12.03
2019

Keep Parcels More Secure During Holiday Deliveries with Asset Tracking

As mentioned in a previous post, the number of parcels being delivered this holiday season is likely to increase from years past. With companies like Amazon making online ordering and residential delivery even more popular, it’s clear that accessibility and convenience are currently as important as ever to the average consumer during their shopping experience.

For companies needing to ship packages, especially around Christmastime, tracking the delivery vehicles is one thing, but if those vehicles become separated from the cargo they’re hauling, product security also becomes jeopardized. Luckily, with Actsoft solutions, your team can gain comprehensive knowledge on where its shipping containers and trailers are, with Alerts for tampering outside of specific hours. Easily attach compatible sensors to the doors of your semi-truck trailers to help keep parcels more secure, as you’ll know precisely when the shipping containers they’re in are opened.

Run a more secure and efficient delivery operation with Asset Tracking that works to keep your administrators informed in near real-time. Our software solutions function in tandem with many different types of tracking hardware to display GPS positions of all your business’s assets, allowing you to choose the devices that are best for your business’s specific trailer types. From the warehouse to the distribution zone, your team can also easily establish digital perimeters with Geofences and receive notifications any time a trailer with valuable cargo enters or exits their boundaries.

Save time and money and provide additional peace of mind to your customers by using Asset Tracking to help verify that the products your business ships remain secure at all times. The stress surrounding holiday season logistics can hurt your company’s reputation and bottom line if left to spiral out of control; make sure the parcels in your delivery vehicles’ trailers are reaching their destinations securely and expediently with our digital tracking solutions.

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11.15
2019

Tips for Driving Safer This Winter

As the year moves forward and winter approaches and the mercury continues to drop, driving conditions can start to become more precarious than usual, particularly when snow falls or when freezing temperatures create icy conditions after even the lightest of rainfalls. Last year, we shared some great tips that you and your drivers should keep top of mind when getting behind the wheel in these frigid months. But, as with anything, there is always more that you can do to improve, so we want to share some additional tips to help keep everyone safer while on the road this winter.

Drive slower.
This may seem obvious, but anyone that has experience driving knows that not everyone drives cautiously during inclement weather or road conditions. So it’s important to be extra careful while they’re driving, both to keep your own vehicle in control and to be better positioned to react to other reckless drivers.

Be mindful of tire spray.
When driving on a particularly precipitous day, take a look at the amount of water spraying off the tires of other vehicles’ on the road. When there’s a lot of water coming off, you know you’re dealing with a wet road, obviously. But, if the spray begins to lessen — and it’s clear the road hasn’t dried completely — you’re facing freezing conditions, so be extra cautious.

Turn into a skid.
If your vehicle starts to skid, your initial reaction may be to turn the wheel in the opposite direction in order to compensate. But in reality, you’re better off turning into the skid, as it lets you maintain more control of your vehicle.

Prepare a winter driving kit.
What exactly is a winter driving kit? In the event of a breakdown that leaves you stranded, you want to make sure to have the proper tools that can either facilitate a fix on your own, or that can keep you safe while waiting for help to arrive. Your kit should include items such as extra clothing (gloves, rain gear, additional layers), a blanket, a flashlight with batteries, non-perishable food, water bottles, a bag of sand and/or salt, a shovel, an ice scraper, tire chains, and a cell phone charger. Basically, anything that you might need to weather a storm in a broken-down vehicle, or to help get you out of a sticky situation.

Don’t be afraid to pull over.
Yes, you might be on a tight schedule, but under no circumstances should you risk your safety, or the safety of those around you, by continuing to drive in treacherous conditions. If you find yourself caught in the onslaught of a storm, pull over until driving conditions improve. You’re better off arriving late than not arriving at all.

In the event of an emergency …
If you find yourself broken down on the side of the road, particularly during a storm, try your best to remain calm. Minimize the amount of time you spend outside of the vehicle, particularly if rectifying the situation is beyond your control. It’s safer for you to stay inside your vehicle, with the hazard lights turned on, until help arrives.

Some of these tips may seem obvious to more experienced drivers, but no matter how long you’ve been behind the wheel, they merit repeating at the approach of every winter season. When it comes to driver safety, you can never be too careful.

Have any questions on how Actsoft can help you?

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11.12
2019

Shipping During the Holiday Season and Actsoft Solutions

In 2017, UPS estimated that they’d be shipping nearly 750 million packages during the course of the entire holiday season. This year, that number isn’t likely to drop. With a steadily increasing number of gifts being given around Christmastime, companies that are in charge of package transportation must use technology and precision to ensure that there are as few delivery hiccups as possible.

