you’re able to take it — before moving on to something else. Stopping mid-task, switching directions, and then going back can cause you to lose your focus and momentum, effectively taking up a lot more time.

Minimize meetings.
Does your company have endless numbers of meetings? Ask yourself if they’re all 100 percent necessary or if you can scale them back and combine some when possible. Regular interruptions can hamper workflow, prolonging the amount of time it takes to get things done. Dialing back the number of meetings you regularly hold lets your employees focus on pressing assignments.

Implement a professional service.
Solutions like the ones we provide are a more official means to increase productivity in the workplace. With functionality like GPS Tracking, workers can be held more accountable for their behavior while on the clock. They need to be where they say they are, and there’s no question about the time it takes to get from point A to point B — and whether they took the most efficient route. Wireless Forms allows them to collect important information, including photos and signatures, much quicker than traditional paper forms, so they can proceed on to the next job sooner than before. Plus, the back office receives all the information almost instantly, giving them a chance to process way ahead of schedule. And with Mobile Timekeeping, your crew can clock in no matter where they are, so instead of wasting time going into the office when they don’t need to, they can immediately start the day by focusing on their responsibilities.

As you can see, with just a few adjustments that are easy enough to implement, you can transform your already successful business into an efficiency machine.

Have any questions on how Actsoft can help you?

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01.08
2019

Corporate Growth and Motivating Employees

As any corporation experiences growth, the need to cultivate new leaders within it will naturally exist. For many employees, the prospect of eventually rising to a management role is something that they strive for, and if your organization is continuing to expand, there’s nothing but positive trajectory for everyone.

With corporate growth, however, comes the need to develop the skills of staff. Over time, the valuable traits that each of your employees bring to the table for your business’s success should be identified, refined, and highlighted. Effective management starts with empowering those around you, and routinely motivating them through the progression of their abilities.

If there’s potential for growth within your company, better candidates may be more enticed to take open positions, allowing you to hire only the most impactful people. Individuals that truly make a difference for your organization typically all have strong work ethics, and new positions created during times of expansion can help to put in place additional structure for your organization.

By using Actsoft solutions to help your team flourish, you can provide your employees with clearer paths to success. Features of our digital products like GPS Tracking, Dispatching, and Wireless Forms all continue to play an active role in helping countless businesses reduce the costs of their operations, and maintain higher standards of efficiency. As any company’s bottom line must be in good standing before more employees can be brought on, our solutions can help to increase workforce productivity and efficiency, saving additional funds. New hiring is a huge benefit, and a great sign that growth is occurring. It also leaves room for tenured staff to potentially achieve positions of leadership.

If staff feel empowered to ascend in their careers, the ramifications for your business are huge. Employee productivity as a whole can increase, and you’ll be able to continue effectively growing your company. To gain a better handle on growth, bring down operational costs, and make promoting your team members easier, allow Actsoft’s suite of applications to help.

Have any questions on how Actsoft can help you?

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01.04
2019

New Year’s Resolution for Your Workforce

If there’s anything that can be said about the year’s end, it’s that December 31 is almost indisputably the biggest party night of the year. One needs to look no further than the hordes of people that flock to New York City’s Times Square (roughly one million were anticipated for the close of 2018) to watch a shimmering crystal ball descend a pole perched atop One Times Square. Others, looking for (slightly) smaller crowds, gather at bars and clubs. For those really averse to the throngs of partygoers that are unavoidable at public New Year’s Eve celebrations, house parties are where it’s at.

Regardless of the venue, hundreds of millions of people around the globe devote the last night of each year to celebrating, often times with a smorgasbord of food and stockpile of libations. Many parties last well into the wee hours of the following morning which, in addition to being a deciding factor in many businesses staying closed for the day, also likely plays a hand in another annual tradition: the New Year’s resolution.

It’s no surprise that, after an evening of over-indulgence and debauchery, January 1 is used as the jumping off point for people to pledge to make positive changes in their lives. (“New year, new me,” as the popular phrase goes.)

Resolutions can be tough for people to stick with for the long haul. It’s not always easy to make major changes, and many times they’re simply abandoned after just a few weeks. But, if you’re a business owner who’s looking to ring in the New Year by introducing new ways to help bolster your bottom line, implementation of our software is a simple, cost-effective way to get started.

