07.17
2019

What Telecommuting Tool Is Saving Companies Big Bucks?

Today almost all companies have a percentage of employees who work outside of the office. Whether they’re salespeople, delivery drivers, or specialists like plumbers and mechanics, this part of your workforce may never step foot into the office, but they’re an integral part of your success.

The major problems with this group are communication and observation. While you have email and mobile devices available to communicate, this may not be the most efficient method of making sure employees are logging the hours they’re supposed to or arriving at important meetings on time. Moreover, it’s time consuming for management or dispatchers to call or email a remote team member to make sure they’re available to take a call or make a delivery. A solution more and more companies are turning to is mobile timekeeping, which allows employees to clock in and out right from their mobile device.

This complete visibility and accuracy is enabled by GPS time-stamping so you can see both when and where you’re team member was when he or she clocked in. Did they make it to an important client meeting? You can see right away when they clock in, so management has total transparency and accountability for all employees both in and out of the office.

By using a simple and cost-effective solution like mobile timekeeping, you can eliminate guesswork from the equation. Additionally, if you want to see whether a delivery was made, the GPS feature shows precisely where your driver was and at what time — this information can then be sent to your customers if needed, in the event an arrival is disputed.

Another great benefit is that with each time punch you can capture photos; signatures; and data about current jobs, vehicles, and odometer readings.

Experts agree that companies who are adopting these ready-made solutions are more productive and ultimately better equipped for business in the future than companies who do not use this kind of technology designed for mobile employees.

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07.12
2019

That Busy CEO Life and How Actsoft Can Help

Recently, while perusing the latest tech headlines, as I’m wont to do, I came across a headline that stood out to me for two reasons. One: Even though it was clearly labeled a sponsored post, I actually felt compelled enough by the headline to click through, which is a rarity for me. (Kudos, Mashable, you clever monkey.) Two: It promised to show the day of one New York City–based CEO in 60 seconds … a New York minute, if you will. Given the nature of the company I worked for, I thought it would be both interesting and insightful to get a little glimpse of what that life can be like.

If you’re a business owner, you’re more than familiar with the concept of nonstop busy days. Days where, between your personal responsibilities and your work obligations, your waking hours are pretty much spoken for. But as we’ve mentioned in the past, as important as it is to give your all in making sure your company is a thriving success, it’s just as vital that you carve out time to maintain some semblance of a work-life balance.That’s why it’s essential to find and implement the right tools that serve to streamline processes, cut out unnecessary steps, and improve efficiency in your day-to-day activities. That’s exactly where we come into the picture.

Using our suite of tools, business owners are given the ability to simplify many of the daily tasks they and their team undertake. Timely procedures are sped up, leaving your workers with more time during the day during which they can take on more work orders, increasing your company’s bottom line.

As a business owner, you can rely more on your management team to mold your field workers into a synergetic efficiency machine using these day-to-day tools. This lets you focus on the bigger picture, which our tools also help with while removing the necessity of being on-site as frequently as you would need to be otherwise.

Using our system, you can pull up top-level overviews of the goings on at your business, running reports on everything from timekeeping (to make sure employees aren’t clocking egregious amounts of overtime due to early/offsite punching in/out) to vehicle paths (to curb inefficiently long routes driven between job sites, as well as excessively wasteful idling times). Forms that require your signature, such as expense reports, can all be digitized and sent to your phone, letting you quickly sign off and pass them along to your accounting team for faster processing.

All of this — and so much more — can be done using our tools. Not to mention, our recently released Manager App gives you all of this functionality from your mobile device, so you don’t even have to be at a desktop anymore, giving you so much more flexibility to run your business without giving up your social life.

Our job is to make your job easier. Because part of owning a successful business is being able to make the time to enjoy the fruits of your labor.