At Actsoft, we engineer digital solutions that help streamline operations for companies in industries like transportation for both the driver and the administrator. By making things easier for all employees involved in the shipping process, our solutions help delivery businesses maintain efficiency, even during their busiest quarters of the year. Two applications in particular that we offer are essential for transportation companies: ELD and GPS Tracking.

Powered by VisTracks, our Electronic Logging Device (ELD) solution enables delivery drivers to focus strictly on safe and efficient driving by automatically logging their active time behind the wheel. Rather than having to manually fill out nationally mandated forms for Hours of Service (HOS), semi-truck operators can reach their destinations as quickly and safely as possible with instant documentation preventing their attention from being diverted toward cumbersome paperwork tasks. Information about rest compliance that’s automatically logged on a driver-by-driver basis is readily available to administrators and can help reduce their business’s potential to incur regulatory fines.

On the administrative side, our solutions’ GPS Tracking feature enables location positioning to help keep cargo and trucks safe, even if they become separated from one another. Track semi-truck trailers, the vehicles themselves, and even employees during working hours with accuracy from our software’s live view map. Monitoring all mobile operations via GPS technology helps keep fuel usage optimized, package containers secure, and drivers accountable.

With the power of Actsoft solutions, transportation businesses can maintain ultimate control on their operations. Cut costs for your delivery company and keep efficiency high throughout the frenzied pace of the holiday season using our mobile management software.

Have any questions on how Actsoft can help you?

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10.04
2019

The Scary Side Effects of Poor Mobile Management

Summer is finally in the rear-view mirror and, as we look ahead, crisp fall weather is on the horizon. Though autumn is a little different for us here at Actsoft’s home office in Florida than it is elsewhere, we still look forward to (slightly) dipping temperatures and all things autumnal: seasonal beverages — sorry PSL, apple cider is the clear winner here — chilly(ish) mornings, and (best of all) the anticipation of the pending (and seemingly never-ending) holiday season.

This month in particular marks the official countdown to Halloween, the frightful holiday that kicks off the whole season. Haunted houses and visages of ghosts and goblins begin to pop up all over the place. It seems that no matter where you turn, you’re faced with visions of terror and the stuff of nightmares.

Of course, this type of scariness is all in good fun. But what isn’t a fun scare — and one we all like to avoid, no matter what time of year it is— is the idea that you’re losing a ton of money every single day from the inability to properly manage your team for the simple fact that they’re all off-site.

Encore can be the safety net that reels you in and gives you access to all the insight you need about your team and equipment, whether it be where tools and vehicles are located, how they’re used, and whether they need to be serviced; employee locations when they clock in or out; and how many customers they’ve tended to that day. And that’s just the tip of the iceberg.

Don’t believe us? Let’s look at the numbers based on a fleet operation of 10 vehicles running on diesel fuel. If your drivers are selecting less-than-direct routes to and from each job and then allowing their trucks to idle needlessly for extended periods of time at each job site, this burns fuel excessively. Now let’s say, on average, this behavior wastes one gallon of diesel fuel each week, per truck. Given a current national average of $3.06 per gallon, that’s $30.60 each week. It may not seem like much, but over the course of the year, your crew’s behavior has effectively thrown away $1,591.20 of your money.

Scary.

Now, let’s consider that the same 10 vehicles in your fleet are staffed by two workers at any given time, and they each make $20 an hour. If the less-than-direct routes they opt to drive waste, say, an hour of each worker’s time every day, that’s $400 a day, which works out to be $20,800 every single year. Just because your drivers aren’t taking the most efficient routes between jobs.

Terrifying.

Think that’s bad? What if your team, unbeknownst to you, is submitting timesheets that aren’t entirely truthful? Maybe they fudge 15 minutes here, 10 minutes there. This could add up to another hour of worker time that you’re paying for, though no actual work is being done. That’s another $20,800 taken out of your pocket annually.

Absolutely horrifying.

(And we’re not even getting into the lost revenue from potential customers that could have been seen if you were able to ensure that your team was operating as efficiently as possible.)

So with just these seemingly innocent, almost unnoticeable behaviors, your company is out $43,191.20 … every year.

About to faint, yet?