Wireless Forms let you digitize even the most complicated of paper forms, eliminating the need for costly hard copies and reducing the amount of time they take to fill out. Plus, your workers have no reason to take precious time out of their work days to shuffle back and forth from the field to the office so paperwork can be filed. Instead, they can take on additional jobs with all that time saved.

With employees less tethered to the home office, our Mobile Timekeeping functionality allows them to punch in from anywhere. Plus, not only can you accurately track their hours, you can make sure they’re where they should be when they punch in (e.g. at a job site). This way, if an employee is running late (or attempting to be deceptive) you know without a shadow of a doubt, letting you adjust their pay accordingly and take any action that may be necessary. (Long story short: It keeps your staff honest and holds them accountable.)

Job Dispatching is a means to disperse new work orders that come in during the day. But it’s not merely an assignment tool; it lets you choose the right person for the job, based on factors like current workload and proximity. This way, your staff is able to visit more customers each day, while also reducing the amount of fuel consumed traveling between job sites.

Speaking of fuel consumption, have you ever wanted assurances that your drivers are doing everything they can to treat fuel as the precious, costly commodity that it is? We can help with that, too. Track driver behavior for things like hard braking and quick accelerating, excessive idling, and routes taken to make sure they’re following best practices to use as little fuel as possible.

These are just four ways that our solutions can help you keep your business-forward resolution this year. We take care of all the hard work, meaning this is one resolution you’ll have no problem keeping up with. You’ll reap all the rewards with minimal effort on your part.

Have any questions on how Actsoft can help you?

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12.21
2018

Reinventing Disney Classics and Mobile Workforces

The year is almost at an end and, though there is ostensibly no discernable difference between December 31 and January 1, many of us opt to use the New Year to signify new beginnings. We make promises to improve various aspects of our lives and hope that, with the coming year, we can usher in better versions of ourselves.

Likewise, in Hollywood, the creatives behind all the biggest blockbusters are constantly trying to one-up the last hit. Sometimes that involves breathing new life into something older. In 2019, we’ll see the masterminds from Disney reintroduce three of the biggest classics from yesteryear, implementing new technologies that let them retell the same story in a completely new light.

In “The Lion King,” we’ll see Simba as we’ve never seen him before, as though he’s a real, living, and breathing feline. “Aladdin” promises to take us on a magic carpet ride to the mythical land of Agrabah brought to life. And everyone’s favorite floppy-eared, flying elephant is bound to win the hearts of a whole new generation in “Dumbo.”

Now, whether or not these modernized versions of the classics are actually upgrades or not is a subject of contention for many. But the fact of the matter is: Technology today allows the storytellers to dazzle audiences with a new, upgraded look that they simply were not capable of when these films were first introduced.

Likewise, introducing our software to your business allows you to complete the same tasks that you are now, but in a much more efficient manner. And unlike the reimagined movies that are coming to the big screen next year, there’s really no disputing the benefits you’ll see from upgrading to our solution.

If you’re constantly dealing with massive amounts of paperwork, particularly with forms that need to be filled out at each job site, there is so much waste (both resources and expenses) that comes from needlessly using so much paper product. Plus, with decision logic, your digital modules automatically know to skip to certain questions based on your responses, saving your crew time.

Companies with fleets can use our solution to reduce the amount of fuel used. Vehicle monitoring lets management know if drivers are allowing their trucks to idle needlessly, burning fuel that could be saved simply by switching off the engine. Additional driver behavior (e.g. hard braking or accelerating and speeding) is tracked so you can make sure your crew is driving as safely as possible. When they’re following safe practices, there’s a reduced risk in accidents, which can be costly both to your bottom line and reputation.

And when you have employees that work in the field, you can save time wasted by letting them punch in and out from the field, rather than having them come all the way into the office. Plus, with GPS Tracking tied into their time punches, there’s an added level of accountability, since you know they’re exactly where they’re supposed to be when you start paying them.

So while everyone may not be all on the same page when it comes to the reimagining of classic movies, it’s okay; we don’t always have to agree. But when it comes time to reinvent your business, it’s hard to argue with the results.

Have any questions on how Actsoft can help you?

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