01.15
2019

The Importance of Creating a Budget

Whether it’s in business or personal finance, the importance of budgeting can’t be understated. Out of control spending can derail finances for anyone, and companies that successfully keep their bottom lines in check are able to hire more employees, gain larger market share, and most importantly, avoid bankruptcy. Here’s a few tips on how to implement an effective corporate spending plan.

Sticking to a flexible plan

When formulating a budget, it’s important to avoid rigidity. While any spending plan has to involve some level of structure, a strict, no-exceptions-allowed plan can actually end up doing more harm than good, because it can be impossible to stick to. Always try to maximize the gap between your business’s cost of operations and the cash flow being brought in, but as more revenue is generated, feel free to scale up and spend more when necessary. With that being said, be sure to confirm that there’s more than enough profits to back up the expansion of your budget’s parameters before doing so.

Preparing for the unexpected

Any business will have unforeseen expenses come up at one point or another. However, the key differentiator between a financially smart business and one that’s lacking is in the preparations. Things that break in the office and deadline shifts requiring overtime are just a couple of examples of unexpected costs that may arise, and leaving room in your company’s budget for things like these eliminates the anxiety associated with scraping together sufficient funds to deal with them.

Keeping costs low

Don’t cut corners on expenses to the point where your business would suffer, but still look for ways to reduce spending wherever possible. By acquiring an Actsoft business solution, you can gain return on investment by creating new strategies to slash operational costs. For example, our Timekeeping feature allows your business to reduce unnecessary overtime, and accurately manage employee timecards. Wireless Forms is another application of ours that can allow you to save more through smartphone-to-desktop integration. Digitize budget proposals and any other company documents to eliminate paper expenses, unnecessary waste, and processing delays using this tool.

By putting in place a flexible but effective budget, your business can continue to thrive by remaining in control of its bottom line. To create new ways for your organization to retain more of its profits, use the power of our business solutions, and lower your team’s cost of operations.

Have any questions on how Actsoft can help you?

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01.11
2019

Tips for Improving Your Company’s Efficiency

Now, more than ever, distractions abound and it’s increasingly easier to find ourselves veering off our planned trajectories. In our day-to-day lives, this isn’t always such a big deal. But when it comes to being at work, staying focused and working on the project(s) at hand is imperative. Efficiency plays a big role in making sure your business stays profitable. So what can you do to remain focused and moving everything forward? Here are some of our top suggestions.

Follow a routine.
We are creatures of habit. While some may suggest routines can swerve into the lane of the mundane, at the office, they can also help keep you on top of your game, operating like a fine-tuned machine. Now, this doesn’t necessarily mean that you need to map out your entire day and function like a robot of sorts. Rather, have a regularly scheduled plan for knocking out the things you know need to be addressed on a daily basis (e.g. read and respond to emails in the morning, run daily reports, etc.).

Make lists and sort by urgency.
Is there a ton on your to-do list and you’re pretty sure it can’t all be tackled in a single day? Prioritize everything based on urgency to make sure you address the bigger projects that need to be tended to sooner than later.

Stop multitasking.
Hear us out with this one. Yes, the ability to multitask is often touted as a favorable attribute during the interview process. But, juggling a ton of projects at the same time may not be the most effective way to get them done. Often times it’s better to focus your energies on a single project and see it through to completion — or at least as far as you’re able to take it — before moving on to something else. Stopping mid-task, switching directions, and then going back can cause you to lose your focus and momentum, effectively taking up a lot more time.

Minimize meetings.
Does your company have endless numbers of meetings? Ask yourself if they’re all 100 percent necessary or if you can scale them back and combine some when possible. Regular interruptions can hamper workflow, prolonging the amount of time it takes to get things done. Dialing back the number of meetings you regularly hold lets your employees focus on pressing assignments.

Implement a professional service.
Solutions like the ones we provide are a more official means to increase productivity in the workplace. With functionality like GPS Tracking, workers can be held more accountable for their behavior while on the clock. They need to be where they say they are, and there’s no question about the time it takes to get from point A to point B — and whether they took the most efficient route. Wireless Forms allows them to collect important information, including photos and signatures, much quicker than traditional paper forms, so they can proceed on to the next job sooner than before. Plus, the back office receives all the information almost instantly, giving them a chance to process way ahead of schedule. And with Mobile Timekeeping, your crew can clock in no matter where they are, so instead of wasting time going into the office when they don’t need to, they can immediately start the day by focusing on their responsibilities.

As you can see, with just a few adjustments that are easy enough to implement, you can transform your already successful business into an efficiency machine.

Have any questions on how Actsoft can help you?