As petrifying as this scenario is, there’s a simple solution to it all: Encore. With our Fleet Tracking capabilities, you can make sure that your vehicles are taking the most optimized routes at all times. Plus, you can arrange to have alerts sent your way whenever vehicles are left idling for an excessive period of time, as determined by you. No more burning through fuel (and your wallet) needlessly. Driving the optimized routes will also save you from paying your workers for driving around instead of being at actual job sites.

Our Timekeeping functionality gives you digital verification of not just the times your team clocks in, but also their physical locations. This means there’s no more saying they were working when they were, in fact, just rolling out of bed. Or claiming to be finished with lunch, but hanging around offsite for another 20 minutes. The GPS Tracking capabilities can work in tandem with Timekeeping to help keep your employees accountable.

With the implementation of an easy-to-use, affordable solution, you just saved yourself $43,191.20 every year, plus your team now has time to fit more customers into each workday.

Not so scary, anymore.

Have any questions on how Actsoft can help you?

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09.25
2019

Preventing the Overheating of Your Fleet

Vehicle maintenance is a huge pain in the neck for fleet owners during the summer months. Oil-changes, brake replacement, engine performance, the list could go on depending on the vehicle and the particular issues associated with the repairs. As the temperature climbs, it’s better to be prepared in advance than to wait until after the company vehicle overheats in the middle of a job.

According to CarMD, two common check engine repairs are “replace thermostat” and “replace fuel injectors.” The grim truth is that vehicle repair lurks around the corner for companies that are transportation based, and in the summer months when travel is more frequent and temperatures are higher than usual the need for vehicle maintenance also rises.

Although vehicle repairs will be a situation that is addressed as it arises for some companies, there are always proactive solutions. One big way to avoid a maintenance-related issue that can keep vehicles out of commission is to have reliable maintenance safety programs.

With Actsoft, company owners can set up maintenance alerts on vehicles. Having the ability to set up notifications for vehicle maintenance eliminates the guesswork for which vehicle needs to be serviced, when it needs to be serviced, and what specifically needs to be serviced. These maintenance alerts are a part of the reporting feature and can be included in a regular report emailed to management.

The alerts can be set up far in advance or edited as needed. The maintenance alerts become even more helpful when used in conjunction with other alerts in that keep management aware of driving behavior. Administration receives alerts when vehicles are excessively idling, speeding, hard accelerating or braking, in use away from where it should be, and if vehicles are used off-hours.

Knowing all the details of a vehicle’s usage helps decision makers know if vehicle A should get a tire rotation, or if vehicle B should be in line for a battery check, and if vehicle C needs more coolant. Having access to these alerts, give company owners the maintenance information before the check engine light comes on.

Have any questions on how Actsoft can help you?

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09.04
2019

Trucking Troubles: Two Major Fleet Hurdles and How to Handle Them

Every year, the trucking industry faces the same problems which can pose huge threats to business if they’re not tackled properly. From ever-changing regulations to unpredictable fuel prices, there are a wide variety of factors fleet owners must deal with on a day-to-day basis, leaving less time to grow business.

First, let’s take a look at the most common stumbling blocks for fleets today:

  1. Fuel price volatility
  2. Driver safety

Fuel Price Volatility
According to The Gazette, America’s 2.2 million freight trucks get about six miles per gallon on average hauling cargo, which can amount to $500 per day or more. Depending on the driver’s speeding habits, that cost can rise significantly.

The U.S. Energy Information Administration projects that total world consumption of marketed energy is expected to increase by 44 percent from 2006 to 2030. Because of decreases in spare oil production capacity, there’s no way to make up for sudden supply gaps or more demand, which drives the price up. This situation is further complicated when you factor in the problems of political instability in oil-rich countries.

Because fleet owners have no control over the cost of fuel, they must rely on other means to save money on fuel, such as driver behavior, route optimization, idling reports, and GPS tracking.

The average long-haul truck travels 4,000 miles a week, so even small reductions in fuel consumption can amount to a lot of cash saved by year’s end. By changing driving habits, like slowing speeds down by 10mph, will boost fuel mileage by a mile per gallon or more. This is a huge gain in savings for trucks that are getting six miles per gallon hauling heavy cargo.

Idling is another gas hog, as it uses about a gallon of diesel per hour. If your driver is letting the truck run while he drinks coffee and reads the paper versus turning it off to go inside a restaurant for that time, fleet owners are looking at an expensive cup of coffee.

Saving fuel (and money) is as easy as using basic devices and software that can monitor driver behavior, such as speed, idling, and even where they’re at in near real-time. These reports are emailed immediately, or as often as a manager chooses, so businesses can have a clear picture of how much money is going out during the course of a day and where savings can be had.