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06.28
2019

Summer Vacation Season and Workforce Management

Believe it or not, 2019 is already halfway over. That means business owners everywhere are beginning the processes of reviewing all the important numbers as we approach the end of Q2. As they do this, they’re also making any adjustments needed so they’re able to hit the ground running the second Q3 starts.

Kicking off Q3 with a bang can seem like a daunting task, because not only might there be huge expectations from a business point of view, but there’s also another major event taking place at the same time: the unofficial launch of the vacation season.

Just in time for schools across the country to wrap up classes, summer this year officially kicked off on June 21. With mercury levels rising, kids out of the classrooms, and parents itching to get away for some quality time with the family — not to mention vacation deals galore — this is when businesses everywhere tend to notice their teams may not be running at maximum capacity.

But running with a less-than-full staff doesn’t mean your numbers have to suffer. Vacations go hand-in-hand with operating a business. This time of year just happens to be when more people are out more frequently. So how do you go about making sure it’s business as normal all through the summer?

That’s when our software comes into play. With a proper workforce management software in place, like our flagship Encore solution, you’re able to maintain a bird’s-eye view of all the goings on at your business, no matter where you are or how many people are actively working.

Job Dispatching helps to make sure all of your work orders are being addressed in as efficient a manner as possible. Have projects mapped out well in advance and then in comes a vacation request? No problem! Reassign the work orders to team members who have the availability.

Wireless Forms helps to speed up processes whether you’re fully staffed or down to one person. Eliminating guesswork due to chicken-scratch handwriting is a huge timesaver. Decision logic helps workers zip through forms quicker than ever since the system automatically skips over sections deemed irrelevant to the job at hand. And with no need to drop off forms back at the office, “paperwork” can begin processing almost immediately.

Now, with fewer people helping to produce the same amount of work, it may be inevitable that some overtime comes into play. But with our easy-to-use Timekeeping feature, you can help to minimize the amount you’ll have to pay out. First, with GPS-based punch ins, you can make sure you aren’t paying your workers until they actually show up at a job site. Second, with on-call reporting, you can quickly review the number of hours each person has worked and assign new orders accordingly. Finally, if you do have to rely on some overtime, you can keep the peace by dispersing the work evenly.

Vacation is a necessary part of every business. Your workers do their best work when they are rested, both physically and mentally. And you’ll able to run a successful operation knowing that, thanks in part to our streamlining solution, while your hard-working team is off enjoying the fruits of their labor, it’s still business as usual on the work front.

Have any questions on how Actsoft can help you?

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06.26
2019

How Small Business Is Helping the Environment

It’s easier than ever for entrepreneurs to start a business. With the low cost of setting up an LLC, creating websites, and other tools needed to market and do business, there are virtually no barriers to a new enterprise.

The one thing many of these businesspeople are doing right is cutting expenses and overhead in all the right places. Today, savvy entrepreneurs are using tools they already have to conduct business efficiently and affordably.

While larger enterprises with deeper pockets often waste money on unnecessary expenses, small businesses can’t afford to waste a penny on things like paper — especially when there are tools, like Actsoft’s Wireless Forms, that are more cost-effective and work better.

Along with eliminating paper waste, we’re seeing the small biz folks also eliminating employee waste by getting their remote workers to clock in and out from their phones and work from home. While many start-ups don’t have the budget for big offices, electric bills, and insurance, they’re employing freelance staff to work remotely — while using innovative tools to track time. This way they can keep track of hours without wasting a lot of time and money filling out paper forms.

Our software allows remote employees the ability to clock in from anywhere. All this adds up to a more environmentally friendly company that uses resources wisely and mitigates risk.

If you want to know how much you can save by cutting down on inefficient processes, call Actsoft today and we’ll do a free evaluation.

Have any questions on how Actsoft can help you?

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06.21
2019

Summer School and Fleet Tracking

Summer is upon us and, though that means school is out for most students across the country, that doesn’t mean school districts are coming to screeching halt. In fact, there are plenty that keep chugging along all summer without much of a break at all. In towns and cities everywhere, a plethora of programs — from summer camps to robotics courses to the oh-so-dreaded summer school — kick off in the warmer months, taking advantage of this would-be downtime to help students get ahead (or get caught up, as it were).