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01.04
2019

New Year’s Resolution for Your Workforce

If there’s anything that can be said about the year’s end, it’s that December 31 is almost indisputably the biggest party night of the year. One needs to look no further than the hordes of people that flock to New York City’s Times Square (roughly one million were anticipated for the close of 2018) to watch a shimmering crystal ball descend a pole perched atop One Times Square. Others, looking for (slightly) smaller crowds, gather at bars and clubs. For those really averse to the throngs of partygoers that are unavoidable at public New Year’s Eve celebrations, house parties are where it’s at.

Regardless of the venue, hundreds of millions of people around the globe devote the last night of each year to celebrating, often times with a smorgasbord of food and stockpile of libations. Many parties last well into the wee hours of the following morning which, in addition to being a deciding factor in many businesses staying closed for the day, also likely plays a hand in another annual tradition: the New Year’s resolution.

It’s no surprise that, after an evening of over-indulgence and debauchery, January 1 is used as the jumping off point for people to pledge to make positive changes in their lives. (“New year, new me,” as the popular phrase goes.)

Resolutions can be tough for people to stick with for the long haul. It’s not always easy to make major changes, and many times they’re simply abandoned after just a few weeks. But, if you’re a business owner who’s looking to ring in the New Year by introducing new ways to help bolster your bottom line, implementation of our software is a simple, cost-effective way to get started.

Wireless Forms let you digitize even the most complicated of paper forms, eliminating the need for costly hard copies and reducing the amount of time they take to fill out. Plus, your workers have no reason to take precious time out of their work days to shuffle back and forth from the field to the office so paperwork can be filed. Instead, they can take on additional jobs with all that time saved.

With employees less tethered to the home office, our Mobile Timekeeping functionality allows them to punch in from anywhere. Plus, not only can you accurately track their hours, you can make sure they’re where they should be when they punch in (e.g. at a job site). This way, if an employee is running late (or attempting to be deceptive) you know without a shadow of a doubt, letting you adjust their pay accordingly and take any action that may be necessary. (Long story short: It keeps your staff honest and holds them accountable.)

Job Dispatching is a means to disperse new work orders that come in during the day. But it’s not merely an assignment tool; it lets you choose the right person for the job, based on factors like current workload and proximity. This way, your staff is able to visit more customers each day, while also reducing the amount of fuel consumed traveling between job sites.

Speaking of fuel consumption, have you ever wanted assurances that your drivers are doing everything they can to treat fuel as the precious, costly commodity that it is? We can help with that, too. Track driver behavior for things like hard braking and quick accelerating, excessive idling, and routes taken to make sure they’re following best practices to use as little fuel as possible.

These are just four ways that our solutions can help you keep your business-forward resolution this year. We take care of all the hard work, meaning this is one resolution you’ll have no problem keeping up with. You’ll reap all the rewards with minimal effort on your part.

Have any questions on how Actsoft can help you?

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11.30
2018

Holiday Travel and Fleet Tracking

As we discussed recently, Thanksgiving is the holiday that ushers in the unofficial start to the end-of-year holiday travel season. And it’s no secret that, particularly during this exceptionally busy travel season, you can expect to pay a premium when it comes to air transportation. This year, travelers can expect to pay nearly $400 for domestic round-trip airfare, a pretty steep price to pay (especially this time of year) when budgets are stretched thin by the spirit of giving.

So it should come as no surprise that many travelers choose to seek out alternative modes of travel during the winter months, all in the name of saving money. (Not to mention, for relatively local travel, it can be a time-saver and it alleviates you of the added stress of dealing with airports when crowds are at their worst.)

Because of this, bus travel has seen a resurgence in popularity in recent years. With new, growing numbers of passengers taking to the road instead of the air, the industry quickly realized it had to adapt to a wide variety of travel preferences. This resulted in a whole slew of enhancements being made, including the addition of amenities like Wi-Fi, on-screen entertainment, satellite radio, and even meals served. Travelers can now even choose between ultra-affordable, middle-of-the-road, and luxury buses.

What does all of this mean for you, as a transportation provider? Passengers have come to expect a lot more, and they want you to deliver. Just like the airlines some now use as a backup plan, they want to know that their bus will pick them up, depart, and arrive at the intended destination on time.

Our solution means that you can keep track of every bus in your fleet, so you know exactly where each vehicle is, in near real-time. Because of the flexibility of our software and its ability to integrate with other programs, you can feed this information into tools that then relay it to your customers, keeping them as up-to-date as possible.