Driver Safety
In 2016, there were approximately 475,000 large truck and bus crashes. Of those, 3,864 were fatalities while 104,000 ended in injuries, according to the Federal Motor Carrier Safety Association (FMCSA). The estimated cost of all truck and bus crashes is estimated at about $100 billion per year.

  • The average cost of a large truck crash involving a fatality is $3.6 million per crash
  • A crash with injuries costs almost $335,000 per crash
  • The average cost of all large truck crashes is about $148,000 per crash

Not only are crashes devastating to victims, but they make enormous dents in a company’s bottom line. The worst part is, the majority of crashes are preventable. The majority of fatal crashes involving large trucks are attributed to speeding and driver fatigue. Thankfully, there are incredibly effective solutions to monitor and curb this behavior, giving fleet managers more control over what’s happening on the road.

Our easy-to-install tracking devices record driver speeds so you can make sure each employee is adhering to your standards. And ELDs monitor drivers’ hours, helping to assure that they don’t go over their legal time limit, thereby reducing ability for fatigue to factor in Both are crucial pieces of information in understanding how drivers are performing, and experts agree that making drivers accountable is an easy and powerful way to get better results on the road so there are fewer crashes, less costly citations, and reduced liability. By encouraging good driver behavior, there can even be a reduction in vehicular insurance, which is an easy way to cut costs and fatten up your earnings.

Have any questions on how Actsoft can help you?

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08.16
2019

Electric Fleets: Is Now the Time?

We’ve discussed at length the various ways you can transform your company into a green machine. From the ways small businesses are leading the pack in environmentally sound practices and tips for helping your company follow suit, to ways you can reduce wasteful vehicle idling and the benefits of going paper-free, how we treat our planet is very front-of-mind for an increasing number of people.

And why shouldn’t it be?

In addition to that warm, fuzzy feeling that comes with making decisions that reduce your carbon footprint and help ensure a hospitable environment for future generations, there can also be an array of financial benefits from making eco-friendly decisions.

One of the biggest changes — one that also includes the largest potential environmental impact — that your company is (or soon will be) faced with is the decision as to whether or not to upgrade your fleet from traditional internal combustion engines to the newer, cleaner electric vehicles. Before taking the plunge, there are a few things to consider to make sure it’s a decision that’s right for you at this point.

How far does your fleet travel each day and what do the routes look like?
If you operate a fleet that travels long stretches, you need to determine whether there are any outposts at which you can recharge along the way if that route goes beyond your vehicle’s single-charge limit. Plus, you’ll want to factor in the length of time it will take to charge a nearly drained battery. (This varies from vehicle to vehicle and the output of each charging port.) If there are no viable options, now may not be the right time to make the switch. But, if your drivers can make the full or roundtrip journeys without the fear of fizzling out, you may want to proceed.

Where will you house vehicles?
One detail that’s easy to overlook is, when you have electric vehicles, you need to have a place to plug them in while they’re not in use. It’s important to maximize your daily range in between charges, so what better way than to start at 100 percent charge at the beginning of each day? If you have a smaller fleet, regular old outlets may suffice wherever you park them at night. But as the number of electric vehicles you incorporate grows, you may want to consider the cost-benefit of installing charging stations.

How will you deploy new vehicles?
Once you determine the benefits of making the switch to electric, you have to decide a rollout plan. Are you going to replace your entire fleet at once? Or implement a multi-year (or -month) plan to slowly make the switch over time? Consider the fiscal impact you expect from the introduction of these new vehicles (i.e. money saved over time from less dependency on gasoline), the return you’ll receive from the sale of your current fleet, and your level of comfort/ability to spend.

There’s no way around it: Making the switch to electric is an eventual inevitability. But it’s up to you to determine when the best time to begin that transition is.

Have any questions on how Actsoft can help you?

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06.25
2019

Fleet Safety 101 With Actsoft Solutions

Safety is the top priority for those tasked with managing a business fleet. As drivers operating business vehicles tend to be dispersed considerably far from one another, finding a fleet management solution that can provide details on the driving behaviors of each mobile employee is integral, no matter their distance from the office.

Two of the most important aspects of keeping a safe business fleet include being able to monitor driver habits and keeping tabs on vehicle locations. Too much hard acceleration and braking can increase vehicle wear and tear, putting your mobile employees and other users of the road at greater risk when it comes to accident potential. Being able to recognize excessive instances of dangerous driving habits like these and actively enforcing procedures to help curb them in your mobile workforce can help your staff implement safer driving styles. Vehicle tracking can also help you better pinpoint and dispatch out aid to any of your drivers that may need emergency assistance if an accident does occur.