With these types of programs in full swing, it’s important to bear in mind the necessity to keep an extra vigilant watch over the students that are left in educators’ hands. Though their numbers may be vastly reduced from the droves they oversee during the regular school year, the propensity for worried parents wanting to keep tabs on their children is just as real as ever.

The summer is also the perfect time for school districts to make changes to their preferred solution for keeping parents updated, which is why we want to invite you to consider making the switch to Encore, our flagship suite of tools that can help educators always remain in the know.

Though summer programs rarely involve the traditional bus pickup route as kids can enjoy during the year, they do often involve a hefty amount of field trips. Equipping your bus or shuttle vehicles with our fleet-tracking GPS equipment means that you can assure parents of their children’s location in near real-time. If the class is running late, hits an unexpected pocket of traffic, or took a longer route home to avoid that delay (thanks to our Traffic Overlay feature), you can make sure everyone is kept up to date, rather than be left to face a torrent of angry parents demanding to know where their children are … and not having the answer.

In addition, though it’s traditionally used for keeping track of employee hours, you could get creative with our Barcode Scanning feature and scan school ID cards from students as they arrive at school in the morning and exit your facility’s care at night. As students leave for the day, educators can effectively clock students out, so to speak, as each one is released to their parents’ care.

As we mentioned, with fewer students at the schools over the course of the summer, these summer months are both the best time to try out our solution and see just how much it improves processes for you and your staff. Plus, with fewer resources (read: buses) being used, it’s the perfect opportunity to implement tracking devices to your fleet without any disruption to services. (Though even if in full swing, the simplistic design of our plug-and-play device options make installation a breeze.)

We’d love the opportunity to chat more with you and discuss all that we can do to help you improve processes in your school. Happy summer!

Have any questions on how Actsoft can help you?

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06.14
2019

Uber Elevate and Business Innovation

Uber unveiled this week that the third test city to be added to the list of its long-anticipated “flying taxi” service will be on the other side of the globe, in Melbourne, Australia. (The first two being stateside, in Los Angeles and Dallas.) If you haven’t been following the story, the hugely popular ride-sharing company — which revolutionized the way we all think about taxi services — has long been touting its plans to take to the skies, offering users a virtually traffic-free ride experience. (As it stands, Uber is already set to whisk people to and from JFK Airport.)

The designs for the taxi, recently unveiled at the company’s annual Elevate conference, reveal what can only be described as an airplane-helicopter hybrid, with a sleek, futuristic vibe that channels everyone’s favorite space toon: the Jetsons. It’ll be at least four years before we even see this innovative new option take flight, according to Uber, but it’s still exciting to know changes like this are on the horizon.

This type of thinking — never being satisfied with the status quo — is what catapulted Uber from a “nobody” startup to a major tech leader. The company developed a genius way to completely change an industry that was virtually untouched for decades and its popularity sparked like wildfire. Where other companies may be satisfied at the rapid success, the powers that be at Uber know that real success comes from constant innovation, from always looking for ways to push their business in new directions.

In that same line of thought, our software serves as a means to help push already successful businesses forward. With our suite of solutions, we don’t purport to provide expertise in every single industry. Rather, what we do is give businesses in virtually every industry imaginable the means to vastly improve their processes. We give you a way to maximize your efficiency — through use of features such as Wireless Forms, Job Dispatching, Timekeeping, and others — in order to make the most of what you’ve already built on your own.

One of the great benefits from our solutions is their ability to help you shave precious time off each of your tasks. This saved time creates the opportunity for you to take on even more business, which helps to boost your bottom line. But in addition, some of that saved time can be devoted to ideating, crafting new ways to take your business to an entirely new level, much in the same way the folks at Uber continue to do.