Additionally, during a time when congestion on the roads (particularly highways) can be at peak levels, we can help you relay alternative route suggestions to drivers that can allow them to bypass as much as possible. You’ll save on the expense from gas wasted while needlessly idling in potentially avoidable traffic and keep all those eager travelers appeased. (Trust us. Even as passengers, anxiety while stuck in bumper-to-bumper traffic is a real thing.)

Driver safety is another factor that directly impacts both your bottom line and customer satisfaction. With our tracking devices, you can keep a record of your driver’s behavior, including speeding, hard accelerating, and hard braking. Speeding puts your driver, your fleet, and your customers at risk, which can then lead to major expenses, whether from a damaged reputation or (worse) actual injuries suffered. Hard acceleration is a great way to waste gas. And hard braking is dangerous and makes your passengers uncomfortable.

If you haven’t implemented any vehicle tracking into your fleet before now, you’re doing yourself, your company, and your customers a great disservice. We can help you deliver a tremendous experience while also putting money back into your pocket. And there’s no better time to take your company to the next level than right now, as we approach one of the biggest travel times of the year.

You’ll thank us. And then your customers will thank you.

Have any questions on how Actsoft can help you?

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11.16
2018

Thanksgiving, the Holidays, and Managing Your Business

It’s hard to believe, but Thanksgiving is just around the corner. With it marks the unofficial start of the holiday season. It’s a time when we all — even those of us down here in the Sunshine State — start to break out the warmer clothes as the mercury levels perpetually drop. It’s when you and your family come together to celebrate, catch up, and enjoy a plethora of hearty home-cooked meals (while dodging the uncomfortable questions about your life choices that inevitably come your way from that one distant relative you only see this time of year).

Beyond the gathering of friends and family, the roasted turkeys and hams, the piles of sugar cookies, and the exchange of gifts, there are still businesses to be run. And as a business owner, you know by now that, similar to the slew of vacation requests that come in each and every summer, this is another time when work crews tend to be working at half capacity due to all the time off requests.

What does this mean for you? Simply that, during the holiday season, you need to make some adjustments in order to allow your staff the time off they’ve earned, while keeping up with business as normal. (Not to mention, you may actually be even busier than usual, so slowing down is not an option.)

That’s where our software comes in. When you have our solutions in place, the level of efficiency you’re able to run your business at increases exponentially. How? Here are a few examples.

Wireless Forms
Ditching those cumbersome paper forms is the easiest way to save time on the job. All the information your workers need to collect from customers, including signatures and photographs, is done and sent back to the home office in near real-time, directly from the field. With only pertinent information included on the forms and no illegible handwriting to decipher, this is processed much quicker. Plus, since workers no longer have to go back to the office to turn in stacks of paper, they can easily fit more customers into their daily schedules.

Dispatching
It’s one thing to have a carefully orchestrated schedule set up ahead of time, so you can prepare your team to tackle each days’ work in a way that makes the most sense. But as we all know, the unexpected is almost always bound to pop up. Customers cancel. New customer requests come in. People call out sick. Using our dispatching feature, you can see a top-level overview of each person’s schedules, availabilities, and current locations. So when new orders need to be assigned, you’re able to send it to the right people, fitting in as many as possible.

Timekeeping
With decreased staff numbers come increased hours for the ones holding the fort. Our mobile timekeeping solution not only lets staffers make the most of their workdays by eliminating the need to stop by the office before heading to the first job site, but also by letting management review hours worked no matter where they are. This helps administrators make smarter decisions when distributing tasks so that unnecessary overtime is avoided when possible, or at least minimized when unavoidable.

These are just three of the many tools in our suite of solutions. As you can see, there’s already so much they can do to help you run a more efficient business and, in doing so, increase your bottom line. Whether your business is in peak vacation season, or it’s just another normal workweek, you’re going to get the most out of your workers the minute our software becomes a part of your daily procedure. It will allow you to approach the holiday season — and every other time of the year — with far less stress, and more confidence that it will be business as usual … always.

Have any questions on how Actsoft can help you?

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11.13
2018

The Benefits of Integrated Technology

The businesses of today rely on technology to power their workforces, especially if they’re mobile. Without solutions for managing remote operations, it’s difficult for companies to optimize efficiency and maintain a competitive advantage over other organizations in their industry. The problem, however, lies in the fact that these businesses often times use multiple different applications to handle their various inefficiencies. In doing so, they can end up paying much more for a laundry list of different software licenses, and still not have the same kind of control that a single, end-to-end business application would provide them with. Instead of buying a wireless forms solution, a tracking solution, a dispatching solution, and a timekeeping solution, why not just acquire one that includes all four, plus even more tools to make your business thrive?