Actsoft solutions are equipped to provide your fleet managers with all the tools they need to employ a safer fleet by blending versatility with robust features. Our premier solution Encore lets you see near real-time traffic patterns on a live view map, and it can integrate with some third-party software types for an even more detailed experience. Sync weather data with your Encore solution’s map to see where your drivers are located in relation to any inclement storms or blizzards, even on a nationwide scale. You can then use features like Job Dispatching to communicate out new protocols to your drivers nearly instantly, helping them stay safe and return to their tasks once it’s safe to begin driving again. Encore’s detailed reports about driver speeds also make it easy for you to see which of your drivers are going too fast too frequently.

Manage delivery delays and more using Actsoft technology to better prevent staff from driving in hazardous conditions. The power of our applications helps you see where specific drivers are, respond more efficiently to any breakdowns that might occur, and keep your team safer on the road as a whole.

Have any questions on how Actsoft can help you?

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06.04
2019

The Benefits of Asset Tracking

Most businesses employing a mobile workforce also rely on at least a few pieces of vital equipment to conduct daily operations. With the power of Actsoft’s asset tracking technology, your team can keep constant tabs on its machinery and gain key benefits like these.

Theft prevention

Your assets, most likely, collectively add up to a high monetary value, making security crucial. Actsoft applications are able to provide you with an extra way to surveil any relevant equipment and protect it more effectively against being stolen. Return on investment comes in many different forms with our solutions; in addition to common benefits like better fuel efficiency and productivity, theft prevention helps companies like yours regularly receive additional savings.

Saved time

Leaving the assets your company regularly uses in the field overnight can reward your team with extra time to complete jobs. Rather than having to task your employees with returning equipment to the office before finishing a workday, you can allow staff to leave the machinery at the job site, giving them more time to complete work. Rest assured that assets remain safe while left behind, ready for use the following morning, as they’re being monitored via our GPS Tracking feature.

Increased accountability

Improper usage of assets by employees outside of working hours can be a big problem for businesses to deal with, especially if it’s a frequent occurrence. Implement a greater standard of workforce accountability through our GPS Tracking feature’s ability to pinpoint assets. If any pieces of equipment deviated from their specified locations after day’s end, you can see detailed reports of where they were taken, along with accompanying timestamps. You can even set up alerts to notify you if they move at unauthorized times.

Our asset tracking capabilities can help businesses in industries from construction to transportation improve their operations. Give your workforce an additional method of security by using Actsoft solutions to help safeguard the valuable equipment your business relies on today.

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05.21
2019

The Advanced Aspects of GPS Tracking in Encore

The GPS Tracking feature in Encore is a multifaceted tool that uses advanced solutions such as Breadcrumb Trails, Traffic Overlay, and Geofences to provide companies with ways to save. Each of these aspects do this by working to increase efficiency and security even further for businesses that employ a mobile workforce.

Breadcrumb Trails

Past routes that mobile employees have taken to job sites are recorded and presented on Encore’s map through Breadcrumb Trails. Any time a driver travels to a location during working hours, their business vehicle’s position is picked up and archived in the system’s memory. Company supervisors can then go back and review trip histories to enhance accountability and verify job completion.

Traffic Overlay

At the beginning of each work day, administrators in a company’s home office can also use Traffic Overlay to see near real-time congestion patterns on roadways. By identifying the most traffic-heavy routes to job sites prior to travel, companies can help their mobile employees avoid excessive idling, save time and fuel, and reach customer locations faster.

Geofences

Geofences help businesses improve fleet and asset security, employee accountability, and quality control, all at once. These are digital boundaries that can be custom constructed on Encore’s live view map around job sites in the field. Geofences are used in tandem with Alerts to electronically notify managers whenever an asset, employee, or vehicle enters or exits set perimeters, providing an extra layer of surveillance for their valuable equipment. In addition to better theft prevention, geofence monitoring helps organizations ensure that their workers are arriving to and leaving assignment destinations right on schedule.

These three aspects of GPS Tracking in Encore give companies like yours even more ways to save time and money. Through providing increased detail about your workforce’s daily routine, Breadcrumb Trails, Traffic Overlay, and Geofences can help you run a more effective operation.

Have any questions on how Actsoft can help you?

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