We never stop working on ways to improve our software and roll out even more features that exist to help you make more money. We hope that our role in helping you simplify everyday tasks can also play a part in the greater evolution of your business.

Have any questions on how Actsoft can help you?

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06.11
2019

Setting the Pace for Your Workforce

High productivity doesn’t necessarily mean just staying constantly busy. In fact, time management is perhaps the most crucial aspect to keeping productivity optimized for your workforce. Without a plan of how your team needs to be spending its working hours, you could actually end up setting your organization backwards a few steps.

To enhance time management and productivity, first start by outlining the jobs that your workforce needs to complete. Whether they’re revenue-based, retention-based, or internal, the importance level of each will be vital in helping your administrative team delegate its tasks. Arrange these initiatives by priority to help your entire company target its most pressing goals and better achieve them through clear, concise communication with the staff members that will complete them.

It’s also important to set a good pace for how realistic it will be for your team to finish each task. Do this by reviewing past projects, how long it took for those to get done, and evaluating any new steps that your current ones will require accordingly. Establishing realistic, flexible timeframes allows your employees to experience less pressure, effectively switch to new initiatives on the fly, and even deliver more consistently on deadlines.

Actsoft solutions are able to help you carve out a path to streamlined business strategy execution using a wealth of tools. Our products provide near real-time analytics about your mobile workforce’s daily operations, assisting your management team with tracking ongoing job progress, keeping productivity optimized, and adjusting timelines if need be. Features of Actsoft applications like GPS Tracking and Timekeeping can even help you pinpoint areas of your employees’ workflows that could be further optimized for greater efficiency, like certain prohibited driving behaviors using company vehicles or instances of breaks taken too frequently.

With the power of our mobile resource management innovations, poise your organization for more reliable pacesetting, additional savings, and greater growth.

Have any questions on how Actsoft can help you?

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03.18
2019

Feature Study: Timekeeping on Encore

Many companies face difficulties when it comes to accurately managing their employees’ schedules and the hours staff have worked. They also may struggle with keeping workforce productivity consistently optimized. Encore’s Timekeeping feature provides an answer to both of these points of inefficiency by allowing workers to clock in and out from their mobile devices, reducing unnecessary trips to the office and helping to increase the accuracy of timesheet data.

Andrew Velker, Actsoft’s executive vice president of sales, firmly believes in the power of Encore’s Timekeeping feature and what it can do for businesses, especially ones that have hourly employees.

“The number one expense for any organization is time and labor,” said Velker. “Being able to efficiently manage and reduce unnecessary overtime is one of the biggest ways for companies to save on their bottom lines.”

Return on investment is something that we strive to help businesses achieve through our products. Above anything else, Timekeeping on Encore provides ROI by simply making it easier for payroll to be tracked, managed, and processed. And with the help of our Professional Services team, your company can even integrate its timesheet data with some third-party payroll systems. Actsoft’s Professional Services experts will work with your developers to extract timesheet data files from your Encore application, in the format requested by your payroll company. Use this capability to increase the revenue-saving power of your solution even further.

Encore’s Timekeeping feature is a must for any business with remote employees. It serves as an essential tool for increasing timesheet accuracy, giving mobile workers the ability to register time-punches while away from the office, and ultimately boosting productivity. Reach out to us today to discover more about how your company can benefit from the power of this feature.

Have any questions on how Actsoft can help you?

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02.27
2019

6 Ways to Build a Successful Business

Contrary to popular belief, creating a successful business doesn’t happen overnight; it takes time and effort to build and then maintain success. In today’s business world, having time is a luxury that most people, including owners, don’t have. So how does a growing business thrive, survive, and become successful in a world where there’s so little time? Easy. Success is built over time. It may take a few years, or even a decade, to reach the pinnacle of successfulness, but it’s all worth it in the end. To succeed in business today, you need to be flexible, and have good planning and organizational skills. Many people start a business thinking that they’ll turn on their computers or open their doors and start making money, only to find it is much more difficult than they thought.