At Actsoft, we realize that today’s companies need solutions that don’t add more guesswork and unnecessary costs to their daily processes. That’s why we’ve created Encore, our flagship application for data collection and business management. With Encore, you’ll be able to seamlessly integrate your remote staff’s mobile business devices with your organization’s desktops, and manage from the convenience of an all-in-one solution. Reap benefits like these as a result of integrating your business’s technology, through our most intuitive application’s potential.

Stronger Connectivity

Integration naturally bridges gaps in communication, making connecting with your team easier than ever to do. Encore’s Dispatching and Messaging features provide a seamless environment for effective, on the fly communication, and establish links between the handsets of mobile employees and your office’s backend systems. Save time and money by efficiently rerouting staff as need be, and getting crucial instructions to them quickly.

Accessibility

What more could your business accomplish if it had nearly instant, yet secure access to the valuable data it’s gathered from the field? Integrating technology allows your mobile operations to succeed, and provides your home base with all of the information it requires more efficiently. Wireless Forms on Encore lets you easily create digital copies of all of your business’s most important documents, and enables your employees to submit forms from the field. In doing this, supervisors have faster access to analytics, and can make data-driven decisions for saving revenue, and smarter resource allocation.

Consolidation

Reduce the amount of different solutions your business uses with Encore. As an all-in-one application, it can help your company save, centralize its information, and simplify the ways that it manages. Learn more about how Encore can help you integrate and enhance your business today.

Have any questions on how Actsoft can help you?

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11.07
2018

Where’s Waldo? Four Reasons Why Tracking Time Is Important

Most of us are familiar with the children’s book series “Where’s Waldo?” wherein the object of the game is to find the titular character hidden among a vibrant backdrop. Now, assuming Waldo is a working member of society, his penchant for getting lost begs the question, “How does that affect his employer?” If Waldo is on the clock every time he gets lost, it goes without question that he is hurting his employer’s bottom line. What are some reasons Waldo’s employer should actively track his time?

Understanding Employee Utilization and Capacity
While Waldo remains lost while clocked in at work, he is accomplishing none of his workload for that day. Without accomplishing any jobs, Waldo’s maximum capacity for work remains unable to be determined. The absence of these measurements creates difficulty for Waldo’s employers as they try to measure where their company is and if there is room for growth.

Accurately Forecasting and Benchmarking
Companies need to be able to estimate how long it will take an employee to complete a single job. With Waldo always missing on the clock, his employer cannot determine how much time he needs to complete a task. Without this estimate, Waldo’s employer is unable to establish an accurate forecast or estimate that ensures they are achieving the maximum profitability for the job.

Can I Hire?
Waldo’s shenanigans prevent his employer from knowing whether they can hire additional employees or not. If Waldo accomplishes one job during his eight-hour workday and then gets lost on the clock, his employer will maintain that he can only get one work order done a day. This may not allow the level of productivity necessary for his employer to bring on a new hire.

Reviewing Performance
With the data from Waldo’s cost as an employee, his employer can conduct an objective performance review. Without sufficient data, Waldo’s employer cannot properly navigate the waters concerning Waldo’s performance, unable to decide whether to terminate Waldo or hire an additional employee to mitigate the workload.

While Waldo’s disregard for following cardinal directions can indeed hamper a business, there exist solutions to this problem. Actsoft provides a platform that ensures Waldo’s time is effectively utilized in completing the tasks he is assigned. Timekeeping becomes simple for Waldo as it becomes available while he is operating remotely, clearing up confusion on whether or not he is at a job site while he is on the clock. Combined with a location stamp taken at the time of each time punch, Waldo’s employers are granted incredible visibility of their employee. The question, “Where’s Waldo?” is given an answer when using our solution and it is, “He’s at work.”

Have any questions on how Actsoft can help you?

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10.17
2018

Encore’s New Barcode Scanning Feature is Here!

We’re proud to announce that our premier solution, Encore, has received a powerful new enhancement to its Wireless Forms feature! With barcode scanning, you can now use the cameras of your workforces’ mobile devices to scan QR codes and barcodes.

The applications of this feature are practical for virtually any company that regularly needs to fulfill checklists, manage inventory, and accurately track employee hours. By simplifying processes and eliminating the need to purchase separate barcode scanning devices, Actsoft has made it possible for your business to consolidate, and save even more resources.

Inventory Management

Experience improved efficiency when it comes to keeping track of inventory. Barcode scanning lets you scan codes to input data into a wireless form, making it easier for your team to take note of any tools that were used and successfully returned throughout the course of a workday. Standardizing the process of inventory management can help to prevent equipment loss, and it also gives your staff a unique advantage by helping them easily identify what parts need to be ordered for a job’s completion.