Here, six easy ways to help build the successful business that you’ve always wanted.

Understand your Brand
Know your brand more than your logo. By knowing your brand, you will know what you do and how you do it. You’ll even know what your customer interactions are like, and what type of information you should share on your social media channels. The concept of a brand extends far beyond just your company logo. It includes your business’s core values and every interaction you have with customers and suppliers. In effect, your brand creates and maintains your reputation and so reflects your customers’ experiences with your organization.

Stand Out
What makes you stand out from your competition? Standing out means that you have to find a different means to make your product more irresistible than your competitors. Once you figure out what sets your products apart from the competitors, weave your differentiators into your company’s marketing messages.

Marketing
Your marketing material should connect to the needs of your audience. You’ll want to develop and determine your niche, so that you can know who you are marketing to. It is critical that you know who your audience is so you can determine the best way to reach them. Some products and services are geared toward a wide audience, while others target a more specific market. You need to know as much about your audience as possible.

Have Great Products and Service
Word of mouth is often a great lead generator for getting more sales. Having top-notch products and services that people can talk about is a critical part of your brand. Refine your product, test it out, and then refine some more. Be sure to always put developing your product first, not the money.

Respond to Pain Points
Think about the struggles and challenges your customers face. Every successful business has products or services that respond to a customer’s biggest and most important needs. Our suite of solutions, for example, addresses the pain points of companies that manage mobile employees. We provide companies with the ability to send out recurring work orders, email notifications, manage timesheets, execute workflows, and much more. Since we know our customers, we’re able to build products that make it easy for them to manage their mobile employees. Make sure you know what problems your customers face most, so your products will be needed.

Communicating the Brand Values to Employees
Many companies fail to spread their brand’s way of thinking. The soul of the company may be totally clear to the founder, but that doesn’t mean it’s clear to the employees. Remember that your branding isn’t only for management, but everyone who is a part of the company should be able to understand and communicate the branding.

Have any questions on how Actsoft can help you?

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01.28
2019

Running Your Business While Employees are on Vacation

At some point, every individual working full time needs the ability to take a few days off for relaxation and rejuvenation, as it enables them to pursue a high level of long-term productivity at work. However, if you’re running a business, juggling your employees’ vacation time requests can be difficult, especially if many of them are submitted for the same timeframe. Here are three ways that Actsoft solutions can help you remain in control of your business, whenever it might be short-staffed.

Mobile Timekeeping

Allow your employees to clock in and out from their mobile devices, and save time. Our solutions are equipped to help mobile workforces like yours spend less time on unnecessary trips to and from the office, and more at work sites instead. Despite any staffing shortages you might have to deal with during peak vacation seasons, you can still ensure that the employees you do have working are given additional time to be productive by letting them start their days as soon as they enter their work vehicles.

Wireless Forms

With Actsoft’s Wireless Forms feature, your staff can submit documents wirelessly and fill them out from mobile devices. Enhance the efficiency of your operations by using a digital system to manage and store PTO requests for vacation, as well as many other types of documents that can be customized to your organization’s needs. Through the power of this feature, benefit from streamlined information flows and a modernized approach to workforce management.

Job Dispatching

Job Dispatching makes team coordination easier than ever to accomplish, because it lets you see the near real-time positions of your remote employees during working hours and communicate new instructions to them. Make adjustments on the fly to various job assignments, and ensure that there’s enough staff at each respective point of interest. Effectively rerouting employees with this feature helps your company save revenue over time, and continuously make the most of your available labor.

As important as it is for employees to take advantage of their allotted vacation days, the show must still go on for your business, no matter how many team members are away from the office at a given time. Use Actsoft solutions to optimize productivity, coordinate with simplicity, and remove the stress from managing during times of worker scarcity.

Have any questions on how Actsoft can help you?

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