Timekeeping

Barcode scanning can be used in tandem with Timekeeping, and in doing so, you’re able to verify that your employees are remaining accountable whenever they clock in or out. As long as a wireless form is attached, registered time punches can be accompanied by ID code scans, helping you preserve the integrity of your staff’s timesheet data.

Proof of Work Completion

Companies in multiple different verticals can efficiently document the completion of work and daily work orders with Encore’s barcode scanning enhancement. If your organization must conduct routine inspections at close of business, barcode stickers placed at specific locations can help you verify that workers went to those positions and successfully checked them at the end of the day.

Encore’s barcode scanning tool is yet another example of how we’re constantly looking to make our solution even more practical for the everyday needs of your business. Leave behind expensive barcode scanners, timecard uncertainties, and any inefficiencies surrounding task documentation with our newest update.

Have any questions on how Actsoft can help you?

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10.04
2018

Industry Spotlight: Actsoft Solutions in Professional Service

Conveying a brand of expertise is vital in the professional service industry. Professionalism must be marketed as an essential ingredient of business, particularly for companies that deal in realty, security, or insurance, as it fortifies trust, something that inevitably leads to customer loyalty.

Actsoft takes pride in developing solutions that help businesses enhance the efficiency and positive image of companies to consumers. Using our digital tools, send a message of professionalism every single time your organization interacts with clients, and organize your team’s processes with ease.

Enhancing your organization with Encore

Branding matters, regardless of what type of service your company provides. With Actsoft’s Encore solution, your professional service business can create a customized management application of its own, complete with personalized logos and hand-selected color combinations to match your company’s aesthetic. On the functionality side, Encore bridges the gaps between your remote employees’ mobile devices and your office’s desktop computers, connecting the field to headquarters seamlessly. Select only the features and modules that specifically fit your business’s needs, and direct your mobile workforce effortlessly.

Wireless Forms

With Wireless Forms, you can create custom digital versions of all of your company’s documents, and have remote employees fill them out using mobile devices. This feature simplifies the process of form completion through decision logic, which only presents relevant fields of the document to fill out, based on an employee’s previous answers. Form Workflows, a new addition to Wireless Forms also empowers your team to work together by letting specific users complete portions of a wireless form, and then send it electronically from one person to another until it’s finished. Save time, money, and resources using the power of this tool, while fostering the consistency of your brand as well.

Mobile Timekeeping

Fulfilling the needs of customers remains a high priority for any service-providing company. Mobile Timekeeping helps your remote staff reach clients quicker than ever, by allowing them to clock in directly from the field using a smartphone or tablet. Through accurate timesheets and shortened response times to customers, you can further standardize your company’s operations, help your team buy in even more to a culture of professionalism, and save money by reducing unnecessary overtime hours.

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10.02
2018

Industry Spotlight: Actsoft Solutions in Field Service

Whether your field service business deals in machinery installation, commercial repair work, landscaping, or industrial servicing, the need for efficiency persists. And as employees of field service-based companies are typically supplied with tasks located away from the office, transparency between company headquarters and remote work zones is key to a job well done.

At Actsoft, we know the inconveniences that can be posed from the burden of having to manage a mobile workforce, and the diversity of the field service industry makes it a perfect fit with the power of our versatile solutions. Here’s a few of the ways that our software is able to bring extra efficiency, sharpened communication, and greater modernity to your workforce’s operations.

Staying connected

Directing in near real-time is simpler than ever with Actsoft’s solutions. Your field technicians can remain connected to headquartered administrators by using GPS Tracking, Messaging, and Job Dispatching to facilitate better communications channels, and make adjustments on the fly. Quickly disseminating directives out to your team’s various components also becomes a much easier process, once the power of mobile technology has been tapped into. Our solutions excel at integrating smartphones and tablets with the desktop computers at your home office, tying everything together digitally.

Increasing efficiency

If your field service company was given a tool for reducing wasted time, improving productivity, and holding employees more accountable all in one, what more could it accomplish? Using the features of our software packages, feel free to save your business more money and resources. Unnecessary trips to the office can be trimmed down with Timekeeping, as staff can clock in and out remotely via mobile devices. Give back more time for your employees to tend to the needs of customers in the field, and make the most out of every work day by enhancing your team’s productivity.

Powering workforces

The future landscape for mobile workforces includes an increasing reliance on technology to streamline operations. Teams that are managed using the latest in business-enhancing solutions are poised for success, savings, and tighter coordination. Let’s get to work on making your business thrive, with the capabilities of our unparalleled solutions supporting it the entire way forward.

Call (888) 732-6638 or Receive a Live Webinar